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Executive Administrative Coordinator

2 months ago

San Diego, California, United States Manpower San Diego Full time

Job Title: Administrative Assistant

Location: San Diego, CA (Onsite)

Schedule: Monday – Friday 8:00 AM – 5:00 PM

Duration: Approximately 7 months

Pay: $23 to $29 per hour Depending on Experience

Position Overview:

The successful candidate will demonstrate exceptional standards, outstanding communication abilities, and a proactive approach to managing daily responsibilities. The capacity to adhere to tight deadlines will be crucial for thriving in this diverse role.

Key Responsibilities:

  • Support calendar management and appointments, resolve scheduling conflicts, and liaise with participants.
  • Organize tradeshow meeting invitations and client-facing meetings.
  • Coordinate travel logistics and oversee expense reimbursements.
  • Prepare meeting agendas for the Vice President and team members.
  • Arrange luncheons and facilitate catered meal orders.
  • Reconcile purchasing card transactions.
  • Assist with general office operations.
  • Manage private meeting spaces.

Qualifications:

  • Minimum of 3 years of administrative or related experience providing executive-level support, including calendar management, travel arrangements, and meeting coordination.
  • Bachelor's degree or equivalent professional experience.