Administrative Assistant for Advancement

2 months ago

Williamsport, United States Lycoming College Full time
Job DescriptionJob DescriptionLycoming College is hiring an Administrative Assistant to join our Advancement team

Lycoming College, one of the nation’s oldest residential liberal arts and sciences colleges, invites candidates for its Administrative Assistant role.  With a first-rate undergraduate education and an increased commitment to fostering an inclusive and equitable campus community that supports all faculty, staff, and students, we are seeking candidates who can support and contribute to our mission and 2021 strategic plan.  This position provides primary support to the major and planned gifts and alumni engagement offices.   

Lycoming College is seeking a highly motivated, dynamic, and experienced individual to join our team. This position is a full-time position that requires organization, high attention to detail, and customer service skills to interact with a variety of different personalities to serve our employees, alums, and visitors.  

Who We Are: 
Founded in 1812, Lycoming College is one of the nation’s oldest and most respected residential liberal arts and sciences colleges and is becoming increasingly recognized for the quality of its experiential programming and for students gaining the skills needed upon graduation in today’s world. Students partner with faculty in doing original research, thrive in a robust program of internships, study abroad in more than two dozen countries, and compete in 19 NCAA Division III sports. Lycoming College’s strong endowment per student provides the foundation to support a first-rate undergraduate education. The College offers more than 100 majors, minors, and concentrations to about 1,100 active learners, including 30% international and domestic students of color. Students represent 25 states and territories and 15 countries.  

The College proudly celebrates and values the principle of inclusive excellence. In support of its commitment to establishing an inclusive and equitable campus, Lycoming College seeks to recruit more faculty and staff from historically underrepresented groups with the recognition that doing so advances institutional excellence.  

Lycoming College is an equal opportunity employer.  

What will I do in this role?
  • Support the advancement office in the successful execution of departmental programs, projects, alumni, donor and scholarship recognition events, and large campus weekend events
  • Serve as the first point of contact for guests in the advancement suite, greeting and welcoming visitors, while directing visitors to the appropriate person or office, ensuring positive and productive interactions.
  • Coordinate registration for large event weekends, serving as the point person for guests arriving on campus.
  • Assist with stewardship efforts for the department, implementing special projects in support of all areas of stewardship.
  • Answer and handle telephone calls and inquiries professionally and politely, answering questions as they relate to events within the division, and routing callers to appropriate offices as necessary. 
  • Make appointments, take detailed messages and provide customer service for those who call when administrative staff is unavailable
  • Process P-Cards for those within the division
  • Assist with travel planning, preparation, contact report data input, and gift receipts mailing for front line officers
  • Work closely with the annual giving team to manage and execute mailings and solicitation efforts more generally
  • Organize, create, and produce mail merges and bulk mailings
  • Assist with editing, revising and formatting solicitation letters and marketing pieces
  • Order supplies and maintain the printer/copier/scanner
  • Schedule departmental or individual team meetings and assist with managing calendars for the assistant vice president for alumni engagement and the assistant vice president for major and planned gifts

Marginal functions:
  • Attend staff meetings and participate in some internal and external events utilizing good human relations skills in representing the office and College to all constituencies 
  • Perform other duties as assigned
  • Day and evening work required for Commencement, Alumni & Reunion Weekend and Homecoming Weekend, and on an as needed basis
  • Provide support to other staff in the Advancement division, especially for special event and large projects
What are we looking for?
Educational Requirements:  Associate degree or bachelor’s preferred

Experience and Qualifications:
  • Minimum 2 years of experience in an office strongly preferred
  • Computer skills essential (knowledge of Microsoft Word and Excel; experience using email and internet)
  • Ability to read, interpret and carry out verbal and written instructions
  • Ability to work both independently and as a member of a team
  • Ability to respond to constituent inquiries with accurate and timely information
  • Ability to track budgets and make travel arrangements
  • Experience with grammatical editing, formatting, mail merges and managing bulk mailings
  • Demonstrates professionalism and contributes to fostering a positive work/learning environment
  • Demonstrates effective organizational and time management skills
  • Demonstrates effective interpersonal skills (listening, verbal/non-verbal and written communication skills)
  • Demonstrates effective conflict resolution and problem-solving skills
  • Exercises self-control and perseverance when dealing with students, employees, co-workers
  • Exhibits consistency, resourcefulness and resilience
  • Completes paperwork accurately; verifies and correctly enters data
  • Ability and willingness to work frequent evening and weekend hours

