Administrative Intern Associate

4 weeks ago

Lanham, United States Vantage Systems Full time
Job DescriptionJob Description

Location: Lanham, MD at Vantage Systems, Inc. - Corporate Office

Position type: Part Time Temporary


JOB DESCRIPTION:

Vantage is seeking a self-motivated, entry-level, part-time Administrative Assistant/Intern that will be responsible for digitizing our business record archive. This is a temporary effort, with an estimated completion time of 6 months. The primary focus of the position will be scanning a large number of business records into a digital format, verifying the quality of the scanned document, and effectively placing the digital files into our configuration management system. These records will be used to support future audits and reports. The successful candidate must demonstrate the ability to follow directions, focus on the task at hand, and exhibit a high level of attention to detail and accuracy to ensure the quality and integrity of the documents.

The Administrative Assistant reports to the Chief Human Resources & Administration Officer. Due to the nature of the work, this position requires physical presence on-site in our corporate office; therefore, remote work is not an option.

RESPONSIBILITIES:

  • Scanning documents and performing a quality inspection of each page
  • Support the company’s efforts to develop a digital archive of our business records
  • Perform other clerical receptionist duties such as filing, photocopying, and transcribing

REQUIREMENTS:

  • Excellent communication skills, both written and verbal
  • Excellent attendance
  • Ability to work extended hours to support business initiatives when needed
  • Professional appearance and business attire
  • Physical on-site presence required, no remote work

RELEVANT EXPERIENCE:

  • 1+ years of experience working in an administrative support field a plus
  • Experience in MS Office Suite in a Windows environment a must

EDUCATION/CERTIFICATION:

  • High school degree
  • Additional certification in Office Management is a plus

ABOUT US: Vantage Systems is a Small Disadvantaged Business (SDB) that was founded in 1992 to provide aerospace software engineering services and has evolved and grown into a dynamic, multidisciplined engineering and IT company offering solutions and products throughout the engineering and software development life cycles. Over the years, our operating philosophy has been singularly focused on Customer Service and Customer Success. We consistently meet schedule and budget targets without fail and have the project management tools and financial management skills to successfully oversee a program from start to finish.

EOE STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status or any other characteristic protected by law.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION: The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


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