Administrative Office Specialist

2 weeks ago

Niles, Illinois, United States Greenwood Associates, Inc. Full time
Job Overview

The Office Coordinator at Greenwood Associates, Inc. plays a crucial role in ensuring the smooth operation of the office environment. Reporting directly to the Human Resources Director, this position encompasses a variety of administrative tasks and responsibilities aimed at enhancing office efficiency.

Key Responsibilities:

  • Manage daily office activities to ensure compliance with organizational policies and procedures.
  • Take charge of the company’s website management, utilizing WordPress to ensure it aligns with our marketing and communication objectives.
  • Support clerical staff with complex tasks that require advanced skills and sensitivity.
  • Oversee the logistics of mail and package deliveries, including postage management and shipment coordination.
  • Assist in planning and executing company events and activities.
  • Provide guidance on the procurement of office supplies and equipment.
  • Welcome clients and visitors, determining their needs and directing them appropriately.
  • Maintain the cleanliness and organization of shared spaces such as break rooms and conference areas.
  • Facilitate onboarding and offboarding processes for new hires, including workspace setup and equipment return.
  • Keep track of office supply inventory, including kitchen essentials and marketing materials.
  • Perform additional duties as assigned to support overall office operations.

Qualifications:

  • High school diploma or equivalent is required; an Associate's degree in office administration or a related field is preferred.
  • A minimum of three years of experience in administrative and clerical roles is required.
  • Strong verbal and written communication skills, with the ability to collaborate effectively.
  • Exceptional organizational skills and attention to detail.
  • Basic understanding of web programming languages, particularly CSS and HTML.
  • Proficiency in using the WordPress platform and its plugins.
  • Competence in Microsoft Office applications.
  • Excellent time management abilities with a proven track record of meeting deadlines.
  • Basic knowledge of standard office equipment operation.

Physical Requirements:

This role involves prolonged periods of sitting and using a computer, as well as regular standing and walking. It requires good vision, hearing, and fine motor skills, along with occasional lifting and other physical activities.

This job description is intended to provide a general overview of the position and is not exhaustive. Responsibilities may evolve as needed, and the company reserves the right to modify this description at any time.

  • Administrative Office Specialist

    2 weeks ago

    Niles, Illinois, United States Greenwood Associates, Inc. Full time

    Job OverviewThe Office Coordinator at Greenwood Associates, Inc. plays a crucial role in ensuring the smooth operation of our office environment. Reporting directly to the Human Resources Director, this position encompasses a variety of administrative tasks and responsibilities aimed at enhancing office efficiency.Key ResponsibilitiesPrimary Duties...

  • Administrative Office Specialist

    2 weeks ago

    Niles, Illinois, United States Greenwood Associates, Inc. Full time

    Job OverviewThe Office Coordinator at Greenwood Associates, Inc. plays a crucial role in ensuring the smooth operation of our office environment. Reporting directly to the Human Resources Director, this position encompasses a variety of administrative tasks and responsibilities aimed at enhancing office efficiency.Key ResponsibilitiesCore Duties...

  • Human Resources Coordinator

    4 days ago

    Niles, Illinois, United States Shure Full time

    About the RoleWe are seeking a highly organized and detail-oriented Human Resources Coordinator to support our recruiting and onboarding functions, as well as general HR support. As a key member of our HR team, you will be responsible for performing a variety of administrative duties, including:Organizing weekly New Hire Orientations, including gathering...

  • Project Management Specialist

    3 days ago

    Niles, Illinois, United States Johnson and Quin, Inc Full time

    Job SummaryJohnson and Quin, Inc is seeking a highly skilled Project Management Specialist to join our team. As a key member of our operations team, you will be responsible for managing multiple projects simultaneously, ensuring timely completion, and maintaining high-quality standards.Key ResponsibilitiesManage multiple projects from start to finish,...

  • Financial Relationship Specialist

    2 weeks ago

    Niles, Illinois, United States Fifth Third Full time

    POSITION SUMMARY:The Financial Relationship Specialist role is designed to deliver an outstanding customer experience by fostering and nurturing enduring connections with both existing and potential clients.By assisting clients in comprehending and addressing their financial objectives, the specialist will offer tailored solutions that cater to the client's...

  • Nurse Coordinator

    2 days ago

    Niles, Illinois, United States Healix Full time

    About the RoleWe are seeking a highly skilled and experienced Nurse Coordinator to join our team at Healix, a leading provider of physician office-based infusion services. As a Nurse Coordinator, you will play a critical role in coordinating and administering patient care services in our Infectious Disease Office Infusion Centers.Key...

  • HR Specialist

    2 weeks ago

    Niles, Illinois, United States Nature's Grace and Wellness, LLC Full time

    Position OverviewThis role is classified as a remote opportunity; however, the selected candidate must reside in the Chicago area. Nature's Grace and Wellness, LLC is seeking a dedicated HR Specialist to enhance our human resources functions. This individual will play a vital role in upholding company policies and practices while working from the Chicago...

