Executive Assistant

3 weeks ago


Austin, United States Career Group Full time

A well-known Research Institute is seeking a highly skilled and experienced Office Manager/Executive Assistant on a contract to hire capacity. This role will be pivotal in supporting senior leadership, overseeing office operations, and managing various administrative tasks within their Austin-based office.


Key Responsibilities:

  • Provide executive support to senior leadership
  • Manage and coordinate calendars, schedules, and meetings for executives
  • Oversee day-to-day office operations, including greeting visitors, ensuring the office is stocked, and managing vendor relationships
  • Plan and organize office and external events
  • Processing checks, reviewing invoices, and expense reports
  • Assisting with IT support tasks and inventory management
  • Secure signatures on legal documents and handle special projects as assigned


Qualifications:

  • Flexibility to start ASAP
  • 5+ years of experience as an office manager or executive assistant to senior leaders.
  • Demonstrated ability to manage multiple high-priority tasks efficiently.
  • Familiarity with G-Suite applications and experience with Salesforce and Classy is preferred.
  • Excellent verbal and written communication skills.
  • Ability to work effectively in a mixed environment with both on-site and remote team members.
  • Strong discretion and judgment with confidential information.
  • Notary public certification is a plus.



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