Administrative Assistant

4 weeks ago

Nashville, United States Park Lawn Memorial Group, LLC. Full time
Job DescriptionJob Description

Why Work for Harpeth Hills Funeral Home?

Service

  • At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual.
  • Work with leading experts in the funeral and cemetery profession.

Benefits

  • Financial assistant programs encouraging employees through education and development in industry related subjects.
  • Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life’s challenges.
  • Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match.
  • Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team.
  • Employee Discounts on services, merchandise, and property to help our team members in their time of need.

Culture

  • We value honesty, courage, integrity, ethical behavior and the development of personal growth.
  • We are rooted in the communities to provide a personal touch to every family we serve.
  • We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families.

Summary/Objective

This position is the primary administrative role in most of Park Lawn’s individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded.

Essential Functions

  • Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
  • Greets and escorts all visitors and their guests.
  • Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
  • Updates Timekeeping system as employees fill out missed punch log.
  • Prepares daily deposit reports and reconciliations
  • Processes and codes all business invoices for payment.
  • Researches invoices and resolve any issues or discrepancies.
  • Receives and records payments from client families.
  • Schedules appointments for the business.
  • Composes and types correspondence as needed.
  • Compiles and reports on statistical data as required by the business.
  • Inputs data into operating system accurately, completely, and timely.
  • Assists client families with processing necessary paperwork and scheduling appointments.
  • Scans, copies and prints as needed.
  • Updates and maintains files and related systems for the business.
  • Serves as business timekeeper and maintains local employee files.
  • Coordinates and maintains office supplies and equipment.
  • Serves as a backup in other administrative functions as needs dictate.
  • Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling.
  • Special projects and other duties as assigned.

Competencies

  • Communication Proficiency.
  • Teamwork Orientation.
  • Detail Orientation.
  • Customer Service Orientation.
  • Time Management.

Required Education, Experience, Certifications and Licensure

  • High school diploma or equivalent combination of education and experience preferred.
  • Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks.
  • Valid state issued driver’s license in good standing and acceptable driving record.

Additional Eligibility Qualifications

  • Ability to read, write, and speak English fluently. Bilingual is a plus.
  • High degree of overall computer proficiency.
  • High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure).
  • High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Proficiency with multi-line phone systems and general office equipment.
  • Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner.
  • Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations.
  • Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication.
  • Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment.
  • Attention to detail and follow-through.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • The duties associated with this position are generally performed in an indoor office setting.
  • Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle.
  • Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds.
  • This position may also require reaching, pushing, and pulling.
  • Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low
  • Overtime is sometimes necessary or required.

Travel

  • This position may require up to 10 percent out of area and overnight travel.
  • Travel is primarily local occurring during the business day only.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

  • Administrative assistant

    2 weeks ago

    Nashville, United States Randstad Full time

    We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in supporting our daily office operations and ensuring efficient workflow. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in a fast-paced environment....

  • Administrative Assistant

    2 days ago

    Nashville, Tennessee, United States ABM Industries Full time

    Job SummaryThe Administrative Assistant will provide exceptional support to the office team, ensuring a smooth and efficient work environment. This role requires strong communication and critical thinking skills to oversee office operations, provide administrative support, and coordinate various tasks and projects.Key ResponsibilitiesFront Desk...

  • Administrative Assistant

    53 minutes ago

    Nashville, Tennessee, United States ABM Industries Full time

    Job SummaryThe Administrative Assistant will provide exceptional support to the office team, ensuring a smooth and efficient work environment. This role requires strong communication and critical thinking skills to oversee office operations, provide administrative support, and coordinate various tasks.Key ResponsibilitiesFront Desk OperationsGreet and assist...

  • Administrative Assistant

    7 days ago

    nashville, United States Motion Recruitment Full time

    The world's largest music label is searching for an Administrative Assistant to join their Recording and Marketing Operations team onsite in Nashville, TN. In this role, you will provide administrative support to the budget and operational aspects of the recording and marketing process including: analyzing recording actuals vs budgets, liaising with A&R and...

  • Administrative Assistant

    7 days ago

    nashville, United States Motion Recruitment Full time

    The world's largest music label is searching for an Administrative Assistant to join their Recording and Marketing Operations team onsite in Nashville, TN. In this role, you will provide administrative support to the budget and operational aspects of the recording and marketing process including: analyzing recording actuals vs budgets, liaising with A&R and...

  • Administrative Assistant

    7 days ago

    Nashville, United States Motion Recruitment Full time

    The world's largest music label is searching for an Administrative Assistant to join their Recording and Marketing Operations team onsite in Nashville, TN. In this role, you will provide administrative support to the budget and operational aspects of the recording and marketing process including: analyzing recording actuals vs budgets, liaising with A&R and...

