Payroll and Benefits Coordinator

1 month ago

Santa Monica, United States Step Up Full time
Job DescriptionJob Description

POSITION OVERVIEW
The Payroll/Benefits Coordinator is involved in the day-to-day operations of the Human Resources Department, with a primary emphasis on the payroll and benefits functions of the HR Department. Candidates for the role must enjoy working in a nonprofit environment as this role will regularly interact with all levels of staff at the agency.

CORE DUTIES

Payroll

  • Responsible for the full scope of accurate and timely, beginning-to-end, semi-monthly payroll processing for the company.
  • Responsible for preparing and recording all off-cycle payroll checks.
  • Manage the processes for onboarding new hires into ADP Workforce Now, entering personnel changes and personnel transactions, completing employment verifications, maintaining employee files, and background checks.
  • Work on a new onboarding process and performance management implementation and provide the VP of HR with semi-monthly statistics.
  • Oversee the maintenance of current employee data systems and ensure all payroll information and records are maintained in accordance with statutory requirements.
  • Ensure compliance with all applicable federal and state laws and policies, statutory reporting, and periodic filing requirements.
  • Work on special projects, audits, mandatory notices, compliance reporting, and other administrative duties as needed.

Benefits

  • Manage, schedule, and conduct benefit orientation for all new employees
  • Facilitate & lead Open Enrollment
  • Enroll new employees in benefit plans and update information
  • Prepare all benefit termination packets, including maintaining and tracking COBRA
  • Run monthly benefit reports and assist in benefit correspondences
  • Process, administer and oversee all leave of absence and accommodation requests and disability paperwork: medical, personal, disability, Federal & State mandated leaves (FMLA, CFRA, PDL, ADA, FEHA)
  • Administer the day-to-day aspects of the retirement plans, including enrollment, contribution funding, deferral rate changes, maintaining up-to-date beneficiary information, distribution of appropriate notices, account rollovers, loans, etc.
  • Perform plan audits; prepare, collect, and organize data for auditors; ensure timely 5500 filing.
  • Serve as day-to-day contact for benefit vendors and employees.
  • Reconcile monthly premium statements. Work with Accounting& Support to ensure allocations are correct.
  • ACA – Annual 1095c review for accuracy, approval and distribution.
  • Handle EEO-1 reporting
  • Developed/helped run reports to meet various levels of management requests for HR-related information.
  • Ensure company compliance with federal and state laws, including reporting requirements.
  • File room maintenance as required
  • Coordinate Benefits Surveys as required

Basic Qualifications

Candidates MUST meet the following basic qualifications in order to be considered for this role:

  • Minimum of four years of Payroll and Human Resources experience
  • Prior experience with ADP Workforce Now
  • Minimum four years of LOA experience

Additional Qualifications

  • Bachelor’s degree preferred
  • Proficiency in Excel, Word, Outlook and PowerPoint
  • Strong communication skills, both written & verbal
  • Detail-oriented with a high level of accuracy
  • Flexible and able to prioritize workload based on urgency and importance.
  • Friendly and easygoing, with the ability to work well in a small office environment


SUPPLEMENTAL INFORMATION:

Working with people experiencing homelessness, whether on the streets, in shelters, or other places of habitation or services, may present inherent challenges and difficulties such as: exposure to bed bugs or other infestations, unpleasant smells or odors, individuals who may have poor hygiene or unclean homes due to homelessness, mental health symptoms, or poverty. Additionally, in working with our members, employees may encounter instances of profanity, sexually explicit or derogatory language, or verbal or physical expressions of anger and trauma. Very rarely do these situations ever escalate to physical contact, and negative or derogatory communication patterns can often be negotiated successfully. All direct care staff are provided adequate training to develop skills to deescalate crisis situations that may arise and Step Up has established procedural safeguards for all employees to mitigate (but not eliminate) these inherent risks of employment.

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; handle or feel; reach with hands and arms; talk; and hear. The employee is frequently required to walk, balance, stoop, kneel, and/or crouch. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Keyboard data entry required.

Step Up utilizes the principles of trauma-informed care and mental health recovery. These principles inform our Core Values of Hope, Wellness, Voice and Choice, Respect, and Collaborative Relationships. As representatives of Step Up, employees agree to adhere to these values in their interactions with members, colleagues, supervisors, and associated community members.

STEP UP CORE VALUES

HOPE – We believe all people have the capacity for positive growth and change. We use hope to inspire and motivate ourselves, our members, our colleagues, and our community.

WELLNESS – We believe in promoting a culture that supports healthy and fulfilling lives. We use a supportive environment to foster well-being for ourselves, our members, our colleagues, and our community.

