Administrative Services Assistant

1 month ago


Nashville, United States Abacus Service Corporation Full time
Requisition ID

Requisition Name
Administrative Services Assistant

Folder
TDOH-FHW-RWH

Customer
TN DOH

Quantity Requested

Description

Position Description & Responsibilities:
The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for a contract Administrative Services Assistant (ASA ). This position will be in the Rape Prevention and Education (RPE) Section. This ASA position assists the Section Chief, Program Directors, and other program staff with the day-to-day administrative responsibilities of the RPE program including coordination of special events and projects as required.

Duties include:
Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests.

Submit and complete printing requests.

Prepare contract documents including scope of services and budgets. Assist contract agencies with budget development.

Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets.

Provide administrative duties including typing, word processing, and general office support.

Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices.

Assist in planning trainings and events by assisting with PH- development, contacting trainers, coordinating meeting spaces, and creating training materials.

Provide support to the RPE Program Director; maintain and update SharePoint, H: Drive, and other databases as assigned.

Respond to RPE emails in the RPE inbox.

Ensure that all administrative processes adhere to public health policies, procedures, and legal records.

Monitor the sub-recipients grant budget and expenditures.

Assist with checking sub-recipients' budget and funding revisions.

Desirable Skills:

Ability to communicate effectively both orally and in written communications.

Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.

Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel.

Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.).

Minimum Qualifications:
Associate's degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional or paraprofessional.


Estimated Duration
// - //

Schedule
Days
Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
Hours/Day

Time Zone
CST Shifts Start Time End Time Description Active Shift : AM : PM Regular Shift Yes
Attachments File Description
Comments
Comment Files Company Origin Viewable Created By Created On
Location
Position LocationHybrid
Address
James Robertson Parkway th Floor Andrew Johnson Tower Nashville, Tennessee

Type Category Qualification Description Competency Required Skills Others Accounts Payable Proficient (- Years) No Skills Others Administative Assistant Novice (- Years) No Skills Others Customer Service Proficient (- Years) No Skills Others Customer Service Skills Proficient (- Years) No Skills Others Emailing Proficient (- Years) No Software Others Internet Proficient (- Years) No Software Others Microsoft Excel Proficient (- Years) No Software Others Microsoft PowerPoint Proficient (- Years) No Software Others Microsoft Word Proficient (- Years) No Skills Others Printing and Copying Proficient (- Years) No Skills Others Typing Proficient (- Years) No Skills Others Verbal Communication Proficient (- Years) No


  • Nashville, United States Telnet Inc Full time

    Job DescriptionJob DescriptionJob Title: Administrative Services AssistantLocation: Nashville, Tennessee Duration: 9+ Months Job Description:under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. The following are...


  • Nashville, United States Ohm Systems, Inc Remote Work Freelance Full time $26 - $29

    Summary: Join the Tennessee Corrections Institute's Training Division as a Compliance Coordinator. In this crucial role, you will ensure correctional officers across Tennessee meet state-required training standards. This position involves meticulous data management, auditing training records, and providing executive support to uphold high standards of...


  • Nashville, United States ACL Digital Full time

    Position: Administrative Services AssistantLocation: Nashville, TNDuration: 1 yearJob Description:Greet trainees as they enter the building, determine their needs, answer questions, and grant access to training area.Answer, screen, and direct inbound calls.Assist with making copies, preparing workbooks, and other materials for handout.Provide coverage for...


  • Nashville, United States ACL Digital Full time

    Position: Administrative Services AssistantLocation: Nashville, TNDuration: 1 yearJob Description:Greet trainees as they enter the building, determine their needs, answer questions, and grant access to training area.Answer, screen, and direct inbound calls.Assist with making copies, preparing workbooks, and other materials for handout.Provide coverage for...


  • nashville, United States ACL Digital Full time

    Position: Administrative Services AssistantLocation: Nashville, TNDuration: 1 yearJob Description:Greet trainees as they enter the building, determine their needs, answer questions, and grant access to training area.Answer, screen, and direct inbound calls.Assist with making copies, preparing workbooks, and other materials for handout.Provide coverage for...


  • Nashville, United States Telnet Inc Full time

    Job DescriptionJob DescriptionJob Title: Administrative Services AssistantLocation: Nashville, Tennessee (Hybrid)Duration: 12 MonthsJob Description:Orders USDA commodity food for public/private schools in Tennessee as well as the Emergency Food Assistance Program. Monitors recipient agency monthly inventory reports. Education and Experience: Graduation from...


  • Nashville, United States Ohm Systems Full time

    Job DescriptionJob DescriptionSummary: This role involves ordering USDA commodity food for public and private schools in Tennessee, as well as for the Emergency Food Assistance Program. The position requires monitoring recipient agency monthly inventory reports to ensure accurate tracking and management of food resources.Position Info:Title: Administrative...


