Executive Administrative Assistant to the CEO

3 days ago


San Antonio, Texas, United States Knight Aerospace Careers Full time
Job Title: Executive Administrative Assistant to the CEO

Knight Aerospace Careers is seeking a highly skilled and experienced Executive Administrative Assistant to provide comprehensive support to our CEO.

Key Responsibilities:
  • Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations as needed.
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
  • Handle confidential information with the utmost discretion and professionalism.
  • Hold weekly meetings with the CEO to review and discuss any relevant information.
Administrative Tasks:
  • Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
  • Manage and prioritize incoming communications, including emails, phone calls, and mail.
  • Prepare and process expense reports and ensure timely reimbursement.
  • Maintain and organize files, records, and documentation for easy retrieval and reference.
Project Coordination:
  • Assist with special projects and initiatives as directed by the CEO.
  • Collaborate with other departments to ensure smooth operation of cross-functional projects.
  • Conduct research and compile data to support decision-making and strategic planning.
Office Management:
  • Oversee office supplies and equipment, ensuring necessary resources are available and well-maintained.
  • Coordinate with facilities management for office maintenance and other logistical needs.
Requirements:
  • Education: Bachelor's degree in Business Administration, Management, or a related field preferred.
  • Experience: Minimum of 5-10 years of experience in an administrative support role, with a focus on supporting Senior Executives.
  • Skills:
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
    • Excellent organizational and multitasking abilities.
    • Strong written and verbal communication skills.
    • Ability to work independently and as part of a team.
    • High level of discretion and confidentiality.
    • Strong problem-solving skills and attention to detail.

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