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Executive Administrative Assistant

2 months ago

San Antonio, United States Tryfacta Full time $24
Job DescriptionJob Description

About US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Job Summary:

Tryfacta is seeking an Executive Administrative Assistant for our client in San Antonio, Texas 78207. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now

Position Title: Executive Administrative Assistant
Location: San Antonio, Texas 78207
Duration: 3-6 months
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM (no overtime)
 

Responsibilities for this position include, but are not limited to:

  • GENERAL DESCRIPTION
    Under the direction of the CEO, performs complex and advanced administrative support to the CEO and board of directors. Work involves disseminating information, maintaining filing systems, and providing internal administrative support work. Regular attendance is required for this position. Performs other relevant duties as assigned.

    ESSENTIAL DUTIES AND RESPONSIBILITIES
    • Assist the liaison with WSA Board of Directors on all board and committee meetings.
    • Prepare communications to Board as directed by CEO, WSA Board Chair and/or Committee Chairperson
    • Maintain official minutes of the full Board and of committee meetings.
    • Responsible for sending out all packets (agendas and minutes) before each Committee meeting (this includes Audit & Finance, Strategic, Childcare, Oversight, Nomination, Marketing and Communications, HR, and Executive Committees)
    • Prepare for Board of Directors meeting and all Committee meetings; print handouts, set up projector screen and audio system etc.
    • Assist Executives leadership with communications (may include emails, drafting documents, telecommunications, etc.)
    • Maintains CEO appointment calendar, schedules meetings, conferences, teleconferences or virtual meetings, and any travel as needed.
    • Maintain professionalism, tact, and respect confidential information.
    • Manage small events at the request of the CEO.
    • Other duties assigned.

    CEO and Staff Support
    • Develops and maintains effective office standards and procedures.
    • Responds to inquiries and requests from Board and Committee of Six for information in a timely manner.
    • Coordinates meetings, conferences, and seminars.
    • Prepares, edits, and distributes correspondence, reports, and other documents.
    • Maintains records and filing systems accurately.
    • Coordinates travel plans and itineraries and prepares related documents.
    • Assists in the planning and coordination of special events.
    • Develop, create, and maintain PowerPoint presentations, excel spreadsheets, Monday.com and any other documents needed to support the executive team.
    • Greet guests and prepare Executive leadership as needed.

    Board Support
    • Committee of Six Liaison: Works with Partner staff and Elected Officials in the creation/setting of Committee of Six meeting agendas; Works with Partner Staff on logistics; Prepares packets and disseminates in a timely manner.
    • Provides administrative and logistical support to the board and board committees.
    • In the absence of the Board Liaison, prepares and maintains board information and records, including meeting minutes, posts meeting notices.
    • Prepares and disseminates meeting agendas and materials.
    • Coordinates with City of San Antonio, Bexar County and the rural judges regarding Committee of Six Meetings and partner minutes.
    • Assists in the solicitation/recruitment of Board members; Works with the Nominations Committee to ensure recruitment packets are ready for review prior to presentation to the Committee of six; Actively updates Board attendance and presents to the Board Executive Committee as well as the Committee of Six and Partner Staff so that all are aware of current attendance data; Works with TWC staff to ensure board information is up to date.


To be considered for this position, you should have: [Skills, Education, or Experience]

  • KNOWLEDGE, SKILLS, AND ABILITIES
    To perform this job successfully, an individual must be possessing the following:
    • Demonstrable knowledge and expertise in office practices and procedures.
    • Ability to prepare reports, compose letters and memos with attention to detail.
    • Skill in using tact, discretion, initiative, and independent judgment.
    • Ability to develop and modify work procedures, methods, and processes to improve efficiency. Knowledge of the Open Meetings Act and its effect on the proceedings of the Board.
    • Ability to oversee and coordinate assignments delegated by the CEO to ensure timely and competent completion.
    • Strong skills with Microsoft Office, particularly with PowerPoint, Excel, and Word.
    • Must demonstrate research and project management skills, possess a strong work ethic, and enjoy working collaboratively.
    • Strong organizational skills with ability to manage diverse projects simultaneously.
    • Exceptional written and oral communication, analytical, and problem-solving skills.
    • Ability to work independently with minimal supervision.
    • Ability to multi-task in fast-paced environment with tight deadlines and collaborate with cross functional teams to get desired results.
    • Confidentiality is extremely important.

    EDUCATION and/or EXPERIENCE
    Bachelor's degree from an accredited four-year college or university in business administration or in a related field required. A minimum of five years of experience in high-level secretarial or administrative support, preferably for a non-profit or governmental entity.

    OTHER QUALIFICATIONS
    · Must be legally eligible to work in the United States.
    · Will require occasional in-region and out-of-region travel; Must have proof of valid driver's license and current auto insurance; must provide own transportation when on company business.


Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate based on Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age

Company DescriptionAbout US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.Company DescriptionAbout US:\r
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.\r
\r
Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)\r
\r
Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.