Administrative Assistant for Advancement

7 days ago

Williamsport, United States Lycoming College Full time
Lycoming College is hiring an Administrative Assistant to join our Advancement team

Lycoming College, one of the nation's oldest residential liberal arts and sciences colleges, invites candidates for its Administrative Assistant role. With a first-rate undergraduate education and an increased commitment to fostering an inclusive and equitable campus community that supports all faculty, staff, and students, we are seeking candidates who can support and contribute to our mission and 2021 strategic plan. This position provides primary support to the major and planned gifts and alumni engagement offices.

Lycoming College is seeking a highly motivated, dynamic, and experienced individual to join our team. This position is a full-time position that requires organization, high attention to detail, and customer service skills to interact with a variety of different personalities to serve our employees, alums, and visitors.

Who We Are:
Founded in 1812, Lycoming College is one of the nation's oldest and most respected residential liberal arts and sciences colleges and is becoming increasingly recognized for the quality of its experiential programming and for students gaining the skills needed upon graduation in today's world. Students partner with faculty in doing original research, thrive in a robust program of internships, study abroad in more than two dozen countries, and compete in 19 NCAA Division III sports. Lycoming College's strong endowment per student provides the foundation to support a first-rate undergraduate education. The College offers more than 100 majors, minors, and concentrations to about 1,100 active learners, including 30% international and domestic students of color. Students represent 25 states and territories and 15 countries.

The College proudly celebrates and values the principle of inclusive excellence. In support of its commitment to establishing an inclusive and equitable campus, Lycoming College seeks to recruit more faculty and staff from historically underrepresented groups with the recognition that doing so advances institutional excellence.

Lycoming College is an equal opportunity employer.

What will I do in this role?
  • Support the advancement office in the successful execution of departmental programs, projects, alumni, donor and scholarship recognition events, and large campus weekend events
  • Serve as the first point of contact for guests in the advancement suite, greeting and welcoming visitors, while directing visitors to the appropriate person or office, ensuring positive and productive interactions.
  • Coordinate registration for large event weekends, serving as the point person for guests arriving on campus.
  • Assist with stewardship efforts for the department, implementing special projects in support of all areas of stewardship.
  • Answer and handle telephone calls and inquiries professionally and politely, answering questions as they relate to events within the division, and routing callers to appropriate offices as necessary.
  • Make appointments, take detailed messages and provide customer service for those who call when administrative staff is unavailable
  • Process P-Cards for those within the division
  • Assist with travel planning, preparation, contact report data input, and gift receipts mailing for front line officers
  • Work closely with the annual giving team to manage and execute mailings and solicitation efforts more generally
  • Organize, create, and produce mail merges and bulk mailings
  • Assist with editing, revising and formatting solicitation letters and marketing pieces
  • Order supplies and maintain the printer/copier/scanner
  • Schedule departmental or individual team meetings and assist with managing calendars for the assistant vice president for alumni engagement and the assistant vice president for major and planned gifts

Marginal functions:
  • Attend staff meetings and participate in some internal and external events utilizing good human relations skills in representing the office and College to all constituencies
  • Perform other duties as assigned
  • Day and evening work required for Commencement, Alumni & Reunion Weekend and Homecoming Weekend, and on an as needed basis
  • Provide support to other staff in the Advancement division, especially for special event and large projects
What are we looking for?
Educational Requirements: Associate degree or bachelor's preferred

Experience and Qualifications:
  • Minimum 2 years of experience in an office strongly preferred
  • Computer skills essential (knowledge of Microsoft Word and Excel; experience using email and internet)
  • Ability to read, interpret and carry out verbal and written instructions
  • Ability to work both independently and as a member of a team
  • Ability to respond to constituent inquiries with accurate and timely information
  • Ability to track budgets and make travel arrangements
  • Experience with grammatical editing, formatting, mail merges and managing bulk mailings
  • Demonstrates professionalism and contributes to fostering a positive work/learning environment
  • Demonstrates effective organizational and time management skills
  • Demonstrates effective interpersonal skills (listening, verbal/non-verbal and written communication skills)
  • Demonstrates effective conflict resolution and problem-solving skills
  • Exercises self-control and perseverance when dealing with students, employees, co-workers
  • Exhibits consistency, resourcefulness and resilience
  • Completes paperwork accurately; verifies and correctly enters data
  • Ability and willingness to work frequent evening and weekend hours

What We Offer
Lycoming College has an excellent benefits package that includes:
Health & Wellness Benefits:
  • Health insurance - Lycoming College offers a wide variety of health plan options available.
  • Dental insurance, including orthodontia coverage.
  • Vision insurance
  • Flexible spending accounts for medical expenses and dependent care expenses
  • Life & accidental death and dismemberment insurance
  • Long-term disability insurance
  • Short-term disability insurance
  • Cancer insurance
  • Personal accident insurance
  • Wellness program
  • Employee assistance program
Retirement Benefits:
  • 403(b) retirement plan with up to 8% contributions from the College
Tuition Benefits:
  • Free tuition for employees, spouses, and eligible dependents at Lycoming College
  • Free tuition for eligible dependents at over 600 colleges nationwide through Tuition Exchange, Inc.
  • Free tuition for employees, spouses, and eligible dependents at the Pennsylvania College of Technology
Paid Leave Benefits:
  • Generous paid time off (PTO)
  • Paid Parental Leave
  • 14 holidays per year
  • Summer hours
Employee Perks:
  • 15% discount at the campus bookstore, excluding textbooks and snacks
  • Reduced rates for meal packages for on-campus dining facilities
  • Use of the campus recreations center and gym facilities for employees and household family members
  • Use of the campus Library
How do I Join the Warrior Team?
Please submit a cover letter, Resume/CV, and a list of three references with contact information. Candidates will be evaluated on their ability to illustrate how their experience and skills connect to the qualifications of this position.

Review of application materials will begin on July 15th. Compensation details will be shared with applicants who are invited to the first-round interview.

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