Editorial Assistant

Hybrid role, 3+ months but could grow to direct hire role based on performance

The overall purpose of this position is responsible for assisting in the publication process for the Power & Energy  journals; coordinating activities across publications handled by the Publications Office and plays a critical role in advancing the mission to speed the time from manuscript submission to publication by releasing papers into the review process in a timely manner and assisting other members of the  Publications team as well as the Editors in Chief in follow up and reminders to reviewer / authors, etc.  The incumbent must keep team goals in sight at all times and be ready to step in to help achieve those goals for all of the Society’s journals.

The role typically reports to senior Manager of Publications and will not manage any direct reports. This position works under general supervision and will have the necessary guidelines to make decisions.

·       Provides initial verification of paper submissions to select  Transactions. 

·       Ensures that the paper adheres to  formatting requirements.

·       Verify that all authors listed on the paper are not on the Prohibited Authors List.  All authors listed on the paper are in the author supplied data area of the paper management site (Scholar One  - Manuscript Central). 

·       Should the paper not meet all of the criteria in order to be released; this position will be required to document what is missing or incorrect in Manuscript Central, and un-submit the paper and notify the author.

·       Submit papers manually through plagiarism check system when automatic submission fails.  This person will also be responsible for providing technical support to authors of newly uploaded manuscripts.

·       Run Monthly Overdue Reviewer Score Reports, Bi-Monthly Overdue Select Reviewers Report, & Bi-Monthly Overdue Make Recommendation Reports for all  Transactions Journals

o   Send out Editor reminders when appropriate

·       Various correspondence with authors, EICs & Editors including responding to emails that go to the PES Status email box and that go to the PES Mailbox.

·       Handle status inquiries for all authors.

·       As required, scheduling paper sessions, poster sessions, and committee meetings as assigned for the General Meeting, ISGT NA, and T&D.

·       Process expense reports when assigned by Concur and/or by the PES Administrator.

·       Assist Sr. Administrator as well as the department Administrators when necessary.

·       Administrator for IEEE Transactions on Energy Markets, Policy & Regulation