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Human Resources Generalist

4 months ago

Medford, United States Planned Parenthood of Southwestern Oregon Full time
Job DescriptionJob Description

About Planned Parenthood of Southwestern Oregon (PPSO):

Planned Parenthood of Southwestern Oregon (PPSO) is part of the nation's largest and most trusted sexual and reproductive health care organization. For over 55 years, PPSO has been a foundation in Oregon communities, providing essential reproductive healthcare services and empowering individuals and families to make their own informed and responsible health care decisions.

We work to serve more than 30,000 individuals a year with healthcare and 10,000 individuals with sexuality education. As the primary provider of sexuality education in Oregon, our award-winning education and training program catalyzed a shift to redesign Oregon's plan around adolescent sexual health, the first of its kind in the nation. Oregon leads the nation in setting the gold standard in providing access to reproductive health care. PPSO was co-recipient of Planned Parenthood Federation of America’s 2018 Excellence in Advocacy award, along with in- state partners Planned Parenthood Advocates of Oregon and Planned Parenthood of Columbia Willamette.

Join our dedicated and mission driven team as we work to serve more than 30,000 individuals a year with comprehensive reproductive healthcare, education, and advocacy.

Our Vision

We seek a world in which all children are wanted and cared for, all people have equal rights and dignity, sexuality is expressed with honesty, equality, and responsibility, and the decision to have children is private and voluntary.

Our Mission

To ensure the right of all individuals to manage their sexual and reproductive health, by providing health services, education, and advocacy.

General Summary

Under the direction of the Director of Human Resources, the Human Resources Generalist is responsible for facilitating all Human Resources (HR) functions at all business locations for Planned Parenthood Southwestern Oregon including; recruitment processes, employee relations, regulatory compliance, training and development. These functions include administration of lawful employment practices, resolution of benefits-related problems, representing the core values of the organization, and ensuring equitable and regionally competitive salary and benefits structures. This role also provides administrative support and oversight to the human resource function as needed, including record-keeping, file maintenance, and HRIS management.  

Essential Duties and Responsibilities

  • Posting job openings and advertisements.
  • Screening resumes and applications.
  • Conducting interviews and coordinating the hiring process.
  • Onboarding new employees and ensuring a smooth transition into PPSO.
  • Acting as a point of contact for employee concerns and resolving conflicts.
  • Implementing and maintaining PPSO policies and procedures.
  • Conducting investigations into employee complaints and issues.
  • Facilitating communication between employees and management.
  • Administering payroll and benefits programs.
  • Conducting salary surveys and benchmarking to ensure competitive compensation packages.
  • Assisting employees with employment and benefits-related questions and issues.
  • Assisting in the development and implementation of performance appraisal systems.
  • Coaching managers on effective performance management techniques.
  • Ensuring compliance with labor laws and regulations.
  • Maintaining employee records and documentation.
  • Preparing reports for regulatory agencies and audits.
  • Supporting HR initiatives and strategic planning efforts.
  • Analyzing HR metrics and data to inform decision-making.
  • Participating in HR projects and continuous improvement efforts.
  • Developing, auditing and maintaining HR systems and databases.
  • Originating, creating and generating HR reports and analytics.
  • Support the auditing and managing of relationships with HRIS, benefits and other HR product and solutions providers and contractors for the benefit of the organization.
  • Developing and implementing health and safety programs.
  • Ensuring workplace safety and compliance with regulations.
  • Conducting safety training and drills.
  • Acting as a partner and collaborator with the employee union and Labor Management Committee.
  • Serving as an organizational expert on the Collective Bargaining Agreement (CBA) and its implementation.
  • Advising management on labor relations strategies and practices.
  • Participating in labor-management meetings and ensuring productive dialogue.
  • Addressing and resolving labor disputes in collaboration with union representatives.
  • Ensuring compliance with CBA terms and conditions throughout PPSO.
  • Proactively consider risk elements associated with HR matters and develop strategies to mitigate them. Communicate with clarity the reasoning behind such mitigation efforts.
  • Ability to properly handle confidential and HR sensitive information.
  • Other duties essential to perform the role for the organization that may not have been pre-determined as such at the time of the creation of the Job Description.

Equity and Culture:

  • Engages in and supports efforts to create and maintain an affirming and culturally responsive work environment.
  • Takes the initiative to develop own awareness and knowledge of the principles and scope of diversity, equity, and inclusion.
  • Participate and engage in monthly required DEIB Learning Forums, and other PPSO DEIB initiatives.

Responsibilities to the organization:

  • Able to work with co-workers, supervisors, volunteers and other representatives within the organization and external customers by recognizing and valuing everyone’s contributions to our mission.
  • Exhibit flexibility and adapt proactively to change.
  • Demonstrate accountability and initiative with work assignments, organizational values, and work relationships.
  • Operate within the policies and procedures of Planned Parenthood of Southwestern Oregon.
  • Directs behavior to emphasize the achievement of organization goals and core values.
  • Actively support and participate in quarterly and other organizational meetings presenting the organization positively and supportively.
  • Support the mission and philosophy of Planned Parenthood.
  • Deliver services in a manner that provides objectivity and supports the entirety of services provided by Planned Parenthood of Southwestern Oregon.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education and/or Experience

Bachelor's degree and 4 years of experience inclusive of the skills listed below. An equivalent combination equaling 8 years is also to be evaluated.

Current HR Certification provided through a recognized certifying organization such as the Society for Human Resource Management or the Human Resource Certification Institute

Preferred experience includes:

Experience working in an HR department within an organization that has one or more unions representing the employee population

Knowledge

  • Personnel and Human Resources: Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
  • Administration and Management: Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Law and Government: Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Education and Training: Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
  • Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Psychology: Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.

Specific Job Skills

Foundational Skills

  • Active Learning Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Learning Strategies Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
  • Mathematics Using mathematics to solve problems.
  • Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.