Office Administrator

3 weeks ago

Williamsport, United States AA Metals Inc Full time
Job DescriptionJob Description

THIS IS AN ON-SITE POSITION, LOCATED IN WILLIAMSPORT, PENNSYLVANIA

SUMMARY:

Chance Aluminum, based in Williamsport, PA, focuses on aluminum production as the domestic supplier for AA Metals, a Florida-based master distributor with global operations in the United States, Colombia, Turkey, Germany, and China. We are a safety focused industrial manufacturing facility looking to expand our team of dedicated, goal-driven individuals.

Currently, we have an immediate opportunity for a Office Administrator at our Williamsport facility. We're looking for a result oriented professional with an exemplary track record of success in safety and collaboration to join our team.

Office Administrator Job Summary:

The Office Administrator is a professional who is responsible for overseeing various operations across the organizations’s office, including welcoming visitors, coordinating meetings, appointments and implementing various administrative projects across the cross functional teams, including Purchasing, Accounting, and Manufacturing

Office Administrator Essential Functions:

  • Create and update records and databases, E-Maintenance, NetSuite.
  • Support accounting with basic accounting functions and data entry.
  • Support Purchasing Specialist as needed.
  • Keep stock of office supplies and place orders when necessary.
  • Storeroom/Stockroom management.
  • Ensures that the company’s policies and procedures are adhered to.
  • Assist teammates whenever necessary
  • Perform all other related duties as assigned to meet the needs of the organization

Office Administrator Skills and Qualifications

  • Associates Degree in Business Administration or related discipline, Bachelor’s degree preferred
  • Proven experience as an office administrator, office assistant, or relevant role
  • Proficient in using Microsoft Office (Word, Excel, PowerPoint) and office management software (ERP etc.)
  • Familiarity with office management procedures and basic accounting principles.
  • Strong written and verbal communication skills
  • Accurate with strong attention to detail
  • Ability to effectively present information and respond to questions from management, vendors, and associates
  • Experience with NetSuite is preferred
  • Possess integrity, professionalism, confidentiality, and high ethical standards
  • Well organized and self-directed
  • Functions well in a team environment and is able to communicate respectfully internally and externally

Office Administraor Physical Demands/Work Environment

(The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

  • Finger Dexterity
    • Use primarily for writing, operating calculator, telephone, keyboard and other office equipment.
  • Talking
    • Ability to communicate with customers and fellow employees.
  • Hearing
    • Ability to hear normal conversations and receive ordinary information.
  • Vision
    • Average, ordinary, visual acuity necessary to observe others and work on computer. Clear vision at 20 inches or less and distant vision at 20 feet or more
  • Physical Strength
    • Sedentary work; sitting much of the time. Ability to lift up to 10 pounds. Movement such as standing, walking, and occasional bending or reaching is required. Exerts up to 10 pounds of force occasionally.

Office Administrator Working Conditions

(The working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

Primarily set in an office location within an industrial manufacturing facility. Responsibilities may require traversing in/through the manufacturing/warehouse areas, which may include exposure to varying temperatures and noise levels, dust, dirt, fumes, and mobile equipment.

Office Administrator Mental Activities

(The mental activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

  • Reasoning Ability
    • Ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to maintain confidentiality.
  • Mathematics Ability
    • Basic mathematics skills required. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

  • CHANCE ALUMINUM BENEFITS include, but not limited to:
  • Competitive compensation
  • Medical, dental and vision insurance (free medical insurance to employees)
  • 401(k) retirement plan
  • Employer paid short- and long-term disability as well as term life insurance
  • Employee assistance program
  • Paid Time Off program
  • Paid Holidays
  • Tuition reimbursement
  • Uniform and safety shoe program

Legal status to work in the United States is required

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