Office Coordinator
4 weeks ago
- 401(k)
- Paid time off
- Training & development
Job Brief:
An Office Coordinator organizes and coordinates administration duties. The Office Coordinator's role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
Job Description:
Office Coordinator duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. The Office Coordinator has experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. The Office Coordinator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities:
- Scheduling meetings and appointments
- Managing schedules for all QDDP meetings
- Organizing the office and ordering office supplies
- Maintaining the office condition and arranging necessary repairs
- Answering phones and providing answers to inquiries
- Greeting & providing general supports to visitors
- Errands
- Plan in-house or off-site activities, like parties, celebrations, and conferences
- Printing necessary forms for annual and intake meetings
- Writing weekly note reports, emailing the note reports to the various providers
- Attending to other administrative duties as needed such as Mailing, Errands, etc.
- Understanding the requirements of QDDP business
- Required to be in the office environment
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems, and procedures
- Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular) & Google Suite
- Hands on experience with office machines (e.g., phones, fax machines, and printers)
- Familiarity with email scheduling tools: Microsoft Outlook, Gmail, Proton Mail
- Excellent time management skills
- Ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- High School degree, preferred associate degree
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