Administrative Office Specialist

2 weeks ago


Newport News, Virginia, United States Inspired Resolutions LLC Full time
Job DescriptionJob Overview:
An Administrative Office Specialist is responsible for organizing and managing office operations. This role is essential in fostering a productive work atmosphere, ensuring effective communication, and maintaining safety standards.

Key Responsibilities:
  • Coordinating meetings and appointments
  • Overseeing schedules for various team meetings
  • Managing office organization and procurement of supplies
  • Ensuring the office environment is well-maintained and coordinating necessary repairs
  • Handling phone inquiries and providing assistance to callers
  • Welcoming visitors and offering general support
  • Performing errands as required
  • Organizing in-house or external events, such as celebrations and conferences
  • Preparing necessary documentation for meetings
  • Drafting weekly reports and distributing them to relevant parties
  • Assisting with additional administrative tasks as needed
  • Understanding the operational needs of the organization
Qualifications:
  • Must work in an office setting
  • Demonstrated experience in office management or administrative roles
  • Familiarity with office management responsibilities, systems, and procedures
  • Proficient in MS Office Suite (especially MS Excel, MS Word, and MS Outlook) and Google Workspace
  • Hands-on experience with office equipment (e.g., telephones, fax machines, printers)
  • Knowledge of email scheduling tools such as Microsoft Outlook and Gmail
  • Exceptional time management abilities
  • Capability to handle multiple tasks and prioritize effectively
  • Strong attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Outstanding organizational and planning skills in a dynamic environment
  • High School diploma required; associate degree preferred


  • Newport News, Virginia, United States Newport News Redevelopment Housing Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Newport News Redevelopment Housing Authority. As an Administrative Support Specialist, you will provide administrative support to our department, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide...


  • Newport News, Virginia, United States Virginia Society of CPAs Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Virginia Society of CPAs. As a key member of our front desk team, you will be responsible for providing exceptional support to our leaders and ensuring the smooth operation of our office.**Key Responsibilities:**Oversee all front...


  • Newport News, Virginia, United States Capleo Global LLC Full time

    Company Overview: Capleo Global LLC is looking for an Office Support Specialist to become a vital part of our team. This role presents a chance for career advancement and skill enhancement within a supportive workplace.Position: Office Support SpecialistWork Arrangement: Onsite from the startContract Length: 12 Months (with potential for extension)Assist...


  • Newport News, Virginia, United States CTR Corporation Full time

    CTR Corporation is seeking skilled professionals for various administrative roles within the maritime sector:Maritime Office Support Specialists:Administrative Support Specialist 1Contract Management SpecialistDocument Control Specialist 2 (Security clearance required)Material Distribution Support Specialist 1Candidates should possess 2-3 years of experience...


  • Newport News, Virginia, United States Newport News Public Schools Full time

    Job Title: Office Support SpecialistWe are seeking a highly skilled Office Support Specialist to provide essential clerical support in a dynamic school setting.Key ResponsibilitiesProvide general administrative and public relations support in a school office environment.Act as a receptionist, receiving visitors, parents, teachers, and students, and handling...


  • Newport News, Virginia, United States Paramount Counseling INC Full time

    Job OverviewWe are looking for an Office Support Specialist to provide essential administrative support within our organization. This role involves performing various clerical and administrative tasks that contribute to the overall efficiency and effectiveness of our operations.Key Responsibilities:Compose and prepare formal communications and...


  • Newport News, Virginia, United States CTR Corporation Full time

    Job OverviewCTR Group is currently in search of qualified Maritime Administrative Specialists for our esteemed Shipyard client: Available Positions:Administrative Support Specialist 1Contract Management AdministratorDocument Control Specialist 2 (Clearance required)Material Distribution Support Specialist 1 Applicants should possess 2-3 years of relevant...


  • Newport News, Virginia, United States Capleo Global LLC Full time

    Company Overview: Capleo Global LLC is in search of an Office Administration Coordinator to enhance our operational team. This role provides a platform for career advancement and skill development within a supportive and dynamic work atmosphere.Position Title: Office Administration CoordinatorWork Location: OnsiteContract Duration: 12 Months (with the...


