Payroll & Benefits Specialist

7 days ago

Santa Ana, United States Financial Statement Services, Inc Full time
Job DescriptionJob Description

Opening its doors over 40 years ago, FSSI is one of the largest woman-owned providers of document services in the western United States, specializing in highly-customizable print and mail, electronic delivery, marketing and compliance solutions. As a vibrant, growing organization, FSSI is looking to expand our team.

We are currently looking for a Payroll & Benefits Specialist to join our team in Santa Ana, CA. This position is responsible for performing duties related to payroll, benefits, company events and administration. Our ideal candidate acts with the highest level of honesty, trust, integrity and confidentiality.

Schedule: Mon-Fri, Full-time. This is an onsite position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Accurately and timely process weekly payroll, including general ledger reporting, garnishments, and related compliance reporting tasks.
  • Reconcile and file payroll taxes and W-2s, ensuring accuracy and timeliness.
  • Maintain time and attendance records, manage timecard violations, and ensure system integrity for employee data.
  • Assist with special projects, audits, compliance reporting, and other administrative tasks as needed.
  • Analyze timekeeping records and prepare reports for review.
  • Compile, analyze, and maintain records for employee benefits administration.
  • Administer health and welfare plans, including enrollments, changes, and terminations, while ensuring compliant record-keeping.
  • Assist in annual health insurance renewals, including vetting carriers and analyzing plans.
  • Coordinate benefits orientation, enrollment meetings, and maintain inventory of benefit packets.
  • Review Health and Welfare 5500 filings, assist with audits, and liaise with brokers, vendors, and carriers.
  • Provide accurate reporting and required documents for Year-end 401(k) audit and quarterly and annual tax returns.
  • Reconcile monthly premium statements and ensure accurate and timely department allocations.
  • Coordinate and manage Wellness Program, Wellness Fair, and employee activities/events.
  • Administrate company sponsored perks, discounts and related programs.
  • Assist in issuing employee ID badges and proximity cards.
  • Assist in maintaining company award programs.
  • Ensure compliant record retention, consistently maintaining current and complete personnel files.
  • Perform additional administrative duties as assigned.

Requirements

EDUCATION, EXPERIENCE & SKILLS

  • High School Diploma or equivalent required. Bachelor’s degree in accounting, business, human resources or related field of study preferred.
  • 3 - 5 years of related experience in wage and hour law, compensation review and benefits, payroll software system(s), payroll and tax related Federal and State Laws.
  • In-depth knowledge and extensive experience with ADP systems and processes required.
  • Certified Payroll Professional (CPP) preferred.
  • Experience with benefits administration is preferred.
  • Advanced knowledge of payroll regulations and processing.
  • Proven ability to manage and prioritize multiple tasks in a deadline driven environment.
  • Intermediate to advanced level proficiency in Excel, Word, and Outlook.
  • Keen attention-to-detail, with strong organizational, administrative and multi-tasking skills.
  • Must demonstrate a positive customer service philosophy and attitude.
  • Ability to work effectively both independently and collaboratively with employees at all organizational levels.
  • Must demonstrate adaptability and flexibility in dynamic environments.
  • Must maintain a high level of discretion in handling confidential information.

PHYSICAL REQUIREMENTS

Regularly required to use hands and/or fingers to grasp, handle and feel; reach with hands and arms; talk and hear. Frequently required to sit, stand and walk. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision required by this job include close, distant, and peripheral vision, and adjust focus.

Benefits

FSSI offers its employees competitive pay and benefits with opportunities for growth and advancement. Benefits include (subject to eligibility and plan terms):

  • 401(k) & Roth
  • Participation in Employee Stock Ownership Plan
  • Medical, Dental, and Vision Insurance coverage
  • Life Insurance provided, and voluntary additional life insurance options
  • Paid holidays
  • Paid sick leave
  • Vacation time
  • Employee Assistance Program
  • Additional perks and employee programs

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex or gender, national origin, disability, or status as a protected veteran.