VOICE AND CHOICE – We believe in the right to choose and be heard. We use voice and choice to create meaningful outcomes and empowerment for ourselves, our members, our colleagues, and our community.

RESPECT – We believe in promoting interactions that are non-judgmental, transparent. We use respect to guide all of our words and actions with ourselves, our members, our colleagues, and our community.

COLLABORATIVE RELATIONSHIPS – We believe in forming partnerships to share resources, knowledge, and experiences. We use collaborative relationships to strengthen accomplishments for ourselves, our members, our colleagues, and our community.

Step Up is committed to providing quality services that adhere to the highest ethical standards and principles. All Step Up employees agree to adhere to the ethical policies and codes of conduct, as outlined in the Employee Handbook and those specified for this grant.

I can perform the functions of this job as described with or without reasonable accommodation.

Employee Name (Print):___________________________________________

Employee Signature: ________________________________________________

Date:_________________________________

Step Up provides equal employment opportunities without regard to age, ancestry, color, creed, mental or physical disability, marital status, medical condition, national origin, race, religion, sex, sexual orientation, veteran status, or any other consideration made unlawful by federal, state, or local laws.

STEP UP IS AN EQUAL OPPORTUNITY EMPLOYER

  • Payroll and Benefits Administrator

    6 days ago

    Santa Monica, United States Step Up Full time $64,000 - $75,000

    Job DescriptionJob DescriptionPayroll and Benefits AdministratorHuman Resources DepartmentREPORTS TO: Chief Human Resources OfficerHOURS: Full TimeCLASSIFICATION: ExemptSUMMARY: Under the direction of the Chief Human Resources Officer, performs detailed payroll functions, administers employee benefits programs and ACA, and maintains all payroll data, benefit...

  • Payroll and Benefits Administrator

    1 day ago

    Santa Monica, United States Step Up Full time

    Job DescriptionJob DescriptionPayroll and Benefits AdministratorHuman Resources DepartmentREPORTS TO: Chief Human Resources OfficerHOURS: Full TimeCLASSIFICATION: ExemptSUMMARY: Under the direction of the Chief Human Resources Officer, performs detailed payroll functions, administers employee benefits programs and ACA, and maintains all payroll data, benefit...

  • Payroll Clerk

    3 months ago

    Santa Monica, United States LHH Full time

    Payroll Clerk Located in Santa Monica, 4 days onsiteHours: 9 am - 6 pmIndustry: Entertainment StudioContract 3+ months$20-25/hour, based on experienceWe are looking for a Payroll Clerk for a contract opportunity (3+ months). The interview process will be moving quickly and they are looking to have someone start ASAP.Assist with the Payroll Interface from...

  • Payroll Clerk

    6 days ago

    Santa Monica, United States LHH Full time

    Payroll Clerk Located in Santa Monica, 4 days onsiteHours: 9 am - 6 pmIndustry: Entertainment StudioContract 3+ months$20-25/hour, based on experienceWe are looking for a Payroll Clerk for a contract opportunity (3+ months). The interview process will be moving quickly and they are looking to have someone start ASAP.Assist with the Payroll Interface from...

  • Payroll & Benefits Specialist

    4 days ago

    Santa Ana, United States Financial Statement Services, Inc Full time

    Job DescriptionJob DescriptionOpening its doors over 40 years ago, FSSI is one of the largest woman-owned providers of document services in the western United States, specializing in highly-customizable print and mail, electronic delivery, marketing and compliance solutions. As a vibrant, growing organization, FSSI is looking to expand our team.We are...

  • Compensation and Benefits Specialist

    2 weeks ago

    Santa Monica, California, United States W3Global Inc Full time

    Job OverviewW3Global Inc, a prominent player in the manufacturing sector catering to the livestock feed market, is seeking a Payroll Coordinator to enhance its workforce. This role presents an excellent opportunity for candidates looking for stability and career advancement within a reputable organization. The position offers a competitive salary along with...

  • Payroll and Benefits Coordinator

    3 days ago

    Santa Ana, California, United States Guardian Fire Services Full time

    Job Summary:The Human Resources Generalist - Payroll and Benefits Specialist plays a critical role in supporting the company's leadership by providing expert payroll and benefits administration. This position requires a high level of attention to detail, excellent judgment, and the ability to maintain an efficient and organized workflow.Key...

  • Compensation and Benefits Specialist

    1 week ago

    Santa Monica, California, United States Step Up Full time

    Job OverviewPOSITION SUMMARYThe Payroll and Benefits Coordinator plays a crucial role in the daily functions of the Human Resources Department, focusing primarily on payroll and benefits administration. This position requires a passion for working in a nonprofit setting and involves regular interaction with various staff levels within the organization.KEY...