  • Newport News, Virginia, United States BlueWave Solutions Full time

    We are seeking a highly skilled Administrative Specialist to join our team at BlueWave Solutions. As a key member of our Central Control department, you will play a crucial role in coordinating process management for department 61 in various committees of politics and administration.Key Responsibilities:• Coordinate and manage administrative tasks and...


  • Newport News, Virginia, United States Capleo Global LLC Full time

    **Company Overview:**Capleo Global LLC is a dynamic organization seeking an experienced Administrative Services Assistant to join our team in a collaborative work environment.**Job Title:** Administrative Services Assistant**Location:** Onsite from Day 1**Duration:** 12 Months Contract (with a potential extension)Support senior executives in administrative...


  • Newport News, Virginia, United States U.S. Army Full time

    Job OverviewThe Patient Administration Specialist is a critical role in the medical division of the U.S. Army, responsible for supervising and performing administrative duties.Key Responsibilities:Compile and analyze data to prepare statistical reportsInitiate correspondence related to medical records, medical board proceedings, and other patient...


  • Newport News, Virginia, United States CTR Corporation Full time

    Job OverviewCTR Group is currently looking for 2 Receptionists / Administrative Support Specialists to join our team in the construction sector. We are actively seeking candidates who are ready to step into a vital role within our organization.Compensation: $16.00 per Hour with additional benefits.Working Hours: Monday to Friday, 8 AM - 5 PMWhat We...


  • Newport News, Virginia, United States U.S. Army Full time

    About the RoleThe Patient Administration Specialist is a critical position within the U.S. Army's medical facilities, responsible for overseeing and performing administrative duties in the patient administration division.Key Responsibilities:Data Compilation and Reporting: Compile data and prepare required statistical reports to ensure accurate and timely...

  • Legal Counsel

    1 week ago


    Newport News, Virginia, United States Kentucky Personnel Cabinet Full time

    Position OverviewThe Administrative Office of the Courts serves as the essential operational division of the Judicial Branch. With a dedicated workforce supporting numerous elected justices, judges, and circuit court clerks, we are seeking a qualified individual for the role of Staff Attorney.Key ResponsibilitiesConduct thorough legal research and analyze...

  • Legal Counsel

    2 weeks ago


    Newport News, Virginia, United States Kentucky Personnel Cabinet Full time

    Position OverviewThe Kentucky Personnel Cabinet is seeking a qualified individual for the role of Staff Attorney within the Administrative Office of the Courts (AOC). This position is essential to the functioning of the Judicial Branch, which employs a dedicated workforce supporting numerous elected judicial officials.Key ResponsibilitiesConduct...


  • Newport News, Virginia, United States PRP Management Services Full time

    Job OverviewPosition: Human Resources/Administrative AssistantCompany: PRP Management ServicesSalary: $16.00 per hourWe are seeking a dedicated Human Resources/Administrative Assistant to join our team. This full-time role involves a variety of human resources responsibilities along with administrative and clerical tasks. The ideal candidate will be capable...


  • Newport News, Virginia, United States Kiln Creek Golf Club and Resort Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Kiln Creek Golf Club and Resort. As a key member of our HOA Operations team, you will provide exceptional administrative support to our Director of HOA Operations, General Manager, Board of Directors, and other staff members.Key...


  • Newport News, Virginia, United States Commonwealth of Virginia Full time

    Job Title: Chief Compliance Officer and Title IX Administrator Company: Commonwealth of Virginia Location: Not Specified FLSA Status: Exempt Job Overview: Essential Qualifications: Candidates must possess a Master's Degree or a Bachelor's Degree accompanied by pertinent experience in compliance or related fields.Desirable Qualifications: Additional...


  • Newport News, Virginia, United States Hanger Full time

    About Us:At Hanger, Inc., we are dedicated to Empowering Human Potential. As the leading provider of orthotic and prosthetic (O&P) services and products, we deliver advanced O&P solutions and exceptional customer service. Our Patient Care segment operates the largest network of O&P clinics across the nation, while our Products & Services segment distributes...


  • Newport News, Virginia, United States Inspired Resolutions LLC Full time

    Job OverviewBenefits:401(k) planPaid time offOpportunities for training and developmentPosition Summary:An Administrative Coordinator is responsible for organizing and overseeing office operations. This role is essential in fostering a productive work atmosphere, ensuring effective communication, and maintaining safety standards.Key Responsibilities:The...