![Cousins Employees LLC](https://media.trabajo.org/img/noimg.jpg)
Administrative Manager
2 months ago
About Us:
Cousins Properties is a fully integrated, self-administered, and self-managed real estate investment trust (REIT). The Company, based in Atlanta, GA, and acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets. Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets. The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments. For more information, please visit www.cousins.com.
Job Summary:
The Administrative Manager is a front-line position that assists building tenants, contractors, managers, and visitors daily and requires customer service and organizational skills. This role oversees the day-to-day operation of the property management office including Yardi data entry and administrative oversight for the assigned properties. This role requires competency and confidence in interactions will all levels of employees both internally and externally. This position is responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects with minimal supervision along with a high level of attention to detail. Strong customer service skills, excellent typing skills, and strong organizational skills are required. This role requires familiarity with office leases and the ability to extract necessary information.
Description of Responsibilities:
This position is on-site in Tempe, AZ.
Accounting and Reporting:
- Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices).
Administrative Duties:
- Responsible for all aspects of the day-to-day operation of the Property Management Office including phone coverage and workload distribution for other administrative personnel.
- Assists other administrative staff in phone coverage for the management office and maintenance/security department. Ensures phones are answered in a friendly, professional manner; taking messages or forwarding calls as necessary but answering requests directly whenever possible.
- Assists with vendor service contract bids, contract preparation, and administration as needed.
- Maintains equipment inventory tracking and reporting.
- Maintain property management calendar.
- Maintain customer and administrative filing system and ensure all documents are properly and promptly filed.
- Coordinates with security to provide building access for contractors and vendors.
- Assists in the preparation of all CuzWay supplements and ensures deadlines are met.
- Offer IT assistance for building staff when there are software or equipment issues.
- Ordering Kitchen, Office, and Engineering supplies as needed.
- Creates all mail merge letters, escalation letters, elevator entrapment letters, etc.
- Maintains Disaster Preparedness Manual.
- Maintains all policies and procedures manuals for Ownership.
- Assists with parking and leasing issues when customers have questions.
- Schedules & coordinates customer evacuation warden training & evacuation drill.
- Assists Manage & schedule all special events & filming projects in the building.
- Update & maintain building website(s).
- Assists in coordinating all tenant security access cards for the building, garage, and fitness center.
- Maintains contractor/vendor list.
- Retrieve, open, date-stamp, and distribute all incoming mail.
- Coordinate and assist with leasing tours.
Insurance:
- Oversee the maintenance of insurance files for coverage required by customers, tenants, and vendors.
- Responsible for overseeing the preparation of notification letters to customers and vendors thirty days after the expiration of the insurance certificate.
Customer Relations:
- Develop and maintain positive customer relations by creating and sustaining goodwill and by providing consistently responsive quality service.
- Schedules and coordinates all new customer orientations.
- Coordinates customer participation in the recycling program.
- Schedules all customer events & customer giveaways.
- Coordinate and assist with tenant move-ins, move-outs, and lease summaries.
- Coordinate production of tenant signs, keys, and directory information.
- Prepare and maintain tenant contact list.
The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.
Required or Preferred Knowledge, Skills, and Abilities:
- A high school diploma and a valid driver’s license are required; Bachelor’s degree in Business Administration is preferred.
- A minimum of 2 years administrative/office manager experience is required.
- Commercial Real Estate experience is preferred.
- Proficient use of Microsoft Office 365 computer application programs is required.
- To perform this job successfully, the incumbent must work well with others and interact positively with customers.
- The incumbent must possess excellent communication skills; must be detail-oriented and well-organized; and must have the ability to manage time and multiple projects efficiently and achieve the required results.
- Must possess a professional demeanor and confidentially handle issues.
- Must be able to work well in a team environment.
- Proven writing and verbal communication skills. Strong grammatical and practical use of the English language.
- The incumbent must be able to define problems, collect data, establish facts, and draw valid conclusions.
- Physical Demands may vary. The individual is occasionally required to sit, stoop, kneel, and crouch. The individual may need to lift up to 20 pounds.
- Responsiveness – Need to perform responsibilities with an acute sense of urgency to meet the needs of others; respond to solve problems; willing to accept a variety of tasks associated with this position and be flexible.
