Payroll & Benefits Manager

4 weeks ago

Mesa, United States Versaterm Full time
Job DescriptionJob DescriptionSalary:

About Us 


For more than 40 years, Versaterm has defined the future of public safety software, delivering success to agencies, large and small, with an end-to-end ecosystem of solutions from community engagement to case closure. Versaterm’s dedication to public safety is demonstrated by an unwavering commitment to customer satisfaction, development of innovative software solutions powered by advanced technologies, and a team dedicated to making a difference in the lives of those sworn to serve. 

This is an exciting time for us We’re currently experiencing significant growth, with increased sales and implementations of our public safety products. So join us as we continue to be innovative, focusing on creative, seamless solutions that allow our customers to focus on the communities they serve. 


The Role 


Reporting to the VP of People and Culture, the North America Payroll and Benefits Manager is a pivotal role responsible for managing and overseeing all aspects of payroll management, processing and employee benefits administration. This includes ensuring compliance with local, provincial, state, and federal regulations, negotiating with vendors, and providing exceptional payroll and benefits support to our employees. 

As a trusted advisor, you will collaborate on people solutions that drive business outcomes and contribute to the attraction and retention of our skilled workforce. This managerial role requires a comprehensive understanding of US/Canada payroll processes and administration, benefits administration, and applicable legislative requirements to ensure accurate, timely, and compliant execution. 


What You'll Do 


Manage US and Canadian Payroll Operations 

  • Oversee accurate and timely processing of semimonthly payroll for all employees, inclusive of adhoc payments, commissions, bonuses, etc. 
  • Act as technology data steward and partner to our payroll vendor, ensuring accurate and up-to-date information for all employee records
  • Ensure compliance with local, provincial, state, and federal payroll tax regulations 
  • Lead the payroll and benefits migration of newly acquired business entities into the Versaterm payroll ecosystem 
  • Maintain internal controls relating to payroll practices and records and monitor these on a continuing basis 
  • Troubleshoot and solution employee payroll and benefits issues 
  • Establish and oversee payroll processes and procedures for routine processing, tax reporting and internal financial requirements 


Manage Employee Benefits: 

  • Manage employee benefits programs, including health insurance, retirement plans, and other employee offerings
  • Negotiate with vendors and benefits partners for best plans, options, and rates
  • Serve as primary contact for plan vendors and third-party administrators


Optimize Internal Processes: 

  • Design short-term and long-term strategies to achieve continuous improvement and efficiencies in payroll processing and delivery operations 
  • Design and implement process enhancements to increase the efficiency and satisfaction with payroll services 
  • Document and maintain administrative procedures for assigned benefits processes 
  • Coordinate transfer of data to external contacts for services, premiums, and plan administration 

 

Compliance and Reporting: 

  • Ensure compliance with applicable government regulations
  • Oversee maintenance of employee benefits files and update employee payroll records 
  • Prepare budgetary recommendations and assist in the monitoring, verifying, and reconciling of budgeted funds 


Employee Support and Communication: 

  • Provide customer service support to internal and external customers 
  • Contribute to organizational communications to ensure internal stakeholders are kept abreast of any matters affecting their payroll or benefits
  • Collaborate on the design and distribution of materials for benefits orientations, open enrollment, and summary plan descriptions 


What You'll Bring 


Education and Experience: 

  • Bachelor’s degree in human resources, Business Administration, or a related field 
  • PLP, CPP designation or actively working towards it 
  • 10+ Years of proven experience as a Payroll and Benefits Manager or in a similar role 
  • Minimum of five years of benefits management and experience administering, tracking, and auditing benefits program


Skills and Knowledge: 

  • In-depth knowledge of payroll processes, tax regulations, and benefits administration for both US and Canada 
  • Strong analytical skills and thorough knowledge of US and Canadian benefits and plan administration
  • Knowledge of all pertinent federal and state regulations, filing, and compliance requirements, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, and Social Security
  • Excellent communication and organizational skills 
  • Ability to manage several complex projects simultaneously while working under pressure to meet deadlines


Personal Attributes:

  • Exceptional organizational collaborator and contributor to team successes
  • A drive rooted in curiosity that seeks to understand why things are the way they are coupled with an innovation gene that desires change and evolution 
  • Leadership style that is dedicated to achieving expected business outcomes and that supports team members and colleagues in the pursuit of their career journeys 


Equal Opportunity 


Versaterm is committed to building and supporting inclusion, diversity, equity, and sustaining a barrier-free environment. Accommodations are available, on request, throughout all aspects of the selection process. These principles apply to the terms and conditions of employment at Versaterm. For detailed information on our accessibility policies, please contact info@versaterm.com. 

 

Join us in our mission to support those who serve our communities. Apply today to become part of our dedicated and innovative team 

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