Human Resources Generalist

2 weeks ago

Indianapolis, United States Horizon House Part time
Job DescriptionJob DescriptionSalary: 29

Department:      Administration

Reports to:         Human Resources Partner

Status:                Hourly, Part-time, Non-exempt    


***The Human Resources Generalist is a part-time, non-benefited position. Qualified candidates MUST be available the following work hours:


24 hours/week – non-payroll weeks (Monday, Wednesday, Friday); 8:30 a.m. – 5:00 p.m.

30 hours/week – bi-weekly payroll weeks (Monday, Tuesday, Wednesday, Friday) Monday, Wednesday, Friday (8:30 a.m. – 5:00 p.m.) Tuesday (8:30 a.m. – 3:00 p.m.)


***prior payroll administration/processing experience is required; only those candidates with payroll experience will be considered

                                         

 

Position Objective:

 

The part-time Human Resources Generalist position serves as a human resources support associate in addition to the processor of bi-weekly employee payroll. This role performs a variety of functions to include (but not limited to) compilation, preparation & submission of bi-weekly payroll, personnel file management/auditing, coordination of employee onboarding/offboarding, assisting with new hire orientation/preparation, revision of forms/documents, employee performance review & attendance tracking, training portal management & employee administration within the HRIS system.

This position also assists in the planning, coordination & execution of programs, events & initiatives in conjunction with the DEIA (Diversity, Equity, Inclusion & Access), Employee Engagement & Wellness, Trauma-informed Workforce Committees and other agency events as assigned. Finally, this role assists with other generalist responsibilities and special projects as assigned by the Human Resources Partner.

Requirements:


Training/Education:

  • Bachelors’ degree in human resources, business administration or similar degree; significant experience in relevant areas may substitute for degree; SHRM-SP or SHRM-CP designation or willingness to obtain certification preferred. Prior payroll processing experience utilizing Bamboo, ADP, Kronos or similar product required.

 

Experience/Skills:

  • Minimum of 5 years’ experience as a generalist in a multi-faceted, fast-paced human resources department with prior payroll processing experience required
  • Prior experience within a non-profit or social services organization a plus
  • Ability to accurately input & upload data within the HRIS system and complete varied generalist/administrative tasks
  • Society for Human Resource Management (SHRM) Certification or willingness to obtain certification preferred
  • Certified Trauma-informed Professional Certification or willingness to obtain certification preferred
  • Strong knowledge of labor laws set by governing authorities and organizations
  • Proficient in HRIS software programs, preferably Bamboo or similar software package
  • Experienced in all Microsoft Office applications including ability to master required database tracking systems


Special Requirements:

  • High degree of confidentiality, accountability & ownership of work product
  • Excellent leadership & developmental skills
  • Strong empathy and interpersonal skills
  • Superior organizational and time management skills including the ability to multitask & work with little supervision, prioritize & meet challenging deadlines, coupled with high-level critical thinking, analytical & problem-solving skills
  • Excellent judgement & decision-making as well as solid & persuasive business negotiation & delegation skills
  • Meticulous attention to detail, result-oriented & solution-focused, with special ability to create & implement innovative ideas
  • Ability to develop respect, trust and strong internal relationships with agency leadership, employees & external vendors
  • Exceptional verbal & written communication skills
  • Advanced computer skills; including data entry, data processing, communication tools, payroll and HRIS software; inputs & uploads data and documents accurately
  • Willingness to learn, grow & develop within role
  • Promotes a positive & inclusive workplace culture

Essential Functions:

 

Payroll Administration/Processing:

  • Compile, coordinate & transmit bi-weekly employee payroll
  • Enter payroll changes/updates, as-needed
  • Process employee mileage & expense reports


General HR Functions/Tasks: 

  • Maintain & audit employee files in accordance with local, state & federal regulations
  • Complete employee changes/updates, note entry, document upload and other tasks in Bamboo
  • Coordinate employee onboarding/offboarding
  • Assist with new hire orientation
  • Serve as a resource for employee questions/concerns
  • Assist with performance management & attendance tracking
  • Complete requests for employment verification
  • Schedule benefit meetings
  • Update documents/forms; maintain HR drive
  • Compile & distribute annual holiday PTO calendar

 

Training Portal Management (EdApp):  

  • Manages employee training portal; assigns courses to employees, tracks progress, etc.

 

Event & Program Planning, Coordination & Execution Assistance:

  • Assist with planning, coordination & execution of DEIA, Employee Engagement & Wellness, Trauma-informed Workforce, Staff Retreat, & pet therapy programs, events & initiatives

 

Culture Building/Diversity, Equity, Inclusion & Access/Staff Wellness/Trauma-informed Workforce:

  • Promotes & models Horizon House’s mission, vision, values & DEIA initiatives
  • Assists Human Resources Partner with committee meeting coordination & takes/uploads minutes, as-needed

 Education/Training:

  • Attend required agency or community education/training activities
  • Assist in training new employees, community partners & interns, as appropriate. Provide peer assistance & guidance to other employees & interns, as appropriate
  • Administer employee training portal, EdApp
  • Complete Bamboo (HRIS software) training modules

 


 Hours:

  • Position requires a part-time work schedule as listed below; the Human Resources Generalist will be expected to maintain a flexible work schedule that fulfills the job responsibilities, workload & needs of the agency
  • 24 hours/week; Monday, Wednesday, Friday; 8:30 a.m. – 5:00 p.m.
  • 30 hours/week; Monday, Tuesday (8:30 a.m. – 3:00 p.m.), Wednesday, Friday (bi-weekly payroll weeks)
  • General Assistance:
  • Assists with all like duties as assigned by the Human Resources Partner; completes other duties as assigned


The preceding essential function statements are not intended to be an exhaustive list of tasks & functions for this position.  Additional tasks & functions may be assigned as needed to fulfill the mission, vision & goals of the organization.

 

Contacts and Liaisons:


The Human Resources Generalist will regularly communicate with Horizon House employees, outside vendors and other individuals as deemed necessary in order to fulfill the responsibilities of the position.

 

Horizon House is proud to be an equal opportunity employer that promotes and values diversity & inclusion in the workplace. We encourage qualified applicants to apply for open positions regardless of their race, color, gender identity, religion, national origin, ancestry, citizenship, physical abilities, age, sexual orientation, veteran status, or criminal background.

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