Construction Project Coordinator
2 weeks ago
Reports to:
VP (TRI-STATE OPERATIONS)
Department:
Project Management
FLSA Status:
Exempt
Position Overview:
The role involves planning, directing, and coordinating activities of designated construction initiatives to ensure objectives are met within established timelines.
Key Responsibilities:
Evaluates project proposals and plans to establish timelines, budget constraints, procedures for project completion, staffing needs, and allocation of resources across various phases.
Collaborates closely with Purchasing Agents to procure materials for new projects.Develops job cost breakdowns and schedules of values.
Participates in pre-construction meetings and disseminates necessary documentation to relevant personnel.
Organizes and leads turnover meetings.
Works with project teams to create comprehensive project work plans, delineating duties, responsibilities, and overall authority.
Oversees, coordinates, and monitors project team activities to maintain high-quality standards.
Reviews project status reports and adjusts schedules and budgets as necessary.
Compiles project reports for management.
Manages submittals, tracking status, and ensuring timely release and delivery.
Conducts monthly reviews of work-in-progress (WIP) reports.
Analyzes labor reports and updates monthly.
Monitors equipment and tools utilized on projects.
Engages in monthly project reviews with relevant personnel to ensure adjustments are made to WIPs and that work progresses smoothly.
Collaborates closely with Superintendents.Conducts closeout meetings with appropriate personnel upon project completion.
Assists project teams and fellow Project Managers in resolving issues.
Subcontracts specialized work areas, including electrical, structural steel, concrete, insulation, fire protection, demolition, and temperature control.
Oversees commitments related to MBE/WBE purchasing goals.
Procures materials and supplies for projects, ensuring proper delivery logistics.
Prepares and submits requisitions for materials, tools, and equipment to the appropriate departments.
Attends project field meetings.
Manages all claims and delays, ensuring thorough documentation throughout project durations.
Inspects all job sites to guarantee safety and cleanliness.Develops change orders and additional work orders as necessary.
Follows up on change orders promptly for payment processing.
Coordinates and monitors all modifications related to project scope.
Prepares and files all purchase orders.
Manages all billing processes, including subcontractor invoices, ensuring timely preparation.
Reviews and approves all project invoices.
Secures all necessary permits, fees, and licenses.
Oversees and coordinates the planning of all required fabrications for construction projects.
Ensures effective communication across all departments within W.G. Tomko, Inc.
Fosters a positive work environment across all departments and divisions.
Assists in enforcing all company policies and procedures, including accounting, administrative, and safety protocols.
Performs other job-related duties as assigned.
Qualifications:
A minimum of 5 years of experience in the construction sector directly related to the specified duties and responsibilities, or a willingness to learn.
Strong organizational skills to coordinate tasks related to construction projects.Ability to oversee projects and manage personnel.
Proficient in Microsoft Word and Excel.
Solid understanding of mathematics, including the ability to perform basic operations with whole numbers, fractions, and decimals.
Capability to compute and interpret charts and graphs.Ability to prioritize and schedule work assignments effectively.
Strong interpersonal and communication skills, with the ability to collaborate with a diverse range of individuals.
Ability to uphold and enforce all company policies and procedures.
Comprehensive knowledge of construction plans and specifications.
Supervisory Role:
This position does not have direct supervisory responsibilities but interacts with Project Coordinators who assist with project management tasks.
Work Environment:
This role operates within a professional office setting. Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines is expected.
Physical Requirements:
Light physical effort is required, including handling average-weight objects up to 15 pounds, along with some standing and walking.
Work Schedule:
This is a full-time position, with standard working hours from Monday to Friday, 7:30 AM to 4:30 PM. Occasional evening and weekend work may be necessary based on job requirements.
Additional Information:
Please note that this job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this position.
W.G. Tomko, Inc. is an Equal Opportunity Employer, including Veterans and Disabled individuals.
Job Type:
Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Education:
Associate degree (Required)
Experience:
Construction Industry: 5 years (Preferred)
Project Management: 2 years (Preferred)
Work Location:
In person
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