  • Nashville, United States RHA Health Services Full time

    We are hiring for: Administrative Assistant / Nashville Type: Regular If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health...


  • Nashville, United States Ohm Systems Full time

    Job DescriptionJob DescriptionSummary: The LTSS Operations team seeks an Enrollment Specialist contractor to assist with enrolling and disenrolling TennCare members, particularly in response to the implementation of a new eligibility system (PERLSS) and the resumption of Medicaid program redeterminations. This 12-month role focuses on managing increased...


  • Nashville, United States Ohm Systems, Inc Remote Work Freelance Full time $19 - $21

    Summary: This role involves ordering USDA commodity food for public and private schools in Tennessee, as well as for the Emergency Food Assistance Program. The position requires monitoring the recipient agency's monthly inventory reports to ensure accurate tracking and management of food resources.Position Info:Title: Administrative Services AssistantClient:...


  • Nashville, United States Stellar Professionals Full time

    Job DescriptionJob DescriptionWe have an opening for the Administrative Services Assistant role in Nashville, Tennessee Mode of Interview: Webcam/In personWork Location: Nashville, Tennessee Work Arrangement: HybridApplicant must be 3 Years of experience with the following. Graduation from an accredited college or university with a bachelor's degree or...


  • Nashville, United States Ohm Systems Full time

    Job DescriptionJob DescriptionSummary: The Public Health Lab is seeking an invoicing specialist to manage customer invoices and ensure billing accuracy. This in-office position requires strong skills in Excel, Microsoft Office, and data entry, along with excellent time management and organizational abilities.Position Info:Title: Administrative Services...


  • Nashville, United States Ohm Systems, Inc Remote Work Freelance Full time $28 - $30

    Summary: The LTSS Operations team seeks an Enrollment Specialist contractor to assist with enrolling and disenrolling TennCare members, particularly in response to the implementation of a new eligibility system (PERLSS) and the resumption of Medicaid program redeterminations. This 12-month role focuses on managing increased workloads, ensuring timely and...


  • Nashville, United States Inteliblue Full time

    Job DescriptionJob DescriptionAdministrative Services Assistant - Immediate placementThis is a very urgent requirement with immediate placement, please apply for immediate consideration.No H1b, No Sponsorship, And No C2C - only W2 or 1099 candidatesUrgent Need -- - Required Locals (Nashville, Tennessee)Job Title: Administrative Services AssistantLocation:...


  • Nashville, United States Ohm Systems, Inc Remote Work Freelance Full time $31 - $33

    Summary:The Public Health Lab is seeking an invoicing specialist to manage customer invoices and ensure billing accuracy. This in-office position requires strong skills in Excel, Microsoft Office, and data entry, along with excellent time management and organizational abilities.Position Info:Title: Administrative Services AssistantClient: TN DOHDuration: 9+...


  • Nashville, United States AUF Professional Services Full time

    Job DescriptionJob DescriptionSalary: DOEAre you a detail-oriented, organized, and dependable individual looking to kickstart or further your career in business? We have an exciting opportunity for an Administrative Assistant to join our dynamic team at Plaza Mariachi. As an integral member of our organization, you will play a crucial role in ensuring the...


  • Nashville, United States Telnet Inc Full time

    Job DescriptionJob DescriptionJob Title: Administrative Services AssistantLocation: Nashville, TennesseeDuration: 4 Months Job Description: We are seeking a highly organized and efficient Document Prepper/Scanner to join our team on a temporary basis for a large-scale document scanning project. The successful candidate will be responsible for preparing...


  • Nashville, United States V R Della Infotech Inc Full time

    Job DescriptionJob DescriptionSummary: under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. The following are examples of the major duties that will be needed from this position: Phoneso Answering a multi-line...


  • Nashville, United States Telnet Inc Full time

    Job DescriptionJob DescriptionJob Title: Administrative Services AssistantLocation: Nashville, Tennessee HybridDuration: 12 MonthsJob Description:The LTSS Operations team is requesting a contractor to assist with Enrollment Specialist level work related to enrolling and disenrolling TennCare members. Due to the implementation of a new eligibility system,...


  • Nashville, United States Telnet Inc Full time

    Job DescriptionJob DescriptionJob Title: Administrative Services AssistantLocation: Nashville, Tennessee Duration: 9+ MonthsJob Description:This position will be learning and using our invoicing systems and processes at the Public Health Lab.This is an in-office position Monday-Friday for 7.5 hours per day (for example, 7:30-4, with an hour lunch), 37.5...