Administrative Assistant
3 weeks ago
Job Id: 63246
Position: Administrative Assistant
Client: TN DOH
Location: 630 Hart Lane Nashville, Tennessee 37216
Duration: 10+ Months
Shift: 8:00 Am To 4:30 Pm
Job Description:
Summary: Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail and performing related work as required. The following are examples of the significant duties that will be needed for this position:
- Phones
- Answering a multi-line phone
- Screening and directing calls
- Providing basic customer service to callers
- Distributing faxes and mail
- Maintaining shared inboxes
- Printing, filing, and distributing CDC reports
- Drafting, requesting approval for, and sending all staff emails
- Keying, tracking, and following up on maintenance requests
- Keying, tracking, and following up on IT-related requests
- Maintaining 7th-floor conference room
- Tidying room at the end of the day
- Assisting with AV, as needed
- Approving or rescheduling meetings as needed
- Assisting with conference room scheduling (other conf. rooms)
- Managers' Meeting minutes
- Preparing newsletter
Preferred Education and Experience: Graduation from an accredited college or university with a bachelor's degree and at least one year of qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience. Experience may substitute education on a year-for-year basis.
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