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Human Resources Administrative Assistant

4 months ago

Niles, United States Modineer Company Full time
Job DescriptionJob Description

Job Title: Human Resources Administrative Assistant (Headquarters)

Reports to: Human Resources Manager

FLSA Status: Non-exempt

Schedule: Monday through Friday (8:00am to 4:00pm); overtime hours may be required to support business needs.


****Position will be short term for summer months. Could turn into long term depending on performance.****


This position plays a key role in supporting the Human Resources Department, by providing administrative support to the team in all functional areas, including but not limited to the department’s first point of contact for visitors, phone calls, maintaining attendance records, and handling other HR-related miscellaneous tasks. To be successful in this role, candidate must have a positive and professional demeanor, high attention to detail, strong multitasking skills, and the ability to adapt to a fast-paced working environment.

Primary duties and responsibilities:

  • Triaging incoming HR calls and transferring to correct point of contacts
  • Greeting visitors and making them feel welcome (Orientation Day, People Leader Training, etc.)
  • Setting up conference room, computers, new hire packets, prior to weekly Orientation meeting
  • Attend and assist with new hire meetings and onboarding process
  • Maintaining attendance records, doctor’s notes, and corresponding with staffing agencies & plant management
  • Maintaining the HR mailbox
  • Coordinating monthly celebration snacks for plant employees
  • Coordinating and maintaining Learning Management records
  • Assisting in basic data entry, as needed
  • Creating, deactivating, and distributing key cards for access into the plants and Plex
  • Assisting with special projects, as needed
  • Scanning employee documents
  • Reviewing invoices for accuracy of hours, pay, and attendance for accounting review
  • Prepare attendance reporting for Weekly HR Meetings
  • Performs all other duties as assigned

Education, prior work experience and specialized skills and knowledge:

  • High School Diploma, or GED required
  • Previous office experience is preferred
  • Punctuality and a strong attendance record required.
  • General knowledge in a manufacturing environment is a plus.
  • Must be proficient in Microsoft Office (Word, Excel, Outlook), ADP, and other time and attendance software
  • Must be able to effectively interact with employees from all aspects of the business (sales, manufacturing, corporate management, finance, etc.)
  • Must be honest and trustworthy
  • Must have high attention to detail
  • Must actively protect confidentiality of employee personnel and payroll records
  • Strong organizational skills - to keep organized, and remember to follow up with emails, tasks, etc.
  • Strong multitasking skills - ability to handle multiple tasks at a time and deliver results.
  • Must be able to work overtime as needed
  • Ability to work well both individually, and as a team

Physical environment/working conditions:

  • Works in an office environment. The individual types at a computer on regular basis as well as communicating via telephone with vendors, and Plant Management on an as needed basis.
  • May require local travel to various plants within 45-mile radius, less than 10% of the time.