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Administrative Coordinator

2 months ago

San Diego, California, United States Northrop Grumman Full time

Job Summary:

We are seeking a highly motivated and detail-oriented Administrative Assistant 4 to join our team at Northrop Grumman. As a key member of our organization, you will be responsible for providing exceptional administrative support to our executives and teams.

Key Responsibilities:

  • Serve as a focal point for the organization, communicating with internal and external stakeholders, and representing the corporation professionally.
  • Manage calendars, schedule meetings, and coordinate events, ensuring seamless execution and minimal disruptions.
  • Perform office functions, including arranging meetings, reserving conference rooms, and managing Outlook invites.
  • Maintain business rhythm and infrastructure support, including managing weekly/monthly rhythm meetings, reviewing/purging invite lists, and housekeeping network shares and permissions.
  • Catch workspace issues, ensuring conference rooms, kitchens, and hallways are in working order, and submitting tickets for repairs.
  • Make domestic and international travel arrangements and prepare expense reports.
  • Assist in event planning and activities of major organization initiatives, operating independently to meet requirements and offering expertise to assist other functions.
  • Maintain the organization's collaboration electronic sites, department, and programmatic folders, following up on open actions to ensure deadlines are met.
  • Provide operational support for special projects, researching and obtaining information, helping plan, and ensuring follow-through of assigned tasks.
  • Collect, organize, and distribute mail for support teams, and purchase necessary supplies within allotted budgets.
  • Gather, compile, and report on information relevant to supervisor's assignments in a timely and accurate manner.

Requirements:

  • Minimum of a high school diploma or GED and 6 years of experience working in a customer support or administrative assistant role.
  • Demonstrated ability to efficiently coordinate Outlook calendar, meetings, and other events/activities.
  • Basic proficiency with MS Office tools, including PowerPoint, Excel, Word, and Teams.
  • Concur Software experience (Travel/Expense Software Program).
  • Experience working with travel agencies to coordinate itineraries for domestic and international travel.
  • Ability to lift 25+ lbs. daily (restocking printer paper for team).

Preferred Qualifications:

  • Experience in planning, coordinating, and overseeing catering for significant program meetings.
  • Experience in reviewing and editing written material for correct spelling and grammar.
  • Familiarity with Northrop Grumman's specific systems (SAP, Concur, DSEA, Facilities requests, IBUY, iTRIP, etc.).
  • Knowledge of NGC resources, policies, and procedures.
  • Strong ability to multi-task with competing priorities in a positive manner.

Salary Range: $63,800 - $106,300