Executive Assistant

3 weeks ago

Des Moines, United States Cerebral Group LLC Full time $40,000 - $45,000
Job DescriptionJob Description

Job Title: Executive Assistant

Reports To: President

Location: 100% on-site

Job Overview: The Executive Assistant will provide essential administrative and operational support to the President and leadership team of a small but dynamic staffing and recruiting company. This role involves managing day-to-day operations, coordinating schedules, and assisting with client and candidate communications. The ideal candidate is proactive, highly organized, and adaptable, with the ability to handle multiple tasks in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

  • Manage calendar, scheduling meetings, interviews, and appointments, ensuring optimal use of time.
  • Coordinate travel arrangements, including booking flights, hotels, and transportation.
  • Serve as the main point of contact between the executive and internal/external stakeholders, including clients, candidates, and vendors.
  • Assist in preparing proposals, contracts, and recruitment-related documents.
  • Conduct research and gather data to support client pitches, recruitment strategies, and business development activities.
  • Prepare and organize documents, reports, and presentations for meetings and interviews.
  • Oversee office operations, including ordering supplies, managing office vendors, and maintaining company records.
  • Support recruitment operations by helping track candidate pipelines, maintaining CRM systems, and coordinating interview schedules.
  • Assist in organizing company events, including training sessions, team meetings, and networking events.
  • Manage special projects and initiatives as assigned by the President, including those related to marketing, business development, and process improvements.
  • Handle confidential and sensitive information with the utmost discretion.

Qualifications:

  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably in the staffing or recruiting industry.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and experience with CRM or ATS software.
  • Ability to work independently with minimal supervision, as well as collaborate effectively in a small team environment.
  • Problem-solving skills and the ability to prioritize tasks in a fast-paced setting.
  • High level of professionalism, discretion, and confidentiality.

Preferred Skills:

  • Basic knowledge of social media management and marketing tools.

Work Environment:

  • Office-based, with flexibility for occasional remote work.
  • Collaborative and fast-paced environment with opportunities for growth.

Salary Range: $40,000 to $45,000 with bonus

Company DescriptionWe’re a staffing agency with a deep pool of talent. Our Account Managers and Talent Recruiters are leading the way to successful matches – and it all starts by nurturing relationships with you. Our boutique recruitment agency has a unique approach to making the right connections – and we’ve honed, mastered, and put it to work over the past 18 years. Our secret? It’s the realization that we’re humans helping humans. And it shines through in the way our talent recruiting agency gets to know the real you and understands what you’re looking for.
From small companies to major corporations, our boutique staffing agency is in the business of connecting people – and we never forget it. That’s what makes us Cerebral.Company DescriptionWe’re a staffing agency with a deep pool of talent. Our Account Managers and Talent Recruiters are leading the way to successful matches – and it all starts by nurturing relationships with you. Our boutique recruitment agency has a unique approach to making the right connections – and we’ve honed, mastered, and put it to work over the past 18 years. Our secret? It’s the realization that we’re humans helping humans. And it shines through in the way our talent recruiting agency gets to know the real you and understands what you’re looking for.\r
From small companies to major corporations, our boutique staffing agency is in the business of connecting people – and we never forget it. That’s what makes us Cerebral.

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