Project Coordinator

2 months ago

Pittsburgh, United States Acclaim Recruiters Full time
Job DescriptionJob Description

REPORTING TO:

Project Support Manager

SUMMARY OF FUNCTIONS:

As a Project Coordinator 3, you will play a crucial role in supporting multiple/complex

projects simultaneously, from initiation to completion while training, utilizing, and mentoring

junior project coordinators and assistants.

PRIMARY FUNCTIONS:

Roles & Responsibilities:

1. Project Coordination/Administrative Support:

Confidently coordinate and oversee the execution of all the coordination of project

activities, including submitting RFIs, submittals, and various correspondence from

the initiation to completion of multiple projects simultaneously

Provide general administrative support to team including data entry, filing, and

record-keeping.

Prepare reports and updates for project managers/stakeholders

Coordinate with subcontractors, suppliers, and other project stakeholders

Mentor and guide junior project coordinators/assistants

2. Time Entry:

Entry/approval of Time for assigned projects/personnel.

3. New Hire Paperwork:

File and submission of new hire paperwork

4. OCIP Paperwork:

Coordinating and completing OCIP Paperwork

5. Document Management:

Organize and maintain project documentation, including contracts, drawings,

permits, correspondence, and photos.

Ensure all project documentation is accurately filed and easily accessible to team

members.

6. Communication Support:

Facilitate communication between project team members

Schedule meetings, prepare agendas, and take meeting minutes as required.

Assist in drafting correspondence, reports, and presentations related to project

progress.

7. Quality Assurance:

Support quality control processes by ensuring documentation and filing of required

items are completed accurately.

Page 2

Assist in conducting inspections and audits of documentation in project files to verify

work quality and adherence to safety regulations are up to par for close-out

submissions

QUALIFICATIONS, KNOWLEDGE, SKILLS, COMPETENCIES AND ABILITIES:

High school diploma or equivalent; additional education or training in project

management or electrical engineering is a plus.

Previous experience in a similar role within the electrical contracting or construction

industry preferred.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project

management software.

Strong organizational skills with keen attention to detail.

Excellent written and verbal communication skills.

Strong analytical and problem-solving skills

Ability to work effectively in a fast-paced environment and prioritize tasks.

Advanced in project management tools and software

5+ years of proven experience in project coordination within electrical contracting or

similar industry

Knowledge of electrical systems, terminology, and construction processes

CORE ACCOUNTABILITIES:

30% - Assisting Project Managers.

10% - Completing Time Entry

20% - Document Management

10% - Various data entry tasks

30% - Mentoring

PHYSICAL DEMANDS:

Ability to sit for long periods of time

Must be able to stand, bend, lift and move intermittently

Ability to withstand extended exposure to a computer monitor, which may at

times be straining on the eyes

Ability to carry up to 20 pounds

Reasonable accommodations may be made to enable individuals to perform

the physical demands

TRAVEL DEMANDS:

This position is a Hybrid position with travel to the local office as needed for training and

meeting purposes.

COMPARABLE POSITIONS:

Project Coordinator 3

This job description is intended to convey information essential to understanding the scope o


  • Project Coordinator

    6 days ago

    Pittsburgh, Pennsylvania, United States PeopleShare Full time

    Now seeking a Project Coordinator at PeopleShare This is a direct hire opportunity offering comprehensive benefits and potential for professional development.Position Details for Project Coordinator:Schedule: Monday-Thursday 9:00AM-5:30PM, Friday 9:00AM – 3:00PMCompensation: $85,000+ based on experienceNo Weekend WorkResponsibilities for Project...

  • Project Coordinator

    4 weeks ago

    Pittsburgh, United States Service Coordination Unlimited Inc Full time

    Job DescriptionJob DescriptionSalary: $21.00-$26.00/hourThis position requires travel in Allegheny county and surrounding areas.Sign On Bonus available Join Our Team as a Project Coordinator! Are you passionate about making a difference in people’s lives? Do you have a knack for coordinating resources and ensuring positive outcomes? If so, we have the...

  • Project Coordinator

    1 week ago

    Pittsburgh, United States Service Coordination Unlimited Inc Full time

    Job DescriptionJob DescriptionSalary: $20.00-$26.00/hourThis position requires travel in Allegheny county and surrounding areas.Sign On Bonus availableJoin Our Team as a Project Coordinator!Are you passionate about making a difference in people’s lives? Do you have a knack for coordinating resources and ensuring positive outcomes? If so, we have the...

  • Construction Project Coordinator

    6 days ago

    Pittsburgh, Pennsylvania, United States Thomas & Williamson Full time

    Job OverviewConstruction Project CoordinatorThomas & Williamson is a program management firm based in Pittsburgh, specializing in representing governmental bodies involved in the planning, design, and execution of large-scale construction initiatives across the Eastern United States.We are currently in search of a qualified individual to join our...

  • IT Project Coordinator

    6 days ago

    Pittsburgh, Pennsylvania, United States eNGINE Full time

    eNGINE is seeking a fully remote IT Project Coordinator to support our clients in the healthcare services sector. Our firm specializes in building technical teams and fostering career growth through engaging projects and professional development opportunities. The selected candidate will oversee the planning, resource management, and execution of IT...

  • Project Coordination Specialist

    17 hours ago

    Pittsburgh, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a Project Coordination Specialist to join our team. This role offers a pathway for career advancement and stability within the organization.Position Details for Project Coordination Specialist:Schedule: Monday-Thursday 9:00AM-5:30PM, Friday 9:00AM – 3:00PMCompensation: $85,000+/year, commensurate with experienceNo Weekend...