- Integrity - Demonstrate sound business ethics; consistently comply with organizational values; protect confidential information.
- Customer Service – Demonstrate optimum customer service delivery while performing all job functions.
- Communication - Able to clearly express ideas; present verbal information in a straightforward manner; ask questions to open channels of communication; listen to understand the perspective of others.
- Punctuality – Front desk hours for the office are 8:00 am-5:00 pm Monday through Friday and must be strictly adhered to due to the nature of this role.
Cousins is an equal opportunity employer where employment decisions are based on merit, qualifications, and aptitude. The Company does not discriminate in employment opportunities or employment practices on the basis of race, color, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin or ancestry, physical or mental disability, veteran status, age, genetic information, or any other class or characteristic protected by federal, state, or local law.
-
Financial Operations and Administration Manager
2 weeks ago
Tempe, United States Safety Services Company Full timeJob DescriptionJob DescriptionPosition: Financial Operations and Administration ManagerStatus: Full-TimeFLSA Code: Exempt About Us:Safety Services Company is North America’s leading provider of contractor compliance-managed services, safety training, and materials. In our 20 years in business, we have been named to the Inc. 5000 list of fastest-growing...
-
Product Manager
2 months ago
Tempe, United States Empower Partnerships Full timeNammo Defense Systems Inc., a defense contractor, manufactures and supports shoulder-fired systems; energetic material solutions such as aircraft emergency escape systems, actuation devices, rocket motors, warheads, medium & large caliber ammunitions, mortar ammunition; and composite solutions including carbon fiber tubes and composite aero-structures. We...
-
Office Administrator
1 week ago
Tempe, United States Conserva Irrigation Full timeCome join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding...
-
Office Administrator
3 months ago
Tempe, United States Conserva Irrigation Full timeCome join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding...
-
Administrative Support Specialist
8 hours ago
Tempe, Arizona, United States Creative Environments Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Creative Environments. As an Administrative Support Specialist, you will provide administrative support to our General Office, Field Supervisors, and General Manager.Key ResponsibilitiesAdministrative Support: Provide administrative support...
-
Administrative Support Specialist
1 week ago
Tempe, Arizona, United States BCForward Full timeJob OverviewPosition: Administrative Support SpecialistDuration: 6+ Months (Potential for extension and temp to perm, depending on volume)Shift: 8 AM to 5 PMLocation: Tempe, AZRole SummaryThe Administrative Support Specialist is responsible for managing incoming and outgoing correspondence, including mail and packages, while executing various administrative...
-
IT Support Administrator
2 weeks ago
Tempe, United States Hunter Hamilton Full timeIT Support Administrator Location: Tempe, ArizonaPayrate: $35.00 per hour 3 month role DescriptionThe IT Support Administrator role is to provide a point of contact for users to receive support within the organization’s manufacturing operations. This includes troubleshooting, installing, diagnosing, repairing, maintaining, and upgrading systems in a 24/7...
-
IT Support Administrator
2 weeks ago
Tempe, United States Hunter Hamilton Full timeIT Support Administrator Location: Tempe, ArizonaPayrate: $35.00 per hour 3 month role DescriptionThe IT Support Administrator role is to provide a point of contact for users to receive support within the organization’s manufacturing operations. This includes troubleshooting, installing, diagnosing, repairing, maintaining, and upgrading systems in a 24/7...
-
Administrative Assistant
4 weeks ago
Tempe, United States GT Medical Technologies, Inc. Full timeJob DescriptionJob DescriptionDescription:GammaTile®The journey for a patient with a brain tumor is deeply emotional. Newly diagnosed patients often arrive at the emergency department due to changes in vision, balance, or cognitive function. Their world is quickly turned upside down as they race towards surgery. Unfortunately, many patients (~50% for...
-
Administrative assistant
1 month ago
Tempe, United States Russell Tobin & Associates Full timeWhat are we looking for in our Administrative assistant? Russell Tobin's client, a multinational technology company is seeking an Administrative assistant in Tempe, AZ Apply Now! Employment Type: Contract/Hybrid Location: Tempe, AZ Pay rate: $18-$22/hr, DOE Responsibilities Performs a variety of administrative functions such as...
