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Administrative Assistant II

2 months ago

Piscataway, New Jersey, United States Rutgers University Full time

Position Overview

Rutgers University is looking for an Administrative Assistant II to join the Telephone Recovery Services team within Rutgers University Behavioral Healthcare.

In this role, the Administrative Assistant II will be responsible for delivering a broad range of administrative, secretarial, and office support services.

Key Responsibilities:

  • Provide comprehensive secretarial support to the Program Director, Office Manager, Clinical Supervisors, Supervising Mental Health Specialists, and Interim Managing Entity personnel as required.
  • Utilize professional judgment while executing tasks and maintain a professional demeanor that aligns with the program's standards.
  • Perform typing duties for the department.
  • Achieve typing accuracy rates of 90-95%, as evaluated by supervisory feedback and staff input.
  • Ensure that all typing assignments adhere to the established departmental format, as confirmed by supervisory observations and staff feedback.
  • Proofread documents and correct grammatical errors with an accuracy rate of 90-95%, as assessed by supervisors and staff evaluations.

Position Details:

Part-Time Position
Standard Hours: 35.00 per week
FLSA Status: Nonexempt
Union Affiliation: Teamsters, Local 97

Qualifications:

  • Completion of an accredited secretarial studies program, accompanied by three (3) years of full-time secretarial experience is required.
  • Alternatively, one additional year of experience may substitute for the secretarial program.
  • Proficiency in typing and word processing, along with experience in Microsoft Office Suite (Word, PowerPoint, Excel) is essential.

Preferred Qualifications:

  • Familiarity with additional software applications is preferred.
  • Knowledge of PeopleSoft and procurement policies is advantageous.
  • Bilingual capabilities (English/Spanish) are preferred.

Work Environment:

This position operates in an office setting with moderate noise levels.

Physical Requirements:

  • Ability to stand, sit, walk, talk, and hear. No specific vision requirements are necessary.