Executive Administrative Assistant to the CEO
3 days ago
Knight Aerospace Careers is seeking a highly skilled and experienced Executive Administrative Assistant to provide comprehensive support to our CEO.
Key Responsibilities:- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations as needed.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the utmost discretion and professionalism.
- Hold weekly meetings with the CEO to review and discuss any relevant information.
- Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
- Manage and prioritize incoming communications, including emails, phone calls, and mail.
- Prepare and process expense reports and ensure timely reimbursement.
- Maintain and organize files, records, and documentation for easy retrieval and reference.
- Assist with special projects and initiatives as directed by the CEO.
- Collaborate with other departments to ensure smooth operation of cross-functional projects.
- Conduct research and compile data to support decision-making and strategic planning.
- Oversee office supplies and equipment, ensuring necessary resources are available and well-maintained.
- Coordinate with facilities management for office maintenance and other logistical needs.
- Education: Bachelor's degree in Business Administration, Management, or a related field preferred.
- Experience: Minimum of 5-10 years of experience in an administrative support role, with a focus on supporting Senior Executives.
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- Strong problem-solving skills and attention to detail.
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