Executive Pastor Assistant

5 days ago


San Antonio, Texas, United States Summit Church Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to serve as the Assistant to the Executive Pastor. This critical role is responsible for providing executive-level administration, coordinating staff meetings, and maintaining a high level of confidentiality for sensitive information.

Key Responsibilities
  • Provide administrative support to the Executive Pastor, including scheduling, correspondence, and data entry.
  • Coordinate and set up agenda for staff meetings, ensuring timely and effective communication.
  • Act as a counting team member and backup Accounts Receivables, maintaining accurate records and ensuring timely processing.
  • Maintain a high level of confidentiality for highly sensitive information, adhering to strict security protocols.
  • Perform administrative duties, including maintaining the Executive Pastor's schedule, preparing documents, and handling communication between teams.
  • Provide some administrative oversight to employees who work directly for the Executive Pastor, including assigning and following up on tasks, ADP timecard review/approval, and leave approvals.
  • Handle communication between teams and the Executive Pastor, ensuring seamless coordination and effective communication.
  • Attend and participate in executive-level meetings, including recording minutes and providing administrative support.
  • Assist with meeting preparations, including preparing materials, coordinating logistics, and ensuring timely execution.
  • Produce documents, handouts, reports, meals, or other needs as assigned, ensuring high-quality output and attention to detail.
  • Makes appointments for the Executive Pastor and redirects individuals to other staff members who can appropriately handle issues/appointments.
  • Serves as gatekeeper, ensuring people are served in a friendly manner and providing exceptional customer service.
  • Acts as the Event Coordinator for Chosen and Girls Night Out, including planning, communication, budgeting, and event execution.
  • Be present on Sundays and special events to help the Pastor with ministry needs.
  • Verifies, reviews, and approves purchase orders in Microix on behalf of the Executive Pastor.
  • Monitor and reconcile expenses to include input and processing of receipts directly related to the Pastor's budget.
  • Familiar with the Planning Center and able to pull any requested reports.
  • Assists with Staff Decorator.
Qualifications
  • Must have a strong personal faith in Jesus Christ.
  • Possession of a Bachelor's Degree in Business or related field is recommended.
  • Three (3) to Five (5) years of experience in office administration and support of key executives.
  • Database and computer software systems experience.
  • Work experience in a church or non-profit preferred.
  • Requires flexibility for occasional evening and weekend responsibilities.
About Summit Church

We are a multi-generational, racially diverse church that wants to make a lasting difference in your life and in the San Antonio community. Our senior pastor, Rick Godwin, is an internationally known teacher, speaker, and motivator who is dedicated to helping people see how they can positively impact their communities.

We are here to communicate a message of hope and to remove barriers that prevent people from fulfilling their God-given destiny. We actively pursue becoming an added-value, multiracial church that influences the community through the good news of Jesus Christ.



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