What We Offer
Lycoming College has an excellent benefits package that includes:
Health & Wellness Benefits:
  • Health insurance – Lycoming College offers a wide variety of health plan options available.
  • Dental insurance, including orthodontia coverage.
  • Vision insurance
  • Flexible spending accounts for medical expenses and dependent care expenses
  • Life & accidental death and dismemberment insurance
  • Long-term disability insurance
  • Short-term disability insurance
  • Cancer insurance
  • Personal accident insurance
  • Wellness program
  • Employee assistance program
Retirement Benefits:
  • 403(b) retirement plan with up to 9% contributions from the College
Tuition Benefits:
  • Free tuition for employees, spouses, and eligible dependents at Lycoming College
  • Free tuition for eligible dependents at over 600 colleges nationwide through Tuition Exchange, Inc.
  • Free tuition for employees, spouses, and eligible dependents at the Pennsylvania College of Technology
Paid Leave Benefits:
  • Generous paid time off (PTO)
  • Paid Parental Leave
  • 14 holidays per year
  • Summer hours
Employee Perks:
  • 15% discount at the campus bookstore, excluding textbooks and snacks
  • Reduced rates for meal packages for on-campus dining facilities
  • Use of the campus recreations center and gym facilities for employees and household family members
  • Use of the campus Library
How do I Join the Warrior Team?
Please submit a cover letter, Resume/CV, and a list of three references with contact information.  Candidates will be evaluated on their ability to illustrate how their experience and skills connect to the qualifications of this position.

Review of application materials will begin on July 15th.  Compensation details will be shared with applicants who are invited to the first-round interview.
 

Powered by JazzHR

hjq0MOajXx

  • Administrative Assistant

    2 months ago

    Williamsport, Pennsylvania, United States Spherion Full time

    We are currently hiring for an Administrative Assistant in Williamsport. Person would be reporting to the Sales Lead and Office Manager helping with administrative and operational functions for the company. **This is temporary summer role**key responsibilitiesPrepare documents for daily moves, storage or record storage Run background checks, setting up DOT...

  • Administrative Assistant for Residential Life and Community Standards

    6 days ago

    Williamsport, United States Lycoming College Full time

    Job DescriptionJob DescriptionLycoming College is hiring an Administrative Assistant for Residential Life and Community Standards to join our Student Life teamLycoming College, one of the nation’s oldest residential liberal arts and sciences colleges, invites candidates for its Administrative Assistant role.  With a first-rate undergraduate education and...

  • Office Administrator

    1 day ago

    Williamsport, United States AA Metals Inc Full time

    Job DescriptionJob DescriptionTHIS IS AN ON-SITE POSITION, LOCATED IN WILLIAMSPORT, PENNSYLVANIASUMMARY:Chance Aluminum, based in Williamsport, PA, focuses on aluminum production as the domestic supplier for AA Metals, a Florida-based master distributor with global operations in the United States, Colombia, Turkey, Germany, and China. We are a safety focused...

  • Sonographer Advanced/Sonographer, MFM

    3 weeks ago

    Williamsport, Pennsylvania, United States UPMC Full time

    UPMC is hiring a Full-Time Sonographer This role will work from 7:30 a.m. to 4:00 p.m. Monday through Friday.The work location is 740 High Street, but you may be required to travel to offices in Muncy and Lock Haven as well.Prior OB/Gyn and MFM experience is preferred.We will consider applicants at all levels of the Sonographer career leader.Sonographer...

  • Sonographer Advanced/Sonographer, MFM

    3 weeks ago

    Williamsport, United States UPMC Full time

    UPMC is hiring a Full-Time Sonographer! This role will work from 7:30 a.m. to 4:00 p.m. Monday through Friday. The work location is 740 High Street, but you may be required to travel to offices in Muncy and Lock Haven as well. Prior OB/Gyn and MFM experience is preferred. We will consider applicants at all levels of the Sonographer career...

  • Certified/Registered Medical Assistant CMA/RMA

    3 weeks ago

    Williamsport, United States CARLE Full time

    $500 Sign on Bonus Available (external candidates only)Will consider candidates that are not certified/registered as a medical assistant. The Certified Medical Assistant / Registered Medical Assistant performs routine administrative and patient care support duties in a medical practice to assist medical and/or nursing staff in the examination and...

  • Office Support Assistant

    23 hours ago

    Williamsport, United States Help at Home Full time

    Help at Home is hiring an Office Support Assistant!Help at Home is the nation's leading provider of high-quality support services to seniors and people with disabilities. Our clients need us more than ever to continue living independently in their own homes, while staying safe from high-risk facilities. Help at Home leads the home care industry in protecting...

  • Office Support Assistant

    15 hours ago

    Williamsport, United States Help at Home Full time

    Help at Home is hiring an Office Support Assistant!Help at Home is the nation's leading provider of high-quality support services to seniors and people with disabilities. Our clients need us more than ever to continue living independently in their own homes, while staying safe from high-risk facilities. Help at Home leads the home care industry in...

