Executive Assistant

2 months ago

San Diego, United States The Goal Family of Companies Full time
Job DescriptionJob DescriptionThe Executive Assistant will report to the CEO & President and will perform complex administrative duties, including managing calendars and travel arrangements. Independent judgment is required to plan, prioritize, and organize a diversified workload. As an Executive Assistant, you will work strategically and tactically, interfacing with the business as well as taking administrative items from the team so that they may focus on strategic operations. A successful candidate will possess a unique blend of high organizational skills, strong attention to detail, and a self-starter with a “can do” attitude that thrives in a face-paced changing environment.

 Responsibilities:
  • Manage multiple complex calendars including travel arrangements, scheduling, and adjusting appointments in an ever-changing environment, sometimes with multiple time zones and last minutes changes. Ensuring advanced preparation and accurate timing. 
  • Support Senior Management team by assisting with scheduling meetings and events and facilitating the coordination of organizational announcements.
  • Obtain, track, and provide receipts for business purchases as well as submit monthly expense reports to AP for reimbursement.
  • Plan, communicate, and participate in employee events, including the set-up, break-down and running of an event.
  • Manage a variety of special projects for team. Aid in execution of projects, serve as a project coordinator, provide deadlines, reminders, deliverables, etc.
  • Work in a collaborative environment with other team members, supporting and assisting each other in tasks.
  • Handle confidential information with a high level of ethics and integrity.
  • Order lunches as needed, including picking up orders and delivering to appropriate departments.
  • Ensure cleanliness of break rooms and lunch areas.
  • Prepare conference rooms for in-person and/or virtual meetings.
  • Act as a liaison for key team members who are not in the office daily.
  • Handle incoming mail by opening, scanning, and distributing it to the appropriate party.
  • Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  • Maintains office and other supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Other duties as assigned.
Education & Other Minimum Requirements
    • Associates degree or higher
    • 3+ years of experience of supporting C-Suite/senior level executives.
    • Must be highly proficient in all Microsoft Office, Word, PowerPoint, and Excel skills with the ability to quickly grasp software/websites/systems we use.
    • In office work required M-TH. 
    • Must be able to handle confidential and sensitive information and have a high level of ethics and integrity.
    • Must have excellent verbal and written communication skills including proofreading and editing skills.
    • Must have excellent organizational skills, extreme attention to detail and strong follow-up skills.
    • Exceptional interpersonal skills with a friendly and professional demeanor.
    • Must be comfortable with multi-tasking and working with minimal supervision and obtain clarity when faced with ambiguity.
    • The ability to prioritize a variety of projects and assigned tasks across the board and multitask to meet delivery deadlines.
    • Willingness/ability to work late hours when faced with tight deadlines.
Bonus points if you have:
  • Bachelor’s degree or higher in a relevant business-related degree.
  • Experience working in the FinTech, consumer lending, financial services industry.
  • Advance skills in MS Office including PowerPoint and Excel.
  • A “two steps ahead” thinker that can anticipate needs.

Competitive pay with bonus, and a comprehensive benefits package that includes, but not limited to:
  • Salary Range: $67,000 to $72,000 
  • 401(k) + company match up to 4%
  • Long Term Incentive program
  • Medical, dental, and vision coverage
  • Annual HSA contribution of $1,600
  • Life insurance, disability, and critical illness
  • Birthday holiday
  • 2 floating Community Days
  • Free snacks and drinks in the office
  • Tuition reimbursement program
  • Generous PTO, including Paid Parental Leave
  • $2,000 Vacation Incentive Plan after 3 years + $1,000 Sabbatical Day
  • Community funds, wellness funds, and more
Learn more about our benefits by viewing our 2024 Employee Benefits Brochure.

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.

Goal Solutions, LLC (“Goal” or the “Company”) is an innovative consumer loan servicing and asset management company providing comprehensive and customizable solutions driven by technology, analytics, and industry expertise.

Directly or through its subsidiaries, GSS Data Services, Launch Servicing (“Launch”) and Turnstile Capital Management (“TCM”), Goal provides primary servicing, asset management, collections management, direct collections, administration, and treasury services. Key markets we serve include residential solar, home improvement, student finance, and a growing number of personal loan providers. Currently Goal serves a variety of clients including hedge funds, traditional banks, ABS structures, insurance companies, investment banks, and colleges and universities with over $30B in assets under management.

Goal will continue to grow the business both organically and through acquisitions. Senior Goal leadership has been working together for over fifteen years and we pride ourselves and our work on our mission, values, culture, and service to our community. Our company is headquartered in San Diego, CA and has been named “Best Places to Work” by the San Diego Business Journal since 2015.
 

Equal Employment Opportunity

It is the policy of the Company to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, sensory, physical, or mental disability, marital status, veteran or military status, genetic information, or any other classification protected by applicable local, state, or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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