-
Administrative Assistant
7 days ago
Tempe, United States Russell Tobin Full timeWhat are we looking for in our Administrative Assistant? Russell Tobin's client, leading global tech company is hiring for a Administrative Assistant in Tempe, AZ Apply Now! Employment Type: Contract/ Onsite Duration: 5+ Months with possibility of extension Pay Range: $20/hr - $23/hr Shift: 7am - 4pm or 8am – 5pm...
-
Administrative Assistant
3 days ago
Tempe, United States Russell Tobin Full timeWhat are we looking for in our Administrative Assistant? Russell Tobin's client, leading global tech company is hiring for a Administrative Assistant in Tempe, AZ Apply Now! Employment Type: Contract/ OnsiteDuration: 5+ Months with possibility of extension Pay Range: $20/hr - $23/hr Shift: 7am - 4pm or 8am 5pm (Hybrid) Responsibilities: Performs a variety...
-
Administrative Coordinator
1 week ago
Tempe, Arizona, United States Hazen and Sawyer Full timeJob OverviewBecome a vital part of our Hazen team, dedicated to enhancing client experiences through exceptional service in water-related solutions and innovative technical support. Hazen is a dynamic, employee-owned organization that fosters a collaborative environment with minimal red tape, allowing our team members to excel.We are looking for a proactive...
-
Front Desk Administrator
3 weeks ago
Tempe, United States CS311033 Full timeJob DescriptionJob DescriptionDescription:About Tacheny Exteriors:Tacheny Exteriors is a leading provider of exterior home improvement solutions, specializing in roofing, siding, windows, and doors. With a commitment to excellence and customer satisfaction, we strive to deliver superior service and quality craftsmanship to every project we undertake.Job...
-
Administrative Assistant
2 weeks ago
Tempe, United States Russell Tobin & Associates Full timeWhat are we looking for in our Administrative Assistant? Russell Tobin's client, leading global tech company is hiring for a Administrative Assistant in Tempe, AZ Apply Now! Employment Type: Contract/ Onsite Duration: 5+ Months with possibility of extensionPay Range: $20/hr - $23/hrShift: 7am - 4pm or 8am – 5pm...
-
Administrative Support Specialist
1 week ago
Tempe, Arizona, United States KODIAK Construction Recruiting & Staffing Full timeWe are looking for a dedicated and reliable Administrative Support Specialist to become a part of our team. This entry-level role is perfect for individuals aiming to kickstart their career in office management and support services.Position Overview: The Administrative Support Specialist plays a crucial role in facilitating the efficient operation of daily...
-
Database Administrator
3 weeks ago
Tempe, Arizona, United States teamworkonline Full timePosition: Database Administrator (DBA) – Full Time/ExemptDepartment: Information TechnologyReports to: Vice President, Information TechnologyLocation: Arizona Cardinals (Tempe, AZ)Format: In-personNote: Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. Cardinals...
-
Administrative Support Specialist
1 week ago
Tempe, Arizona, United States Solugenix Corp Full timePosition Title: Administrative Support SpecialistLocation: Tempe, AZ (Onsite)Contract Duration: 4-month contract (possibility of extension)Job Overview:Solugenix Corp is collaborating with a prominent financial services organization to find a dedicated Administrative Support Specialist. This role is based in Tempe, AZ and is designed for individuals who...
-
Logistics Administrative Coordinator
3 days ago
Tempe, Arizona, United States RTA US Full timeJob OverviewRTA US is currently looking for a Logistics Administrative Coordinator to join our team. This role involves supporting various administrative functions related to shipping and logistics.Compensation: $20 to $23.63 per hourPosition Type: ContractKey Responsibilities:Manage a range of administrative tasks associated with shipping operations....
-
Administrative assistant
1 month ago
Tempe, United States RTA US Full timeJob DescriptionJob DescriptionRussell Tobin's client, a multinational technology company is seeking an Administrative assistant in Tempe, AZApply Now!Employment Type: Contract/HybridLocation: Tempe, AZPay rate: $18-$22/hr, DOEResponsibilitiesPerforms a variety of administrative functions such as schedules appointments, gives information to callers, and...