We have other current jobs related to this field that you can find below

  • Administrative Assistant

    5 days ago

    Piscataway, United States Aston Carter Full time

    *****ADMINISTRATIVE ASSISTANT | INTERVIEWS HAPPENING THIS WEEK!!***** Job Type: Administrative Assistant Location: Piscataway, NJ Compensation: $20/hr+ A leading construction company in Piscataway is looking for an administrative assistant to join their team! This Administrative Assistant will be responsible for reviewing contracts, collecting invoices, and...

  • Administrative Assistant

    5 hours ago

    Piscataway, United States Aston Carter Full time

    ***** ADMINISTRATIVE ASSISTANT |INTERVIEWS HAPPENING THIS WEEK!!***** Job Type: Administrative Assistant Location: Piscataway, NJ Pay: $21/hr + What you'll be responsible for: Process paperwork File Bill of Lading Documents Scanning documents Handling phone call Email corresponding with clients Will work through Microsoft Word/Excel documents + 1-2 years of...

  • Administrative Assistant II

    6 days ago

    Piscataway, New Jersey, United States Rutgers University Full time

    Position Overview Rutgers University is looking for an Administrative Assistant II to join the Telephone Recovery Services team within Rutgers University Behavioral Healthcare. In this role, the Administrative Assistant II will be responsible for delivering a comprehensive range of administrative, secretarial, and office support services. Key...

  • Administrative Assistant II

    6 days ago

    Piscataway, New Jersey, United States Rutgers University Full time

    Position Overview Rutgers University is looking for an Administrative Assistant II to join the Telephone Recovery Services team within Rutgers University Behavioral Healthcare. In this role, the Administrative Assistant II will be responsible for delivering a broad range of administrative, secretarial, and office support services. Key Responsibilities: ...

  • Administrative Coordinator II

    2 months ago

    Piscataway, United States Rutgers University Full time

    Posting Summary Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator II for the Clinical Research and Occupational Medicine department within Environmental and Occupational Health Sciences Institute (EOHSI), located in Piscataway, NJ.   The Administrative Coordinator II coordinates support operations for the federally...

  • Leasing Administrator

    4 weeks ago

    Piscataway, United States RemX Full time

    Job DescriptionJob DescriptionNow Hiring for a Leasing Administrative Assistant in the Real Estate Industry. Full In-Office - Monday-Friday from 9:00 - 5:00 with 30 minutes for lunchResponsibilities:Check Pending tasks daily to confirm upcoming move insVerify that all applications are complete (as per checklist), that residents have passed screening & that...

  • Leasing Administrator

    3 weeks ago

    Piscataway, United States RemX Full time

    Job DescriptionJob DescriptionNow Hiring for a Leasing Administrative Assistant in the Real Estate Industry. Full In-Office - Monday-Friday from 9:00 - 5:00 with 30 minutes for lunchResponsibilities:Check Pending tasks daily to confirm upcoming move insVerify that all applications are complete (as per checklist), that residents have passed screening & that...

  • Administrative Operations Coordinator II

    20 hours ago

    Piscataway, New Jersey, United States Rutgers University Full time

    Administrative Operations Coordinator II - Rutgers University Rutgers, The State University of New Jersey, is seeking an Administrative Operations Coordinator II to support the Clinical Research and Occupational Medicine department at the Environmental and Occupational Health Sciences Institute (EOHSI). The Administrative Operations Coordinator II will play...

  • Leasing Administrator

    1 month ago

    Piscataway, United States RemX Full time

    Job DescriptionJob DescriptionNow Hiring for a Leasing Administrative Assistant in the Real Estate Industry. Full In-Office - Monday-Friday from 9:00 - 5:00 with 30 minutes for lunchResponsibilities:Check Pending tasks daily to confirm upcoming move insVerify that all applications are complete (as per checklist), that residents have passed screening & that...

  • Clinical Research Administrative Specialist II

    20 hours ago

    Piscataway, New Jersey, United States Rutgers University Full time

    Administrative Operations Coordinator II - Rutgers University Rutgers, The State University of New Jersey, is seeking an Administrative Operations Coordinator II to support the Clinical Research and Occupational Medicine department at the Environmental and Occupational Health Sciences Institute (EOHSI). The Administrative Operations Coordinator II will play...