Hiring salary range (hourly paid): $30 - $39/hour

Schedule: Full-time, Onsite

  • Payroll Specialist

    2 months ago

    Santa Ana, California, United States BBSI Full time

    Our focus is growth. Is yours?Barrett Business Services, Inc. (BBSI) helps business owners focus on their business. We offer outsourced HR, risk consultation, payroll administration, insurance, and recruiting to small-and medium-sized businesses. We combine expert knowledge with industry leading solutions allowing business owners to focus on their core...

  • Payroll Specialist

    1 month ago

    Santa Ana, United States Century Group Full time

    Job DescriptionJob DescriptionFantastic opportunity with our client in Orange County! Fast paced and growing healthcare company looking for their next Payroll Specialist for a temp-to-hire opportunity. This opportunity is fully onsite in Santa Ana, CA. Exact compensation may vary based on skills, experience, and location.  Expected starting base...

  • Payroll Specialist

    1 month ago

    Santa Ana, United States Asure Software Full time

    Payroll Specialist I (1887)Who we areOver 600 employees strong, Asure sees Human Capital Management (HCM) through the lens of entrepreneurs and executives with an owner’s mentality. We help businesses develop their “Human Capital” to get to the next level, stay compliant, and allocate their time, money and technology toward growth. Our HCM platform...

  • Payroll Specialist

    4 weeks ago

    Santa Ana, United States Jobot Full time

    Payroll Specialist / Direct Hire / $$$$ / Small Company / FUN Culture!This Jobot Consulting Job is hosted by: Joey CiufoAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $25 - $35 per hourA bit about us:This company specializes in providing comprehensive cleaning and maintenance services for cleanrooms and...

  • Payroll Specialist

    22 hours ago

    Santa Ana, California, United States Jobot Full time

    Job SummaryWe are seeking a detail-oriented Payroll Specialist to join our team at Jobot. The ideal candidate will be responsible for processing payroll accurately and on time, ensuring compliance with relevant laws and regulations, and providing excellent support to our employees.Key ResponsibilitiesProcess bi-weekly and monthly payroll for all employees,...

  • Marketing Strategist

    3 days ago

    Santa Ana, California, United States AMP Branding Full time

    Job SummaryWe are seeking a highly skilled Marketing Specialist to join our team at AMP Branding. As a key member of our marketing team, you will be responsible for developing and executing marketing strategies that drive business growth and revenue.Key Responsibilities:Product Advocacy: Collaborate with the product team to educate internal and external...

  • Payroll and Benefits Coordinator

    6 days ago

    Santa Ana, California, United States Guardian Fire Services Full time

    Job Summary:The Human Resources Generalist - Payroll and Benefits Specialist plays a critical role in supporting the company's leadership by providing expert payroll and benefits administration. This position requires a high level of attention to detail, excellent judgment, and the ability to maintain an efficient and organized workflow.Key...

  • Payroll Specialist I

    2 months ago

    Santa Ana, United States Asure Software Full time

    Job DescriptionJob DescriptionSalary: $20.00-$25.00 HourlyWho we areOver 600 employees strong, Asure sees Human Capital Management (HCM) through the lens of entrepreneurs and executives with an owner’s mentality. We help businesses develop their “Human Capital” to get to the next level, stay compliant, and allocate their time, money and technology...

  • Accounting Specialist AP/Payroll

    2 months ago

    Santa Ana, United States Regal Technology Partners Inc Full time

    Job DescriptionJob DescriptionDescription:Position Type: Full-Time, non-exemptLocation: Santa Ana, CAOur company is seeking a highly organized and detail-oriented individual to join our team as an AP and Payroll specialist. The ideal candidate will have experience in both accounts payable and payroll processing, as well as a strong understanding of...

  • Payroll Specialist

    2 months ago

    Santa Cruz, United States Janus of Santa Cruz Full time

    Job DescriptionJob DescriptionDescription:SummaryWe believe the role would place you in a highly energized environment where you would be inspired to share your years of experience along with providing extraordinary support for the team and community. So we commit to hiring top talent and cultivating a culture based on merit. That commitment reflects our...

