Administrative Assistant, Senior

1 week ago

Nashville, United States Meharry Medical College Full time

Under general supervision, the Administrative Assistant Senior will coordinate and manage activities as related to the Dean of Student Affairs of the School of Dentistry to ensure a smooth efficient operation; perform office management duties; prepare and review reports; assist in the preparation of designated documents related to the accreditation. The person in this role must have a friendly and professional disposition. The Administrative Assistant Senior will perform administrative support duties and make work related decisions in accordance with existing policies and procedures. The person will oversee special projects as designated by the Dean of Students. The Administrative Assistant to the Dean of Students will coordinate, oversee, and/or perform a wide variety of administrative support activities. This position is responsible for issuing excused absences and the general overall support of students. This position also provides front office support for students daily. This role requires someone who possesses a high degree of integrity due to the sensitive and confidential information shared within the office. This person must exercise good judgment and be able to make sound decisions with minimal supervision.

Daily Operations

  • Assists with the administration and coordination of Dean of Students office activities
  • Assists Dean of Students by answering phones and greeting students, faculty and staff
  • Interacts with students on a continual basis
  • Communicates with students with a balance of compassion and authority, appropriate to the situation
  • Provides correspondence and meeting minutes
  • Establishes and maintains files and records for the Dean of Students.
  • Composes and prepares written documentation and correspondence for the Dean of Students
  • Maintains daily schedule for Dean of Students
  • Assists with diversity initiatives
  • Prepares and reviews reports; researches and complies data for reports.
  • Makes travel arrangements for the Dean of Students and students
  • Assists in planning, scheduling, and facilitating meetings for the Dean of Students
  • Assists in the development and implementation of office procedures and work schedules.
  • Acts as liaison with other departments, faculty, staff, students and external organizations.
  • Composes, formats and types of correspondence using PC applications including word-processing and spreadsheets.
  • Monitors, compiles and interprets departmental budgetary and financial items
Required Skills
  • Good communication skills especially with students
  • Ability to maintain filing and record keeping systems
  • Demonstrated interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.
  • Ability to plan, schedule and coordinate meetings.
  • Comprehensive knowledge of institutional policies, procedures and organization structure.
  • Demonstrated knowledge of office procedures and proficiency in various PC based word processing and spreadsheet applications to include Microsoft Word, Excel.
  • Effective verbal and written communication skills.
  • Strong composition and editing skills.
  • Good organization and time management skills.
  • Working knowledge of accounting principles and procedures including budgetary process.
  • Process training skills to work with assigned staff.
Required Education and Experience
  • Bachelor's Degree from an accredited college or university with a minimum of four (4) years of related experience is required.
  • Position Description:

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