  • Chief Executive Officer's Administrative Partner

    18 hours ago

    Piscataway, New Jersey, United States Candidate Connections by Jacki Nitti LLC Full time

    Job OverviewChief Executive Officer's Administrative Partner Candidate Connections by Jacki Nitti LLC is in search of a highly skilled and professional Administrative Partner to the CEO. This pivotal role is essential for the smooth functioning of the executive office and encompasses a wide array of responsibilities that demand outstanding organizational and...

  • Administrative Coordinator

    6 days ago

    Piscataway, New Jersey, United States Edgewood Properties Full time

    Position Overview:Edgewood Properties, a prominent name in the real estate development and property management sector since 1992, is on an exciting trajectory of expansion. With our corporate headquarters located in New Jersey, we are poised for significant growth, with plans to increase our apartment portfolio from over 5,000 units to more than 10,000 in...

  • Executive Assistant

    3 weeks ago

    Piscataway, United States Candidate Connections by Jacki Nitti LLC Full time $70,000 - $80,000

    Job DescriptionJob DescriptionExecutive Assistant to the CEO Our client is seeking an experienced and highly professional Executive Assistant to support the CEO. This role is critical in ensuring the seamless operation of the executive office and involves a broad range of responsibilities that require exceptional organizational and communication skills.Key...

  • Editorial Assistant

    3 weeks ago

    Piscataway, United States Winston Staffing Services Full time $21 - $22

    Job DescriptionJob DescriptionHybrid role, 3+ months but could grow to direct hire role based on performanceThe overall purpose of this position is responsible for assisting in the publication process for the Power & Energy  journals; coordinating activities across publications handled by the Publications Office and plays a critical role in advancing...

  • Executive Assistant to CEO

    2 weeks ago

    Piscataway, United States Candidate Connections by Jacki Nitti LLC Full time $75,000 - $80,000

    Job DescriptionJob DescriptionExecutive Assistant to the CEO Our client, a distinguished organization, is seeking a highly skilled and professional Executive Assistant to provide comprehensive support to the CEO. This pivotal role is essential for the seamless operation of the executive office, involving a broad array of responsibilities that require...

  • Executive Assistant

    1 month ago

    Piscataway, United States Page Mechanical Group Inc Full time

    ```html COMPANY OVERVIEW: Sampled enables clients to advance human health by leveraging active biological samples through preservation, immortalization, and utilization in comprehensive multiomics research within the only leading-edge Global Integrated Analytical Biorepository. Sampled is committed to building a sustainable, inclusive, and diverse culture...

  • Executive Assistant

    1 month ago

    Piscataway, United States Sampled Full time

    Description COMPANY OVERVIEW: Sampled enables clients to advance human health by leveraging active biological samples through preservation, immortalization and utilization in comprehensive multiomics research within the only leading-edge Global Integrated Analytical Biorepository. Sampled is committed to building a sustainable, inclusive and diverse culture...

  • HR Assistant

    1 week ago

    Piscataway, United States PARAMOUNT PHARMACY GROUP LLC Full time $40,000 - $60,000

    Job DescriptionJob DescriptionJob Title: HR Assistant - Recruitment SpecialistCompany Name: Paramount Pharmacy Location: 377 Hoes Lane, Piscataway, NJ - 08854 (Suite 201) Website: www.ppgrx.comPosition Type: Full-Time (Immediate Joining Preferred) Job Summary:Paramount Pharmacy is urgently seeking a highly organized and proactive HR Assistant to join our...

  • HR Assistant

    3 months ago

    Piscataway, United States PARAMOUNT PHARMACY GROUP LLC Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingBonus based on performanceCompetitive salaryHealth insurancePaid time offSigning bonusJob Title: HR Assistant - Recruitment SpecialistCompany Name: Paramount PharmacyLocation: 377 Hoes Lane, Piscataway, NJ - 08854 (Suite 105)Website: www.ppgrx.comPosition Type: Full-Time(Immediate Joining Preferred)Job...

  • Temporary - Operations Assistant

    2 months ago

    Piscataway, United States IEEE Full time

    Temporary - Operations Assistant -240150:N/A Description J ob Summary: The overall purpose of this position is to support operational activities within the IEEE Signal Processing Society (SPS). The incumbent in this position is primarily responsible for handling high-quality day-to-day administration of SPS operational activities, supporting...

Administration Assistant

1 month ago

Piscataway, United States Winston Support Services Full time
Job DescriptionJob Description

Top Global Company, hybrid role, 2-3 days in office.

