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Office Coordinator/Office Administrator

3 months ago

Kansas City, United States Concord USA Full time
Job DescriptionJob Description

Concord isn't your typical consulting firm; we are an execution company with a passion for making things happen. Our mission is to help clients enhance customer experiences, optimize operations, and revolutionize their product offerings through seamless integration, optimization, and activation of technology and data.

We are purpose-built, merging the industry’s top specialty companies to amplify our Innovation Capabilities in analytics & AI, data management & engineering, UX and digital experience development, and technical platform integration, automation & security engineering.

Evolytics, an award-winning analytics company, was acquired by Concord in 2022. This Office Administrator position is for the Kansas City-based Concord location, which is the former headquarters for Evolytics and is now the Data & Analytics regional office for Concord.

About the role

The Office Coordinator/Office Administrator juggles a myriad of administrative tasks to keep the Concord Kansas City office running efficiently. If you love keeping variety in your tasks; supporting others in their success; paying attention to the details; planning and executing fun events; and contributing to a positive company culture; this may be the job for you. This role requires the candidate to be in the office in Parkville, MO.

  • Welcoming employees and visitors by greeting them, in person or on the telephone; answering or forwarding inquiries.
  • Opens/closes the office, maintains building security by following procedures.
  • Manages office supply inventory and ordering, keeping a fully stocked pantry and beverage fridge which will involve placing online orders and making trips to various stores.
  • Maintains safe and clean reception area, break rooms, kitchen and conference rooms by complying with procedures and regulations.
  • Coordinates food ordering, meeting and event planning, and vendor deliveries; preps and cleans up office areas for bi-monthly team lunches and meetings.
  • Leads the Kansas City office Fun Committee, which includes team-wide event planning and team-building activities.
  • Serves as primary point of contact for third-party maintenance vendors. Schedules and oversees building maintenance (manages bid process to project completion) and annual office inspections; coordinates communications between in-office team on maintenance projects.
  • Responsible for receiving/sorting US Mail and deliveries, post office mail drop off and coordination when needed.
  • Manages Kansas City office calendar (ex. conference rooms, daily use desks, etc.) and budgets to support facility operations and team events.
  • Assists with data entry tasks within various systems, as needed.
  • Supports management for ad hoc projects.
  • Supports Concord Operations as needed.

What we are looking for

  • Prior experience as an Office Administrator or in similar roles.
  • Soft skills desired: Responsible, Reliable, Attention to Detail, Telephone Skills, Verbal Communication, Project Management Skills (ability to prioritize projects to meet deadlines), Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Supply Management Skills
  • Microsoft Office Skills (Excel, PowerPoint, Word, Outlook/Calendar Management, MS Forms) and Audio/Visual Tool end-user support

Culture

  • Relaxed Work Environment: Casual Dress Code, Collaborative Open Office Floor Plan
  • Offsite Team-Building Events and Company Happy Hours
  • Free Bi-Monthly Lunches, Snacks and Beverages
 

Job specifications

  • Employment type: Part-time (20 hours per week)
  • Location: Onsite, Kansas City.
  • Requirements: Must be legally authorized to work in the United States without company sponsorship now or in the future.

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More than just a consulting firm, Concord is an execution company helping clients enhance customer experience, optimize operations, and differentiate product offerings. From digital transformation and legacy modernization to domain-driven design, we deliver real solutions for the problems our clients face. Join one of the fastest growing consulting firms in the Midwest

Our core capabilities work together to help companies untangle their toughest business and technology challenges: Business Strategy & Alignment, Digital & User Experience, Cloud Applications & Integration, Data Solutions & Analytics, Quality Engineering, and Information Security.

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