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Executive Assistant

2 months ago

West Des Moines, United States Palmer Group Full time
Job DescriptionJob Description

Palmer Group is seeking an experienced Executive Assistant with a proven track record of supporting senior executives and handling board-related responsibilities. The ideal candidate will be highly organized, possess exceptional communication skills, and be adept at managing complex schedules and confidential information. If this opportunity interests you and you meet the qualifications listed below, apply now


Responsibilities:

  • Manage calendars and workflow priorities for the senior leadership team
  • Make arrangements for board meetings and handle logistics for agendas and meeting materials
  • Communicate with leaders regarding upcoming meetings, commitments, and responsibilities
  • Act as the primary point of contact for senior leaders, handling sensitive and confidential information
  • Schedule and organize time-sensitive administrative projects
  • Document meeting minutes
  • Create and maintain spreadsheets, databases, and documentation
  • Assist in reconciling invoices, budget tracking, and completion of expense reports
  • Screen incoming calls as well as incoming mail, publications, and correspondence

Requirements:

  • High school diploma or equivalent experience, bachelor's degree preferred
  • 5+ years of related executive administrative support experience
  • Strong personal leadership, ability to work independently and effectively, using personal judgment
  • Ability to handle personal and confidential information with discretion
  • Excellent interpersonal, presentation, and communication skills
  • Strong computer skills, including MS Office and PowerPoint
  • Experience handling Board of Director meetings or other similar high-level meetings is highly preferred
  • Excellent organization skills are required, must be extremely detail-oriented
  • Ability to multitask and manage multiple projects and deadlines and excel in working independently in a fast-paced environment

Work Model:

  • On-Site
  • Monday - Friday
  • 8:00 AM - 5:00 PM
Company DescriptionPalmer Group is a premier employment agency. Since 1998 we have been a leading resource in providing employment solutions. With consistency and confidence, our experts partner with our clients and candidates as they navigate the evolving job market.

Our employment solutions include temporary and contract staffing, direct-hire placement, as well as additional job seeker services, employer services, and managed services.

We are an employee-owned company founded on strong ethics, values, and a passion for making lives better. Our employees are committed professionals that are passionate about helping others and forming relationships that matter.

Through our relationships, we’ve built a client roster that ranges from local to Fortune 500 companies in a variety of industries and have developed a vast network of high-quality candidates from entry to executive-level experience.

Our areas of expertise include Accounting & Finance, Administrative & Customer Service, Construction, Engineering & Manufacturing, Human Resources, Information Technology, Insurance, Mortgage & Banking, and Sales & Marketing.Company DescriptionPalmer Group is a premier employment agency. Since 1998 we have been a leading resource in providing employment solutions. With consistency and confidence, our experts partner with our clients and candidates as they navigate the evolving job market. \r
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Our employment solutions include temporary and contract staffing, direct-hire placement, as well as additional job seeker services, employer services, and managed services. \r
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We are an employee-owned company founded on strong ethics, values, and a passion for making lives better. Our employees are committed professionals that are passionate about helping others and forming relationships that matter. \r
\r
Through our relationships, we’ve built a client roster that ranges from local to Fortune 500 companies in a variety of industries and have developed a vast network of high-quality candidates from entry to executive-level experience. \r
\r
Our areas of expertise include Accounting & Finance, Administrative & Customer Service, Construction, Engineering & Manufacturing, Human Resources, Information Technology, Insurance, Mortgage & Banking, and Sales & Marketing.