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Property Management Administrative Maintenance Coordinator
2 months ago
Private property management company seeks an experienced, qualified, and motivated individual for its maintenance department. This is an in-office administrative position (not a handyman or on-site manager position) but maintenance knowledge is a plus. Some field work may be required.
Our candidate has experience with apartment maintenance, familiar with PM software, and has strong organizational skills. Communication skills are a must as relations with residents, owners, and vendors are a vital part of the position.
The Maintenance Coordinator will work as part of a team to coordinate and follow up on work orders and projects at the Multi-family, HOA and Commercial properties we manage.
An Average Day
- Manage a large volume of calls and emails regarding maintenance requests.
- Coordinate & schedule routine maintenance work orders between tenants and vendors.
- Obtain timely approval from supervisors or property owners for needed repairs.
- Update status of repairs done on the property using detailed notes and closing appropriate work orders.
- Follow up with vendors and tenants to ensure the task was satisfactorily completed and in a timely manner.
- Process invoices, uploading photos, estimates and recommendations from vendors.
- Determine when maintenance costs are passed on to tenants.
- Prepare and arrange posting of notices for Apartment or Building maintenance work.
Requirements
- 2+ years of experience in property management maintenance.
- Reliable transportation.
- Be outgoing, punctual, responsible, honest, and dependable.
- Strong command of MS Word, Excel. Familiar with Gmail, Google Sheets, Calendar and Drive
- Excellent organization and communication skills, both telephone and written.
- Fluent in English and Spanish, both oral and written.
- Assist the office in carrying out the implementation of various policies, standards, procedures, and programs.
- Responsible for the After-Hours Emergency Phone, which include weekends and Holidays. This is rotated between the maintenance coordinators usually weekly or bi-weekly.
SKILLS AND TALENTS:
- Critical and Logical Thinking
- Strong verbal and written communication ability.
- Ability to apply knowledge from prior scenarios to new ones.
- Demonstrate problem-solving skills with a calm and professional demeaner.
- Work and research answers independently.
Compensation: Salary matched with experience.
We do conduct complete background checks. This includes, but is not limited to; criminal, credit, employment, driving, etc.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8-hour shift
- Holidays
- Monday to Friday
- On call
- Weekend availability.
Experience:
- Property Management Maintenance Coordination: 2 years (Preferred)
Language:
- English and Spanish (Required)
Willingness to travel:
- 25% (If needed, on occasion)
Work Location: In-office, not remotely or an onsite manager.
Company DescriptionWe are a mid-size Property Management Company; which means everyone’s suggestions will get heard, and your efforts do not go un-noticed.Company DescriptionWe are a mid-size Property Management Company; which means everyone’s suggestions will get heard, and your efforts do not go un-noticed.
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