Construction Administrative Assistant

1 week ago

Nashville, United States Carollo Engineers Full time
Overview

Carollo Engineers is a nationally recognized engineering firm specializing in the planning, design, and construction of water and wastewater facilities. We are seeking a Construction Administrative Assistant to join our team.  The Construction Administrative Assistant will support the Nashville Metro Omohundro Plant construction by performing on-site administrative duties (in a field office) to support the construction management of a $1.2B treatment plant in Nashville, TN.

Responsibilities
  • Perform clerical and administrative functions in a construction field office
  • Support the review of construction invoices and supporting financial documentation
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls
  • Provide technical editing and document formatting
  • Develop, update, and review/format PowerPoint presentations
  • Produce and assemble PDF (Adobe or Bluebeam) documents and packets
  • Perform document storage and filing in the project management software (e-Builder)
  • Develop and implement an organized hardcopy filing system
  • Prepare meeting materials and minutes
  • Assist with travel arrangements
  • Manage office supplies, maintaining office equipment, mailing packages
  • Assist with onboarding new employees
  • Assist with project tours
  • Working in a manner to ensure your personal safety and that of fellow employees by following project and company health and safety guidelines and policies and supporting contractor health and safety performance
  • Complete miscellaneous projects and duties as assigned
  •  
Qualifications
  • One or more years of office administration or other job-related experience
  • Proficient in MS Office Suite products including Excel, Word, PowerPoint, and Outlook
  • Excellent organization skills, capacity to handle multiple tasks and projects concurrently, and quickly adapt to new priorities
  • Strong oral and written communication skills
  • Strong work ethic, attention to detail, and commitment to exceptional client service
  • Demonstrated ability to build trust and positive business relationships
  • Effective problem-solving, facilitation, and negotiation skills
Preferred Qualifications
  • Familiarity with SharePoint and Construction Management Software Systems
  • Familiarity with capital improvement construction or engineering projects
Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.

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