Maintenance Coordinator

3 months ago


Los Angeles, United States TNCR Property Management Full time
Job DescriptionJob DescriptionDescription:

The Property Management Maintenance Coordinator is responsible for managing and coordinating the maintenance and repair activities for a portfolio of residential and/or commercial properties. This role ensures that all maintenance requests are handled promptly, efficiently, and in accordance with company policies and procedures. The coordinator serves as a liaison between property managers, tenants, and maintenance staff to ensure high standards of property upkeep and tenant satisfaction.

Requirements:

Key Responsibilities:
  • Maintenance Request Management:
    • Receive, prioritize, and respond to maintenance requests from tenants and property managers.
    • Assign maintenance tasks to appropriate staff or external contractors.
    • Track the status and progress of maintenance work orders to ensure timely completion.
  • Vendor and Contractor Coordination:
    • Source, vet, and establish relationships with reliable vendors and contractors.
    • Schedule and coordinate maintenance and repair work with external service providers.
    • Monitor contractor performance and ensure compliance with contractual agreements.
  • Property Inspections:
    • Conduct regular inspections of properties to identify maintenance needs and potential issues.
    • Document inspection findings and coordinate necessary repairs or preventative maintenance.
  • Budget Management:
    • Assist in the preparation and monitoring of maintenance budgets.
    • Ensure maintenance expenditures are within budget and identify cost-saving opportunities.
  • Record Keeping and Reporting:
    • Maintain accurate and up-to-date records of maintenance activities, work orders, and inspections.
    • Prepare regular reports on maintenance performance and issues for management review.
  • Tenant Relations:
    • Communicate with tenants regarding maintenance issues and timelines for resolution.
    • Provide excellent customer service to maintain positive tenant relationships.
  • Compliance:
    • Ensure all maintenance activities comply with local building codes, health and safety regulations, and company policies.
    • Stay informed about industry best practices and regulatory changes that impact property maintenance.
Qualifications:
  • Education:
    • High school diploma or equivalent required; Associate's or Bachelor's degree in Property Management, Business Administration, or related field preferred.
  • Experience:
    • Minimum of 2 years of experience in property maintenance coordination or a related role.
    • Experience in residential or commercial property management is a plus.
  • Skills and Abilities:
    • Strong organizational and multitasking abilities.
    • Excellent communication and interpersonal skills.
    • Proficiency in property management software and Microsoft Office Suite.
    • Ability to work independently and as part of a team.
    • Problem-solving skills and attention to detail.


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