  • Administrative Assistant

    6 days ago

    Nashville, United States Motion Recruitment Full time

    The world's largest music label is searching for an Administrative Assistant to join their Recording and Marketing Operations team onsite in Nashville, TN. In this role, you will provide administrative support to the budget and operational aspects of the recording and marketing process including: analyzing recording actuals vs budgets, liaising with A&R and...

  • Administrative Assistant

    2 weeks ago

    Nashville, United States Roy Jorgensen Associates Full time

    Administrative Assistant Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 60 years Jorgensen has provided a diverse range of facility and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as project managers, maintenance engineers, trainers, assets...

  • Administrative Assistant

    1 week ago

    Nashville, United States Trend Companies Full time

    Who we are A social media influencer management firm and marketing agency representing top-tier Talent across the digital landscape. Our company and industry are growing FAST, and we're looking to grow our Trend team as well! The Administrative Assistant, in coordination with the Executive Admin, performs a wide range of administrative support for the...

  • Administrative Assistant

    2 months ago

    Nashville, United States Marriott International, Inc Full time

    Job Number 24126909Job Category AdministrativeLocation Gaylord Opryland Resort & Convention Center, 2800 Opryland Drive, Nashville, Tennessee, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-Management POSITION SUMMARY Our Property Administrative Specialists play an important role in a number of vital hotel...

  • Administrative Assistant

    1 month ago

    Nashville, Tennessee, United States WTW Full time

    The Administrative Assistant will be responsible for completing a set of administrative tasks assigned by the Admin Manager. A successful candidate has strong organizational skills and task oriented.The Role Printing, preparing, and mailing of checks Processed by the NAC Preparing and mailing of checks Processed by Corporate AP Preparing and mailing of...

  • Administrative Assistant

    2 days ago

    Nashville, Tennessee, United States I.C. Thomasson Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at I.C. Thomasson. As a Receptionist, you will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support.Key ResponsibilitiesFront Desk Operations: Greet and direct visitors, answer and route phone...

  • Administrative Assistant

    4 months ago

    Nashville, United States Music City Recon Full time

    Job DescriptionJob DescriptionJob descriptionWe are looking for a Administrative Assistant to perform a variety of tasks to support management team on daily duties. Responsibilities include keeping financial records updated, preparing reports, posting jobs, set new employees on the system. You will run company platform to process employees, other tasks...

  • Administrative Assistant

    1 week ago

    Nashville, United States Symbioun Technologies Full time

    Administrative Assistant Nashville TN 9 Months This role involves learning and using invoicing systems. Key Skills: Strong attention to detail, Excel, and Microsoft Office skills Excellent time management, d...

  • Administrative Assistant

    2 months ago

    Nashville, United States PrideStaff Full time

    As an Administrative Assistant, you will perform a variety of administrative clerical office functions. You will be responsible for composing memos, transcribing notes, and researching and creating presentations. Other responsibilities of the Office Assistant role include: Scheduling and managing calendars Answering phone calls and relaying...

  • Administrative Assistant

    3 weeks ago

    Nashville, United States nLeague Full time

    Job DescriptionJob DescriptionJob Id: 63246Position: Administrative AssistantClient: TN DOHLocation: 630 Hart Lane Nashville, Tennessee 37216Duration: 10+ MonthsShift: 8:00 Am To 4:30 PmJob Description:Summary: Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of...

  • Administrative Assistant/Receptionist

    4 months ago

    Nashville, United States ResourceMFG Full time

    summary Administrative Assistant/Front Desk Receptionist Job Summary: The Administrative Assistant is responsible for ensuring the efficient and organized operation of the office by performing administrative support, managing office resources, and assisting with various tasks and projects to help the office run smoothly. Duties/Responsibilities: Gather...

  • Administrative Assistant

    2 weeks ago

    Nashville, United States Aimic Inc Full time

    Job Title: Administrative Services AssistantLocation: Nashville, Tennessee 37220 (Hybrid)Duration: 12+ Months contract (With Extension)Orders USDA commodity food for public/private schools in Tennessee as well as the Emergency Food Assistance Program. Monitors recipient agency monthly inventory reports. Education and Experience: Graduation from an accredited...

  • Administrative Services Assistant

    1 month ago

    Nashville, United States Abacus Service Corporation Full time

    Requisition ID Requisition Name Administrative Services Assistant Folder TDOH-FHW-RWH Customer TN DOH Quantity Requested Description Position Description & Responsibilities: The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for a contract Administrative Services Assistant...

  • Administrative Assistant, Senior

    1 week ago

    Nashville, United States Meharry Medical College Full time

    Under general supervision, the Administrative Assistant Senior will coordinate and manage activities as related to the Dean of Student Affairs of the School of Dentistry to ensure a smooth efficient operation; perform office management duties; prepare and review reports; assist in the preparation of designated documents related to the accreditation. The...