  • Branch Office Administrator

    4 weeks ago

    Williamsport, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Assistant Case Manager

    1 month ago

    Williamsport, United States GEO Reentry Services LLC Full time

    Reference #: 11269 Job Description Benefits Information * Now Hiring with a Sign On Bonus Payable in Quarterly Installments * Full-time employees will enjoy a competitive benefits package with options for you and your family including: Paid Time Off 14 Paid Holidays + Birthday Holiday 401(k) Matching Health Insurance Vision Insurance Life...

  • Certified Medical Assistant

    3 months ago

    Williamsport, United States UPMC Life Changing Medicine Full time

    Assist physicians with various aspects of patient care (including clerical, environmental, and organizational tasks) ensuring patient satisfaction. In addition to core Medical Assistant responsibilities, serves as lead person for team regarding day-to-day workflow issues or office procedures.Monday - Friday | No Weekends or Major Holidays7:45 am - 5:00 pm...

  • Physician Assistant or Nurse Practitioner

    3 months ago

    Williamsport, United States She Recruits, LLC Full time

    Physician Assistant or Nurse Practitioner - THE OPPORTUNITY: Nurse Practitioner or Physician Assistant - UrologyTHE LOCATION: Williamsport, PennsylvaniaReady for a change? We have an excellent, full time opportunity available for a Nurse Practitioner or Physician Assistant to join our Urology team in Williamsport, Pennsylvania. This position will be mostly...

  • Wealth Protection Planning Legal Assistant

    3 months ago

    Williamsport, United States Steinbacher Goodall & Yurchak Full time

    Job DescriptionJob DescriptionWe are looking for a Legal Assistant who will contribute to a various tasks and responsibilities to facilitate the smooth operation of the Wealth Protection Planning department for our Williamsport office. The preferred candidate should possess organizational skills, a willingness to assist others, and excellent communication...

  • Program Assistant/Driver

    2 weeks ago

    Williamsport, United States Asbury Communities Full time

    ** Program Assistant/Driver** **Job Category****:** Transportation **Requisition Number****:** PROGR006960 Showing 1 location **Job Details** **Description** Find purpose in your career! Albright LIFE Centers are devoted care centers providing loved ones with exceptional supportive services to help them stay healthy and safely live independently at home. As...

  • Assistant Director of Nursing

    4 days ago

    Williamsport, United States The Williamsport Home Full time

    *Assistant Director of Nursing, ADON**$10,000 Sign-On Bonus**Benefits of Joining our Team as an ADON:*Medical/Dental/vision403B Retirement PlanCompetitive SalaryExemplary PTO, Holiday & Sick time packageMonthly Tuition Loan Forgiveness, NO strings attached!*Primary Responsibility of ADON:*The primary function of this position is to assist the Director of...

  • Assistant Director of Nursing

    5 days ago

    Williamsport, United States The Williamsport Home Full time

    *Assistant Director of Nursing, ADON**$10,000 Sign-On Bonus**Benefits of Joining our Team as an ADON:*Medical/Dental/vision403B Retirement PlanCompetitive SalaryExemplary PTO, Holiday & Sick time packageMonthly Tuition Loan Forgiveness, NO strings attached!*Primary Responsibility of ADON:*The primary function of this position is to assist the Director of...

  • Assistant Branch Manager

    1 month ago

    Williamsport, Pennsylvania, United States REXEL Full time

    Rexel USA is recognized as a Great Place to Work Rexel USA includes the following companies: Rexel, Gexpro, Platt & Mayer. A career with us offers professional growth, career advancement, unlimited opportunities to learn, and a fun, inclusive culture. We are committed to creating a diverse workplace where everyone is valued, treated with dignity and respect,...

  • Nurse Practitioner or Physician Assistant

    3 weeks ago

    Williamsport, United States She Recruits, LLC Full time

    THE OPPORTUNITY: Physician Assistant or Nurse Practitioner - NeurosurgeryTHE LOCATION: Williamsport, Pennsylvania Ready for a change? We have an excellent, full time opportunity available for a Physician Assistant or Nurse Practitioner to join our neurological surgery team in Williamsport, Pennsylvania. The ideal candidate will be experienced in...

  • Physician Assistant or Nurse Practitioner

    4 weeks ago

    Williamsport, United States Family Practice Center Full time

    Job DescriptionJob DescriptionSalary: Family Practice Center, P.C., is currently seeking a Full-Time Physician Assistant for our Duboistown office.  Experienced Providers and new grads are encouraged to apply.  Family Practice Center is a large group of primary care physicians in Central PA.  We offer a wide range of services including family medicine,...

  • Assistant Field Hockey Coach

    3 months ago

    Williamsport, United States Lycoming College Full time

    Job DescriptionJob DescriptionLycoming College is hiring an Assistant Field Hockey CoachThis position is a part-time coaching position and is responsible for assisting the Head Coach in all aspects of Lycoming College’s NCAA Division III Field Hockey program.   Who We Are: Founded in 1812, Lycoming College is one of the nation’s oldest and most...