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Compensation and Benefits Specialist

2 months ago

Santa Monica, California, United States Step Up Full time
Job Overview

POSITION SUMMARY
The Payroll and Benefits Coordinator plays a crucial role in the daily functions of the Human Resources Department, focusing primarily on payroll and benefits administration. This position requires a passion for working in a nonprofit setting and involves regular interaction with various staff levels within the organization.

KEY RESPONSIBILITIES

Payroll Management

  • Oversee the complete and precise processing of semi-monthly payroll for the organization.
  • Prepare and document all off-cycle payroll checks as necessary.
  • Manage the onboarding processes for new hires in ADP Workforce Now, including personnel changes, employment verifications, and maintenance of employee records.
  • Assist in developing a new onboarding process and performance management system, providing the VP of HR with regular statistics.
  • Ensure the accuracy of employee data systems and maintain payroll records in compliance with legal requirements.
  • Adhere to all relevant federal and state regulations, including statutory reporting and filing obligations.
  • Engage in special projects, audits, compliance reporting, and other administrative tasks as required.

Benefits Administration

  • Conduct benefit orientation sessions for new employees.
  • Lead the Open Enrollment process.
  • Enroll new employees in benefit plans and manage updates to their information.
  • Prepare benefit termination packets and manage COBRA tracking.
  • Generate monthly benefit reports and assist with related correspondence.
  • Process and oversee all leave of absence requests and disability paperwork, including federal and state mandated leaves.
  • Administer daily operations of retirement plans, including enrollment and contribution management.
  • Conduct plan audits and ensure timely filing of necessary documents.
  • Act as the primary contact for benefit vendors and employees.
  • Reconcile monthly premium statements and collaborate with Accounting to ensure accurate allocations.
  • Review and distribute annual ACA 1095c forms for accuracy.
  • Manage EEO-1 reporting and develop reports for management requests.
  • Ensure compliance with all federal and state laws regarding benefits.
  • Maintain filing systems as needed and coordinate benefits surveys.

Essential Qualifications

To be considered for this position, candidates must meet the following qualifications:

  • A minimum of four years of experience in Payroll and Human Resources.
  • Prior experience with ADP Workforce Now is required.
  • At least four years of experience managing leaves of absence.

Preferred Qualifications

  • A Bachelor's degree is preferred.
  • Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
  • Excellent written and verbal communication skills.
  • Detail-oriented with a strong focus on accuracy.
  • Ability to prioritize tasks effectively in a dynamic environment.
  • Friendly demeanor with the capability to thrive in a small office setting.

WORKING CONDITIONS

Employees may encounter challenges while working with individuals experiencing homelessness, including exposure to various environmental factors and potential behavioral issues. Training is provided to equip staff with skills to manage crisis situations effectively.

PHYSICAL DEMANDS

While performing the duties of this role, employees are regularly required to sit, use hands and fingers, talk, and hear. The position may also require walking, balancing, and occasionally lifting up to 15 pounds.

Step Up is dedicated to fostering a culture of hope, wellness, and respect, ensuring that all employees adhere to the organization's core values in their interactions with colleagues and community members.