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Executive Assistant

2 months ago

Piscataway, United States Candidate Connections by Jacki Nitti LLC Full time $70,000 - $80,000
Job DescriptionJob Description

Executive Assistant to the CEO

 

Our client is seeking an experienced and highly professional Executive Assistant to support the CEO. This role is critical in ensuring the seamless operation of the executive office and involves a broad range of responsibilities that require exceptional organizational and communication skills.

Key Responsibilities:

  • Calendar Management: Efficiently coordinate and manage the CEO’s schedule, ensuring that appointments and meetings are meticulously organized and prioritized to optimize productivity.
  • Email Coordination: Manage internal and external email correspondence with discretion and professionalism, ensuring secure and timely responses to maintain effective communication.
  • Project Support: Provide robust support for key projects initiated by the CEO and other senior leaders, including detailed documentation and coordination with relevant stakeholders to ensure successful outcomes.
  • Communication Support: Assist in executing communication strategies, ensuring that information is clearly and effectively disseminated to both internal and external stakeholders.
  • Administrative Tasks: Perform essential administrative functions, including handling sensitive information with confidentiality, to support the CEO’s daily operations.
  • Research and Data Compilation: Conduct comprehensive research and compile data accurately, offering valuable insights to assist in decision-making and project advancement.
  • Collaboration with Teams: Build and maintain effective relationships with marketing, data analysis, and other teams, ensuring alignment and efficient information exchange.
  • Client and Supplier Communication: Maintain professional interactions with key clients and suppliers, representing the executive team with integrity and reliability.
  • Event Coordination: Organize and manage corporate events and internal meetings with a focus on detail and professionalism, ensuring successful execution and positive outcomes.

Qualifications:

  • Education: Bachelor’s Degree in Business Administration or a related field preferred.
  • Experience: Minimum of five years of experience in an administrative or executive support role, demonstrating reliability and expertise.
  • Skills: Superior organizational and time management skills with the ability to handle confidential information discreetly.
  • Communication: Excellent written and verbal communication skills, with a focus on professionalism and clarity.
  • Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Excel, Word, SharePoint) and other relevant software.
  • Collaboration: Proven ability to work independently and as part of a team, fostering a collaborative and trustworthy environment.
  • Attention to Detail: Strong attention to detail and multitasking capabilities to ensure accuracy and efficiency in all tasks.