Executive Assistant

3 weeks ago


San Diego, United States RTA US Full time
Job DescriptionJob Description

Russell Tobin's client, a leading global Software company, is looking for an Executive Assistant for San Diego, CA (Hybrid work) location.

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Employment Type: San Diego, CA (Hybrid)

Pay rate: $45.00-47.00hr, DOE

JOB SUMMARY:

Key job responsibilities (Duties):

  • Calendar & meeting management coordinate internal and external meetings including staff meetings, executive briefings, all hands meetings, QBR’s and off-site meeting and events.
  • Assist with food orders, meeting needs, agenda support and note taking.
  • Proactively manage calendar requests and conflicts
  • Meeting and interview preparation. Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews
  • Apply discipline and rigor around meetings and ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants
  • Handle all travel (flight, hotel, car) arrangements for domestic and international travel
  • Expense management duties, which includes submitting expense reports and receipts in a timely manner
  • Provide support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling and being a point of contact for new hire
  • Provide support for new vendors and agencies when needed, ensuring they have the right access and documents/enablement required to get them up and running
  • Project work as needed to support each teams’ goals

In order to qualify for and be successful in this role, you should have:

  • 5+ years of administrative assistant experience supporting executive level leadership
  • Proactive, one step ahead work ethic, attitude, and approach
  • Able to multi-task and juggle multiple calendars, teams and requests
  • Ability to drive schedules and agendas with deeper understanding of context
  • Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements Superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment and judgement
  • Desire to grow and take on your own projects while consistently meeting deadlines
  • Technical expertise with Word, Outlook, PowerPoint, Zoom, Concur Associate degree in Business Administration or related field

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. 


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