  • Payroll Manager

    3 months ago

    Santa Ana, United States Camber Corporation Full time

    Job DescriptionJob DescriptionCamber Corporation., a Real Estate Company located in Orange County, currently has an excellent opportunity for engaging, experienced Payroll Manager. The successful candidate should be a motivated self-starter who is energetic and able to work in a fast paced organization.Responsibilities include but are not limited to the...

  • Compensation and Benefits Coordinator

    1 week ago

    Santa Ana, California, United States Jobot Full time

    Payroll Specialist / Direct Hire / Competitive Salary / Small Business / Engaging Work Environment This position is hosted by Jobot Consulting. About Us: Our organization is dedicated to delivering exceptional cleaning and maintenance solutions for controlled environments. We implement rigorous cleaning protocols to eliminate contaminants, ensuring...

  • Compensation and Benefits Analyst

    2 weeks ago

    Santa Ana, California, United States Century Group Full time

    Job OverviewWe are excited to present a remarkable opportunity with a dynamic and expanding organization in the healthcare sector. Our client is seeking a dedicated Payroll Specialist for a temporary-to-permanent position. This role requires full onsite presence.Key ResponsibilitiesThe Payroll Specialist will be responsible for managing payroll processes and...

  • Payroll & Equity Specialist

    4 weeks ago

    Santa Clara, United States d-Matrix Full time

    d-Matrix has fundamentally changed the physics of memory-compute integration with our digital in-memory compute (DIMC) engine. The "holy grail" of AI compute has been to break through the memory wall to minimize data movements. We've achieved this with a first-of-its-kind DIMC engine. Having secured over $154M, $110M in our Series B offering, d-Matrix is...

  • Payroll and Benefits Administrator

    5 days ago

    Santa Monica, United States Step Up Full time

    Job DescriptionJob DescriptionPayroll and Benefits AdministratorHuman Resources DepartmentREPORTS TO: Chief Human Resources OfficerHOURS: Full TimeCLASSIFICATION: ExemptSUMMARY: Under the direction of the Chief Human Resources Officer, performs detailed payroll functions, administers employee benefits programs and ACA, and maintains all payroll data, benefit...

  • Payroll and Benefits Administrator

    1 week ago

    Santa Monica, United States Step Up Full time $64,000 - $75,000

    Job DescriptionJob DescriptionPayroll and Benefits AdministratorHuman Resources DepartmentREPORTS TO: Chief Human Resources OfficerHOURS: Full TimeCLASSIFICATION: ExemptSUMMARY: Under the direction of the Chief Human Resources Officer, performs detailed payroll functions, administers employee benefits programs and ACA, and maintains all payroll data, benefit...

  • Senior Payroll Specialist

    2 weeks ago

    Santa Barbara, United States Yardi Systems, Inc. Full time $39 - $42

    Yardi is currently seeking a Senior Payroll Specialist to manage and execute biweekly full-cycle payroll processing for our 2,000+ employee workforce. This pivotal role extends to assisting the Team Leader and Payroll Manager with payroll operations spanning multiple offices and countries. The ideal candidate will lead responses to audits and will be...

  • Marketing Specialist

    1 month ago

    Santa Ana, United States AMP Branding Full time

    Brand Assistant - Immediate HireAs a Marketing Specialist, you will be a leader on the team responsible for telling the world (and company) the story of our product. You will be expected to be our chief advocate for a specific feature set and its benefits. Additionally, you will be charged with crafting the strategy around the messaging and marketing for new...

  • Marketing Specialist

    1 week ago

    santa ana, United States AMP Branding Full time

    Brand Assistant - Immediate HireAs a Marketing Specialist, you will be a leader on the team responsible for telling the world (and company) the story of our product. You will be expected to be our chief advocate for a specific feature set and its benefits. Additionally, you will be charged with crafting the strategy around the messaging and marketing for new...

  • Marketing Specialist

    1 week ago

    santa ana, United States AMP Branding Full time

    Brand Assistant - Immediate HireAs a Marketing Specialist, you will be a leader on the team responsible for telling the world (and company) the story of our product. You will be expected to be our chief advocate for a specific feature set and its benefits. Additionally, you will be charged with crafting the strategy around the messaging and marketing for new...