  • Human Resources Coordinator

    1 month ago

    Santa Monica, United States Step Up Full time

    Job DescriptionJob DescriptionHuman Resources CoordinatorREPORTS TO: Sr. Human Resources ManagerHOURS: Full timeCLASSIFICATION: HourlySUMMARY: The human resource coordinator facilitates the human resource processes at all business locations. The human resource coordinator coordinates and facilitates the new hire onboarding and orientation process,...

  • HR Coordinator

    2 hours ago

    Santa Fe Springs, California, United States Vance & Hines Full time

    Job SummaryVance & Hines is seeking a highly organized and detail-oriented HR Coordinator to provide administrative support to our HR and payroll functions. The successful candidate will be responsible for processing payroll, managing time and attendance, and maintaining accurate personnel records.Key ResponsibilitiesPayroll and Time & Attendance...

  • Payroll Manager

    3 months ago

    Santa Ana, United States Camber Corporation Full time

    Job DescriptionJob DescriptionCamber Corporation., a Real Estate Company located in Orange County, currently has an excellent opportunity for engaging, experienced Payroll Manager. The successful candidate should be a motivated self-starter who is energetic and able to work in a fast paced organization.Responsibilities include but are not limited to the...

  • Payroll & Equity Specialist

    3 weeks ago

    Santa Clara, United States d-Matrix Full time

    d-Matrix has fundamentally changed the physics of memory-compute integration with our digital in-memory compute (DIMC) engine. The "holy grail" of AI compute has been to break through the memory wall to minimize data movements. We've achieved this with a first-of-its-kind DIMC engine. Having secured over $154M, $110M in our Series B offering, d-Matrix is...

  • Coordinator, Human Resources

    1 month ago

    Santa Monica, United States Skydance Full time

    Skydance is seeking an experienced Human Resources Coordinator to help support a growing team in implementing and streamlining HR processes. This role will have a breadth of exposure to all areas of Human Resources within a fast-paced environment. The ideal candidate has a foundational HR background and is passionate about supporting a dynamic entertainment...

  • Compensation and Benefits Coordinator

    5 days ago

    Santa Ana, California, United States Jobot Full time

    Payroll Specialist / Direct Hire / Competitive Salary / Small Business / Engaging Work Environment This position is hosted by Jobot Consulting. About Us: Our organization is dedicated to delivering exceptional cleaning and maintenance solutions for controlled environments. We implement rigorous cleaning protocols to eliminate contaminants, ensuring...

  • Recruiting Coordinator

    2 days ago

    Santa Monica, United States ASK Consulting Full time

    Job DescriptionJob Description"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".Job Title: Recruiting CoordinatorDuration: 12 Months (Estimated Start: 9/30/2024, Estimated End: 9/30/2025)Location: Santa Monica, CA, 90405 (they must come into the...

  • Registered Nurse Case Coordinator

    5 days ago

    Santa Monica, California, United States i4 Search Group Healthcare Full time

    Job OverviewPosition Title: Registered Nurse Case Manager (RN)Employment Type: Full-Time PermanentSpecialty Area: Case ManagementLocation: Santa Monica, CAShift: DayRole Summary:The RN Case Manager plays a crucial role in the healthcare continuum by conducting evaluations, assessments, and planning for patients and their families. This position is...

  • Client Care Coordinator/Scheduler

    1 month ago

    Santa Monica, United States Right at Home West Los Angeles, CA Full time

    Job DescriptionJob DescriptionAre you someone who embodies qualities like diligence, commitment, motivation, and reliability? Are you passionate about aiding individuals and dedicated to serving the elderly and disabled adults? Do you possess prior experience in an office environment and possess strong customer service aptitude? Are you adept with computers,...

  • Payroll Compliance Manager

    2 months ago

    Santa Fe Springs, United States Weber Logistics Full time

    Job DescriptionJob DescriptionPosition Summary: The primary responsibility of this role will be to oversee and supervise the organization's payroll functions; ensuring pay is processed on time, accurately, and in compliance with government regulations. Coordinating payroll activities, collaborating with human resources and accounting departments,...

  • Benefits Coordinator

    2 months ago

    Santa Ana, United States Collectors Full time

    Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for...

  • Financial Administrative Coordinator

    2 weeks ago

    Santa Monica, California, United States GHJ Search and Staffing Full time

    Job OverviewFinancial Administrative CoordinatorWe are collaborating with a leading organization in the entertainment sector. The team is in search of a meticulous Financial Administrative Coordinator who is eager to advance within a distinguished and reputable team.The ideal candidate will be a proactive self-starter with a strong enthusiasm for learning...