Administrative Coordinator

2 weeks ago

San Diego, California, United States Griffith Company Full time
Job Overview

At Griffith Company, we value our employees as our greatest asset. We cultivate a workplace that promotes open communication, mutual respect, and recognition, allowing our team members to thrive and advance their careers. With a rich history of over 120 years marked by quality, safety, and excellence, Griffith Company boasts a vibrant and supportive culture that fosters growth opportunities.


ROLE SUMMARY

The Administrative Coordinator is tasked with a variety of operational and administrative responsibilities at the regional office. This role is crucial for ensuring seamless collaboration across all departments within the region.


KEY RESPONSIBILITIES
  • Reception Duties
    • Welcoming visitors and overseeing their access to the premises.
    • Managing incoming calls.
    • Scanning and indexing invoices.
    • Handling cash receipts and maintaining logs.
    • Sorting and distributing incoming mail.
    • Preparing outgoing mail, including scheduling pickups with carriers.
  • Facility Management
    • Overseeing the facilities operations for the office.
    • Issuing access keys for staff.
  • Office Administration
    • Coordinating the setup of equipment for new hires.
    • Maintaining and updating operational documentation.
    • Ordering office supplies and furniture.
    • Managing vendor information for office-related purchases.
    • Arranging catering for meetings and events.
    • Planning various regional activities.
  • Operational Support
    • Facilitating the onboarding process for new craft hires.
    • Assisting project managers with supply orders for construction sites.
    • Coordinating project meetings.
    • Supporting the estimating team during bidding processes.
    • Distributing necessary cards and registrations to field teams.
    • Ordering safety gear for new employees.
    • Providing additional operational support as required.
QUALIFICATIONS

The ideal candidate should possess the following skills and experience:

  • A minimum of 4 years in administrative support roles for senior management.
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
  • Strong verbal and written communication skills.
  • Ability to interact effectively with all organizational levels.
  • Critical thinking skills for problem-solving and data analysis.
  • Ability to perform well under pressure and manage multiple priorities.
  • Strong relationship-building skills.
  • Willingness to engage in professional development.
  • Sound judgment in various situations.
  • Capability to manage special projects independently.
  • Team-oriented with a collaborative mindset.
  • Discretion in handling confidential information.
  • Ability to manage frequent interruptions.
  • Creative problem-solving skills.
  • Excellent time management and multitasking abilities.

COMPETENCIES
  • Effective communication skills.
  • Adaptability and change management.
  • Conflict resolution and problem-solving abilities.
  • Decisiveness in decision-making.
  • Strong time management and multitasking skills.
  • Attention to detail.
  • Interpersonal awareness.
WORK ENVIRONMENT
  • Primarily based in an indoor office setting.
  • Prolonged periods of sitting at a desk.
  • Occasional lifting of files and boxes up to 20 lbs.
  • Frequent use of a computer screen.
  • Regular typing tasks.

Employee Benefits

Griffith Company offers a comprehensive benefits package, including an exceptional health benefits plan and performance-based compensation. As an Employee Stock Ownership Plan (ESOP) Corporation, our employees have the chance to benefit financially from the company's success. Additional benefits include vacation time, sick leave, paid holidays, and a 401K program, subject to eligibility requirements.

Hourly rate: $18-24

Relocation assistance may be available for candidates outside the local area on a case-by-case basis.

Griffith Company is an equal opportunity employer and an employee-owned organization.

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