Office Operations Supervisor

2 weeks ago

Williamsport, Pennsylvania, United States CGS Full time

Office Operations Supervisor Employment Type:
Full-Time, Experienced Department: Legal Support Services

CGS is in search of an Office Operations Supervisor to enhance our team dedicated to supporting the legal initiatives of a significant federal entity.

This role provides an opportunity for candidates to showcase their proficiency in office administration by delivering managerial assistance and effectively engaging with clients or legal representatives.

CGS unites driven, skilled, and innovative individuals to tackle the most pressing challenges faced by the government using advanced technology.

To fulfill our mission, we seek candidates who are eager to contribute to governmental advancements, value teamwork, and can foresee the requirements of others.

At CGS, we foster an environment where our employees feel valued, and we promote professional development through various educational opportunities.


Key Skills and Attributes:

  • This is a prominent, high-visibility role that necessitates the candidate's presence onsite five days a week.
  • The individual must be ready to engage closely with senior staff to complete tasks with minimal supervision.
  • The candidate should exhibit confidence in their interactions and maintain a professional demeanor and work ethic.
  • This position is crucial for the daily operations of the client. Only highly experienced candidates will be considered; this is not a role for those looking to develop into the position.
  • Schedule and coordinate executive meetings via digital platforms such as Zoom and MS Teams.
  • Set up and initiate hybrid meetings.
  • Collaborate with IT to address technical equipment issues.
  • Arrange travel plans using the designated application (training will be provided).
  • Reconcile travel expenses for senior executives using the designated application.
  • Be available to adjust travel arrangements as necessary once travel has commenced.
  • Manage incoming calls and direct them to the appropriate individuals.
  • Coordinate site events with dignitaries as required.
  • Facilitate scheduling with internal and external parties.
  • Direct correspondence to the relevant parties.
  • Organize workloads, processes, physical items, and spaces as necessary.
  • Schedule appointments.
  • Communicate on behalf of senior executives as needed.

Qualifications:

  • A minimum of four years of progressively responsible supervisory and management experience, demonstrating effective communication skills to interact successfully with clients or legal representatives.
  • Experience engaging with the public via telephone or at the front desk.
  • Experience in document management and maintenance.
  • Exceptional telephone etiquette.
  • Experience operating a multiline phone system.
  • Experience reviewing written documents for typographical accuracy, grammar, and spelling.
  • Experience or skill in managing the daily operations of a high-level office.
  • Experience in office organization or general business operations.
  • Proficiency with MS Office Suite – PowerPoint, Word, Excel, and Outlook.
  • Experience supervising and directing other office support personnel as necessary.
  • Ability to learn new software applications.
  • Must be a self-starter, quick learner, resourceful, and proactive.
  • Outstanding oral and written communication skills are essential.
  • A bachelor's degree is required.

Preferred Qualifications:

  • A law degree, advanced technical certification, or other relevant graduate degree is preferred.

Our Commitment:

Contact Government Services (CGS) is dedicated to streamlining and enhancing government operations through the optimization of human, technical, and financial resources.

We integrate cutting-edge technology with exceptional personnel to deliver tailored solutions that meet our clients' specific needs. We are committed to addressing the most challenging and dynamic issues.

Over the past several years, we have expanded our government-contracting portfolio, establishing valuable partnerships by demonstrating a commitment to integrity, professionalism, and quality work.

At CGS, we value integrity through hard work and self-awareness, professionalism in all our endeavors, and delivering the highest quality to our clients, fostering those relationships for years to come.

We prioritize our employees' well-being and offer a comprehensive benefits package, including health, dental, and vision insurance, life insurance, a 401k plan, flexible spending accounts, paid time off, and observance of state and federal holidays.
Contact Government Services, LLC is an Equal Opportunity Employer.

Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Join our team and contribute to government innovation.

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