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Administrative Assistant

1 month ago

Nashville, United States nLeague Full time
Job DescriptionJob Description

Job Id: 63135

Position: Administrative Services Assistant

Client: TN DOH

Location: 710 James Robertson Parkway 6th Floor Andrew Johnson Tower Nashville, Tennessee 37243

Duration: 14+ Months

Shift: 8:00 Am To 4:30 Pm

Job Description:

  • The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for a contract Administrative Services Assistant (ASA 2). This position will be in the Rape Prevention and Education (RPE) Section. This ASA 2 position assists the Section Chief, Program Directors, and other program staff with the day-to-day administrative responsibilities of the RPE program including coordination of special events and projects as required.

Duties include:
Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests.

  • Submit and complete printing requests.
  • Prepare contract documents including scope of services and budgets. Assist contract agencies with budget development.
  • Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets.
  • Provide administrative duties including typing, word processing, and general office support.
  • Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices.
  • Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials.
  • Provide support to the RPE Program Director; maintain and update SharePoint, H: Drive, and other databases as assigned.
  • Respond to RPE emails in the RPE inbox.
  • Ensure that all administrative processes adhere to public health policies, procedures, and legal records.
  • Monitor the sub-recipients grant budget and expenditures.
  • Assist with checking sub-recipients' budget and funding revisions.

Desirable Skills:

  • Ability to communicate effectively both orally and in written communications.
  • Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
  • Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel.
  • Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.

Minimum Qualifications:
Associate's degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.

  • Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional or paraprofessional.