  • Engineering Project Coordinator

    6 days ago

    Pittsburgh, Pennsylvania, United States Sargent Electric Full time

    Company Overview:Sargent Electric Company is recognized as one of the Top Fastest Growing Companies and has received accolades for its commitment to safety from Specialty Trades Insurance Company. Established in 1907, we have grown to become one of the largest electrical contracting firms in the region, delivering a wide range of services to our...

  • Project Coordinator

    14 hours ago

    Pittsburgh, Pennsylvania, United States Franjo Restoration Full time

    Job OverviewFranjo Restoration, a leader in the Restoration Services sector, is looking for a PROJECT ASSISTANT to join our Operations and Management teams. This role is essential in supporting the Project Manager with the oversight of project documentation, coordination of activities, and various tasks related to project execution and operational needs. The...

  • Construction Project Coordinator

    6 days ago

    Pittsburgh, Pennsylvania, United States W.G. Tomko, Inc. Full time

    Reports to: VP (TRI-STATE OPERATIONS)Department: Project ManagementFLSA Status: ExemptPosition Overview:The role involves planning, directing, and coordinating activities of designated construction initiatives to ensure objectives are met within established timelines. Ensures that all work is executed according to specifications and plans.Key...

  • Project Coordination Specialist

    13 hours ago

    Pittsburgh, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a Project Coordination Specialist in Pittsburgh, PA. This role offers opportunities for professional development and internal advancement.Position Details for Project Coordination Specialist:Schedule: Monday-Thursday 9:00AM-5:30PM, Friday 9:00AM – 3:00PMCompensation: $85,000+/year based on experienceNo Weekend WorkKey...

  • Project Coordination Specialist

    6 days ago

    Pittsburgh, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a Project Coordination Specialist in Pittsburgh, PA. This role offers a pathway for career advancement and stability within the organization.Position Details for Project Coordination Specialist:Schedule: Monday-Thursday 9:00AM-5:30PM, Friday 9:00AM – 3:00PMCompensation: $85,000+/year based on experienceNo Weekend WorkRole...

  • Project Coordination Specialist

    19 hours ago

    Pittsburgh, Pennsylvania, United States PeopleShare Full time

    PeopleShare is seeking a Project Coordination Specialist to join our team. This role offers a chance for professional development and career advancement.If you think you meet the qualifications, we encourage you to reach out for further discussion.Position Details for Project Coordination Specialist:Schedule: Monday-Thursday 9:00AM-5:30PM, Friday 9:00AM –...

  • Project Coordination Specialist

    6 days ago

    Pittsburgh, Pennsylvania, United States MRINetwork Jobs Full time

    Project Coordination Specialist Job OpeningWe are collaborating with a reputable construction firm currently in search of a Project Coordination Specialist.Key Responsibilities:Possess a minimum of two years of experience in the construction industry, specifically with a commercial contracting firm.Demonstrate strong organizational skills and the ability to...

  • Project Coordination Specialist

    6 days ago

    Pittsburgh, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a Project Coordination Specialist in Pittsburgh, PA. This role offers opportunities for professional development and career advancement.If you believe you are a suitable candidate, please apply or reach out for immediate consideration.Position Details for Project Coordination Specialist:Schedule: Monday-Thursday...

  • Construction Project Coordinator

    6 days ago

    Pittsburgh, Pennsylvania, United States W.G. Tomko, Inc. Full time

    Reports to: VP (TRI-STATE OPERATIONS)Department: Project ManagementFLSA Status: ExemptPosition Overview:The role involves planning, directing, and coordinating activities of assigned construction projects to ensure objectives are met within designated timelines. Ensures that all work is executed according to specifications and plans.Key Responsibilities:...

  • Project Coordination Specialist

    6 days ago

    Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full time

    Role OverviewThe Project Coordination Specialist plays a vital role in facilitating project planning and execution support for various engagement and outreach initiatives.Key ResponsibilitiesAssist in the comprehensive planning and implementation of outreach activities.Coordinate logistics for events such as guest lectures, workshops, and seminars.Support...

  • Construction Project Coordinator

    12 hours ago

    Pittsburgh, Pennsylvania, United States MRINetwork Jobs Full time

    Exciting Career OpportunityWe are collaborating with a prestigious construction firm in search of a Construction Project Coordinator for a significant position. This is an excellent opportunity to become part of a leading organization within the construction sector.Key Qualifications:Bachelor's degree in engineering or construction management is preferred.A...

  • Project Coordination Specialist

    6 days ago

    Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full time

    The Technology for Effective and Efficient Learning (TEEL) Lab at Carnegie Mellon University is at the cutting edge of research in learning science, focusing on the design and development of innovative educational technologies. The lab curates curricula in emerging fields to enhance workforce training and creates interactive learning platforms that foster...

  • Outside Plant Project Coordinator

    6 days ago

    Pittsburgh, Pennsylvania, United States SRI Telecom Full time

    Outside Plant Project CoordinatorCompany Overview:SRI Telecom is a prominent entity in the telecommunications sector, focusing on network development and integration for leading service providers. We offer exceptional avenues for both professional advancement and personal development.Benefits:W-2 employment statusComprehensive benefits packageIncludes Paid...

  • Outside Plant Project Coordinator

    6 days ago

    Pittsburgh, Pennsylvania, United States SRI Telecom Full time

    Outside Plant Project CoordinatorLocation: Pittsburgh, PASalary: $31.61-$36.49/hr.Company Overview:SRI Telecom is a leader in the rapidly evolving telecommunications sector, dedicated to assisting organizations in the development, integration, and staffing of advanced network solutions. We take pride in collaborating exclusively with the largest service...