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Administrative Coordinator

2 months ago

Newport News, Virginia, United States Inspired Resolutions LLC Full time
Job Overview

Benefits:

  • 401(k) plan
  • Paid time off
  • Opportunities for training and development

Position Summary:
An Administrative Coordinator is responsible for organizing and overseeing office operations. This role is essential in fostering a productive work atmosphere, ensuring effective communication, and maintaining safety standards.


Key Responsibilities:
The Administrative Coordinator's tasks include:

  • Arranging meetings and appointments
  • Managing schedules for all relevant meetings
  • Organizing office space and procuring necessary supplies
  • Maintaining office conditions and coordinating repairs
  • Handling phone inquiries and providing assistance
  • Welcoming visitors and offering general support
  • Conducting errands as required
  • Planning in-house or external events, such as celebrations and conferences
  • Preparing necessary documentation for meetings
  • Compiling weekly reports and distributing them to relevant parties
  • Assisting with various administrative tasks, including mailing and errands
  • Understanding the operational needs of the organization

Qualifications:
To be successful in this role, candidates should possess:

  • A requirement to work in an office setting
  • Demonstrated experience in office management or administrative support
  • Knowledge of office administration duties, systems, and processes
  • Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook) and Google Workspace
  • Experience with office equipment such as phones, fax machines, and printers
  • Familiarity with email scheduling tools like Microsoft Outlook and Gmail
  • Exceptional time management abilities
  • Capability to manage multiple tasks and prioritize effectively
  • Strong attention to detail and problem-solving aptitude
  • Excellent written and verbal communication skills
  • Robust organizational and planning skills in a dynamic environment
  • A high school diploma is required; an associate degree is preferred.