Procurement Intern

3 weeks ago

Lanham, United States Science Systems & Applications Full time $18 - $20
Job DescriptionJob Description

SSAI seeks an intern to help provide support to the procurement team. This is a great opportunity to transition into an entry-level procurement role. The position is located at SSAI Headquarters in Lanham, Maryland. The responsibilities include:

    • Subcontract Administration:

      • Assist in the drafting, reviewing, and administration of subcontract agreements.
      • Ensure compliance with company policies, legal requirements, and industry standards.

    • Vendor Coordination:

      • Communicate with subcontractors to ensure they understand the terms and conditions of the contract.
      • Monitor subcontractor performance and ensure that deliverables are met according to the agreed-upon schedule.

    • Documentation and Record-Keeping:

      • Maintain accurate records of all subcontract agreements, amendments, and related documents.
      • Track key milestones, deadlines, and financial data associated with subcontracts.

    • Support Contract Negotiations:

      • Assist senior analysts or managers in negotiations with subcontractors, including pricing, terms, and conditions.
      • Prepare reports and summaries to aid in decision-making during negotiations.

    • Risk Management:

      • Identify potential risks associated with subcontractors and propose mitigation strategies.
      • Ensure that subcontractors comply with all required regulations, such as safety, quality, and financial standards.

    • Financial Analysis:

      • Monitor and analyze subcontractor costs, ensuring that budgets are adhered to.
      • Assist in the preparation of financial reports related to subcontracts.

    • Compliance and Auditing:

      • Ensure that all subcontracting activities comply with company policies, as well as federal, state, and local laws.
      • Participate in internal and external audits of subcontractor performance and compliance.

    • Stakeholder Communication:

      • Liaise between subcontractors and various departments within the organization, such as procurement, legal, and finance.
      • Provide regular updates on subcontract status to management.
Required Qualifications:

  • Associate's or Bachelor's degree in business, accounting, finance or related field

  • Strong analytical and problem-solving abilities to interpret financial data and identify trends or discrepancies.

  • Meticulous attention to detail to ensure accuracy in financial records and reports.

  • Effective verbal and written communication skills to interact professionally with team members and external stakeholders.

  • Ability to work collaboratively in a team environment, supporting colleagues and contributing to shared goals.

  • Excellent time management skills to prioritize tasks effectively and meet deadlines in a fast-paced environment.

  • Basic proficiency in Excel, including the ability to create and manipulate spreadsheets, use formulas, and perform data analysis.

  • Commitment to maintaining confidentiality and adhering to ethical standards in handling financial information.

EOE, including disability/vets

Physical Requirements: While performing the duties of this job, the employee is regularly required to stand, walk, and use hands to touch, handle or feel objects, tools or controls. The employee frequently is required to talk and hear and occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.


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