  • HR Specialist

    2 weeks ago

    Niles, Illinois, United States Nature's Grace and Wellness, LLC Full time

    Position OverviewThis role is classified as a remote opportunity; however, the candidate must reside in the Chicago area. Nature's Grace and Wellness, LLC is seeking a dedicated HR Specialist to enhance our human resources functions. This individual will operate from the Chicago vicinity and will play a crucial role in upholding company policies and...

  • HR Operations Specialist

    2 weeks ago

    Niles, Illinois, United States Nature's Grace and Wellness, LLC Full time

    Position OverviewThis role is designated as a Remote position, with the expectation that the employee will be based in the Chicago area.Company BackgroundNature's Grace and Wellness is seeking a dedicated HR Operations Specialist to enhance our human resources functions. This individual will play a crucial role in ensuring the effective implementation of...

  • Mechanical Assembly Specialist II

    2 weeks ago

    Niles, Illinois, United States Woodward HRTMPC Full time

    Join Our Team at Woodward HRT/MPC At Woodward, we prioritize the well-being of our members and consistently evaluate our Total Reward package to ensure it remains competitive within our industry. Compensation: The salary for this position will be based on the candidate's educational background, professional experience, skill set, and overall qualifications,...

  • Human Resources Coordinator

    1 week ago

    Niles, Illinois, United States Shure Full time

    Human Resources Coordinator Job DescriptionShure is seeking a highly organized and detail-oriented Human Resources Coordinator to provide administrative support to our HR and recruitment teams. As a key member of our team, you will be responsible for ensuring a seamless candidate experience and providing top-notch support to our associates.Key...

  • Credit and Accounts Receivable Manager

    1 week ago

    Niles, Illinois, United States Ascendo Resources Full time

    Job Summary:The Credit and Accounts Receivable Manager will be responsible for overseeing the credit approval process, managing the collections of outstanding accounts receivable from our clients, and ensuring the company's credit policies are followed.This role requires a strategic thinker who can balance maintaining positive customer relationships with...

  • Nurse Coordinator

    16 hours ago

    Niles, Illinois, United States Healix Infusion Therapy, LLC Full time

    About the RoleWe are seeking a highly skilled and experienced Nurse Coordinator to join our team at Healix Infusion Therapy, LLC. As a key member of our clinical services team, you will play a critical role in coordinating and administering patient care services at our Infectious Disease Office Infusion Centers.Key ResponsibilitiesCoordinate new patient...

  • PET Imaging Technologist

    3 days ago

    Niles, Illinois, United States Illinois Cancer Specialists Full time

    Job Title: PET TechnologistAt Illinois Cancer Specialists, we are seeking a highly skilled and experienced PET Technologist to join our team.Key Responsibilities:Perform PET scan procedures, including the injection of radiopharmaceuticals, setup of protocols, reconstruction, and development of images.Coordinate the image on report function and archive...

  • Patient Care Coordinator

    16 hours ago

    Niles, Illinois, United States EssilorLuxottica Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Patient Care Coordinator to join our team at EssilorLuxottica. As a Patient Care Coordinator, you will play a critical role in ensuring the smooth operation of our practice by coordinating the daily administration of doctors, visitors, and patients.Key Responsibilities:Coordinate patient...

  • Facilities Maintenance Specialist

    7 days ago

    Niles, Illinois, United States Greenwood Associates Full time

    About the RoleGreenwood Associates is seeking a skilled Maintenance Technician to join our team. As a key member of our facilities team, you will play a critical role in ensuring the smooth operation of our facilities and equipment.Key ResponsibilitiesPerform routine maintenance tasks to prevent equipment failures and ensure optimal performance.Conduct...

  • Assembly and Testing Specialist

    7 days ago

    Niles, Illinois, United States Woodward Full time

    About the RoleWoodward is seeking a skilled Mechanical Assembler to join our team. As a Mechanical Assembler, you will be responsible for assembling, installing, aligning, adjusting, and fitting sub-assemblies and parts or auxiliary equipment using appropriate tools and equipment.Key ResponsibilitiesAssemble and/or perform preset calibration/final...

  • Client Relations Specialist

    2 weeks ago

    Niles, Illinois, United States Greenwood Associates, Inc. Full time

    Job OverviewGreenwood Associates, Inc. is seeking a dedicated Customer Service Coordinator to support our customer service operations. This role involves managing customer orders and ensuring exceptional service delivery.Key Responsibilities:Efficiently process incoming orders, modifications, or cancellations while utilizing our ERP order entry system.Handle...

  • Client Relations Specialist

    2 weeks ago

    Niles, Illinois, United States Greenwood Associates, Inc. Full time

    Job OverviewThe Customer Service Coordinator at Greenwood Associates, Inc. plays a vital role in ensuring customer satisfaction by efficiently managing customer orders and inquiries. This position reports directly to the Customer Service Manager and is integral to maintaining high standards of service.Key Responsibilities:Accurately process incoming orders,...

  • Government Accounting Specialist II

    1 week ago

    Niles, Illinois, United States Woodward Full time

    Woodward's Commitment to Diversity, Inclusion, and BelongingAt Woodward, we believe that every individual, regardless of their background, appearance, or identity, deserves the chance to achieve their fullest potential.We are committed to fostering an environment that embraces diversity and inclusivity, recognizing that this journey will have its challenges....