The overall purpose of this position is to support operational activities within Signal Processing Society (SPS). The incumbent in this position is primarily responsible for handling high-quality day-to-day administration of SPS operational activities, supporting election and appointment activities, and directly supporting the activities of the Director, Operations. High-quality work, positive attitude, and a professional demeanor are critical.

 

The role reports to the Director, Operations. The incumbent is expected to work independently on all projects with general direction from the Director, Operations, and interact frequently and proactively with volunteers, members, vendors, contractors, SPS staff, and other  organizational units. This position has no financial signing authority and does not require any travel.

 

  • Administers administrative processes to support administrative programs and business processes in direct support of the Director, Operations. The position will proactively work under general guidelines to perform many administrative functions independently, without requiring constant direction from management, and anticipate and address issues before they flare up.
  • VOLUNTEER POSITION HISTORY
    • Responsible for the creation and maintenance of the Annual Society Directory of Volunteer Leaders and Staff, and the associated SmartSheet, which includes reviewing the composition of all the boards and committees.
    • Communicates with society leadership to initiate elections and appointments for expiring positions, while also keeping in mind the different dimensions of diversity in compliance with the SPS Diversity Statement and Diversity Pledge.
    • Maintains the archive records for Boards, Committees, and all other SPS Volunteer positions. 
  • MEMBERSHIP VERIFICATION
    • Assures  membership compliance for all SPS volunteers, which includes communicating with Board/Committee Chairs and the respective volunteers to resolve membership issues.
    • Communication requires tact and sensitivity in handling such matters.
  • MEMORANDUMS OF UNDERSTANDING
    • Responsible for tracking all of the Society’s partnership agreements, which includes collecting the legal documentation, such as MOUs and Charter agreements.
    • Requires working knowledge of active MOU agreements to ensure eligibility of representatives to meet different complex appointment requirements while tracking the representatives’ terms on the committee and their term date.
    • Notifies appropriate parties when MOUs need to be reviewed or when terms are expiring.
    • Communicates and develops relationships with  staff and volunteers to ensure proper MOU adherence.
    • Responsible for creating and sending appointment letters, as well as other documentation.
    • Maintains and archives all records for each activity. 
  • CONFLICT OF INTEREST FORMS
    • Responsible for initiating the Conflict of Interest Form process and ensuring adherence of the SPS Volunteers.
    • Coordinates the process with the Audit Department.
  • TECHNICAL COMMITTEES
    • Responsible for the preparation of the initial TC Review reports, which includes tracking awards and Distinguished Lecturer/Distinguished Industry Speaker data, as well as other data sources, and incorporating the information into the initial review reports.
    • Maintains the TC Affiliate SmartSheets and related web pages.
    • Acts as the main SPS point of contact for Technical Committees.
    • Provides support to Technical Committees and technical entities as directed by the Director, Operations.
  • ELECTIONS/APPOINTMENTS
    • Administers the election activities under the direction of the Director, Operations for the following elections:
      • Awards Board Chair and Committee Members,
      • Fellow Evaluation Committee Chair, Vice Chair, and Committee Members,
      • Editors-in-Chief,
      • Membership Board Standing Committee Chairs,
      • Education Board Standing Committee Chairs
    • Supports the Nominations and Appointments Committee for the election of the President-Elect, Vice Presidents, Member-at-Large, Regional Director-at-Large, and miscellaneous Board/Committee elections.
    • Requires working knowledge of the society’s governance documents to coordinate and oversee. President-Elect electioneering regulations.
    • Organizes and attends the President-Elect Candidate Town Hall events.
    • Develops and maintains the OpenWater election platform annually for each election.
    • Maintains and archives all records for the program.
  • ORIENTATION MATERIALS
    • Creates, maintains, and sends board and committee welcome kits as a training system for newly elected volunteers each year.
    • Annually sends Thank You and Welcome letters to key volunteer groups.
  • COMMUNICATION
    • Handles the day-to-day communications with the Signal Processing Society members.
    • Draft correspondence relevant to H-1B visa applications.
    • Coordinates campaigns for Senior Member and Fellow upgrades.
    • Responds to sp.info alias inquiries, dues renewal, membership upgrades inquiries, etc.
  • Provides administrative support for the department in organizing virtual meetings
  • Communicates with the Nominations and Appointments Committee, the ExCom, and the Board of Governors to help facilitate meetings, activities, and the election and appointment of various SPS positions.
  • Bachelor's degree or equivalent experience Req

·                

    • 2+ years in program administration and support Req