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Executive Assistant

2 months ago

San Diego, United States Eminence Talent Group Full time

COMPANY OVERVIEW

Our client is a premier IT services provider with a clear mission to lead the future of digital transformation for businesses in the United States and beyond. Headquartered in San Diego our client excels in delivering stateoftheart managed IT solutions network security and cloud services to enterprises across various industries. With a profound understanding of the everevolving digital landscape and a commitment to driving impactful change our client empowers organizations to adopt agile secure and innovative IT strategies that keep them at the forefront of technology.

Their expertise built on years of industry experience enables them to deliver tailored solutions that meet the unique needs of their clients. They prioritize client satisfaction and data security ensuring that their services meet and exceed industry standards and safeguard their clients interests. As the demand for advanced IT solutions grows they seek driven talented individuals to join their dynamic team. If you are passionate about making a difference and shaping the future of IT explore career opportunities with our client and be part of their journey to redefine business success in the digital age.

POSITION SUMMARY

The Executive Assistant (EA) will be working closely with the Companys founder and small executive team in helping run all aspects of the Company. The EA also provides administrative support for the Company. This position must maintain a prompt schedule a polite professional demeanor and provide excellent client service in accordance with our clients standards.

The EA will be an outside the box thinker and problem solver will work well in both team setting and independently. He/she will be persistent in following up with staff and third parties to generate a culture of excellence and responsiveness. This individual is upbeat considers her/himself to be a perfectionist computer savvy and welcome constructive criticism as a tool for growth.

The Executive Assistant must follow the requirements in the Employee Handbook CALOSHA safety standards and this position description.

ESSENTIAL DUTIES & RESPONSIBILITIES

Position duties and responsibilities include but are not limited to the following:

Administrative Responsibilities

  • Maintains compliance with all Company policies and procedures.
  • Create/Update SOPs as needed and upload/update on KB.
  • Create quotes and POs when needed.
  • Perform routine tasks including scanning duplicating photocopying and assembling reports sales packages marketing materials.
  • Work with marketing team on projects including coordinating scheduled social media flyers blogs newsletters etc.
  • Some graphic design production and social media skills required.
  • Provides back up as assigned as an administrative assistant to the Office Administrator to departments within the Company.
  • Able to perform clerical duties maintaining files and confidential information organizing documents as needed.
  • Keep general working area clean organized and safe.
  • Perform other workrelated duties as assigned by CEO/CTO

Assistant Responsibilities

  • Coordinate travel and manage related expenses
  • Meet with CEO at least once a week to review assignments and discuss new topics and assignments.
  • Handle ad hoc requests from the CEO

COMPETENCIES

To perform the job successfully an individual should demonstrate the following competencies:

Problem Solving

  • Ability to identify and resolve administrative issues.
  • Ability to identify and discuss serious administrative issues with the CEO for resolution.
  • Ability to focus on solving the conflict not placing blame.

Verbal Communication

  • Use a welcoming voice when answering the phone and greeting visitors.
  • Listen and ask for clarification.
  • Participate in meetings as required.

Team Work

  • Cultivate and maintain positive and professional relationships with clients vendors and staff.
  • Balance team and individual responsibilities.
  • Maintain a clean and safe work area.
  • Exhibit objectivity and openness to others views.
  • Give and welcome feedback.

Written Communication

  • Write clearly and informatively.
  • Check spelling for accuracy.
  • Excellent attention to detail and highlevel accuracy with documents.

Cost Consciousness

  • Make costsaving suggestions if waste is observed.
  • Conserve resources.

Ethics

  • Treat everyone with respect. Keep commitments.
  • Maintain a strong work ethic and integrity.

Adaptability

  • Adjust to changes within the workplace (i.e. policy/procedure staffing safety requirements etc.)
  • Remain flexible if unexpected work events or delays occur.
  • Ability to assess prioritize and act quickly

QUALIFICATIONS

Education/Experience

  • High School Diploma or equivalent; associates degree or bachelor degree in business administration or related field preferred.
  • Minimum of three or more years of related experience as an office assistant office administrator or handling administrative responsibilities in a related position and/or training.
  • One or more years of driving experience with an acceptable DMV driving record.

Other Requirements

  • Excellent in ability to read write and understand English.
  • Ability to read and understand the companys documents.
  • Proficient computer skills including Internet Email Microsoft Office Suite and typing skills.
  • Able to learn new programs quickly and able to troubleshoot common issues.
  • Ability to learn and effectively use the companys operating system.
  • Deadline driven and extremely organized.
  • Must maintain an acceptable DMV driving record.
  • Must be able to regularly lift and/or move up to 25lbs.
  • Tolerate a customarily moderate noise level in the work environment.

Remote Work :

No