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Administrative Office Specialist

2 months ago

Niles, Illinois, United States Greenwood Associates, Inc. Full time
Job Overview

The Office Coordinator at Greenwood Associates, Inc. plays a crucial role in ensuring the smooth operation of our office environment. Reporting directly to the Human Resources Director, this position encompasses a variety of administrative tasks and responsibilities aimed at enhancing office efficiency.

Key Responsibilities

Core Duties Include:

  • Managing daily office activities to ensure compliance with company standards and procedures.
  • Taking charge of the company’s online presence, particularly through WordPress, to support our marketing and communication strategies.
  • Providing assistance to clerical staff, especially in complex or sensitive tasks.
  • Overseeing the logistics of mail and package distribution, including postage management and shipment coordination.
  • Facilitating the organization of company events and activities.
  • Advising on the procurement of office supplies and equipment.
  • Welcoming clients and visitors, assessing their needs, and directing them appropriately.
  • Maintaining the cleanliness and organization of shared spaces such as break rooms and conference areas.
  • Supporting the onboarding and offboarding processes for new hires.
  • Managing inventory of office supplies, including kitchen essentials and marketing materials.
  • Performing additional duties as assigned.
Qualifications

Required Skills and Experience:

  • A high school diploma or equivalent is mandatory; an Associate's degree in office administration or a related field is preferred.
  • A minimum of three years of experience in administrative roles is essential.
  • Strong verbal and written communication skills, with the ability to collaborate effectively.
  • Exceptional organizational abilities and meticulous attention to detail.
  • Basic proficiency in web programming languages, particularly CSS and HTML.
  • Familiarity with the WordPress platform and its plugins.
  • Proficiency in Microsoft Office applications.
  • Excellent time management skills with a proven track record of meeting deadlines.
  • Basic knowledge of standard office equipment operation.
Physical Requirements

This role involves prolonged periods of sitting and using a computer, as well as regular standing and walking. The position requires good vision, hearing, and verbal communication skills, along with fine motor skills. Occasional lifting, carrying, and other physical activities may be necessary.

Responsibilities may extend beyond those listed, and the employee may be required to perform additional functions as needed. This document does not establish an employment contract, other than an 'at will' employment relationship. The company reserves the right to modify this job description or title at any time.