Project Coordinator

1 month ago

Tempe, United States PREMISE ONE Full time
Job DescriptionJob Description

The Project Coordinator will assist the Operations team to ensure smooth execution of projects from start to finish. They will work closely with Project Managers, subcontractors, general contractors, and vendors to ensure project success. Emphasis will be placed on administrative tasks to effectively track, report, and reduce risk for active projects while also supporting office related responsibilities.

Responsibilities and Duties:

  • Adhere to all company safety policies and procedures.
  • Issue Requests for Quote (RFQ) and Purchase Orders.
  • Calculate and recommend cost benefits of alternate sources to supply and procure materials.
  • Review project progress with Project Manager to accurately calculate monthly billings.
  • Facilitate documentation requirements to onboard subcontractors (COI, W-9, Lien Waivers, closeouts, etc.)
  • Construction contract review from general contractors.
  • Working with the Controller, create and submit for approval monthly SOV’s (Schedule of Values) for progress billings.
  • Optimize in-house inventory levels through proper planning and purchasing practices.
  • Prepare and document material transfers.
  • Manage all aspects of receiving and staging parts for designated projects and/or Project Managers.
  • Works with internal and external stakeholders to resolve shipping, receiving, and inventory inaccuracies.
  • Coordinate the pick-up, sign out, and release of materials to project or service teams.
  • Generate new hire paperwork for subcontractor management, including subcontract agreements.
  • Produce and submit Premise One COI or W-9 documents for general contractor onboarding.
  • Work with Operations team to ensure project deadlines are being met, assisting in, and producing weekly project schedules for clients.
  • Other duties as assigned.

Qualifications:

  • Providing accurate timesheets daily to include job numbers and location.
  • Maintain an understanding of in-house inventory and company supply kits.
  • Report all accidents, incidents, injuries, and other pertinent information.
  • 2+ years of relevant experience in administrative/project coordinator support role.
  • Microsoft Office experience (specifically Excel, Word, and PowerPoint) MS Project a plus.
  • Experience in QuickBooks, DocuSign, and Smartsheet is desired.
  • Excellent communication and organizational skills.
  • Detail-oriented
  • Customer-focused
  • Ability to follow all company policies.
  • Ability to work well in a team setting.
  • High school diploma or equivalent.

 

Requirements:

  • Must be willing to work overtime, as needed.
  • Must be willing to work weekends, as needed.
  • Must be willing to work out of town up to 25% of the time, as needed.
  • Ability to lift or move products (up to 50lbs)

Interaction with Others: Must be able to follow Company policies; receive directions from others; work effectively with co-workers in a constructive and positive manner; listen to and objectively consider ideas and suggestions for improvement; keep others informed of work progress, deadlines, or other pertinent issues; address problems constructively to find acceptable solutions; keep commitments; and always respect the diversity of the Company's work force in actions, words and deeds.

 

Experience: 2-4 years related experience and/or training required.

Language Skills: Ability to read and interpret documents, write correspondence, and communicate effectively with others and third parties, preferably, and sometimes exclusively, in English.

Mathematical Skills: Competent ability to add, subtract, multiply and divide using whole numbers, common fractions, and decimals. Competent ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Competent ability to define problems, collect data, establish facts, and draw valid conclusions in situations where only limited standardizations exists.

Certificates, Licenses, Registrations: Driving is a requirement for this position therefore A valid driver's license is required. The employee's motor vehicle record will be subject to the policies and provisions contained in the company's Fleet Safety Program.

First-Aid and CPR Certification a plus
Manufacturer Certifications a plus
Industry Certifications a plus

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable employees with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, squat or crawl; identify (colored) wires by sight; talk or hear; and use a ladder and possibly a scaffold, or A-frame. The employee frequently is required to sit. The employee must occasionally lift and/or move up to 25 pounds, and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. It is required to Look at computer monitors for long periods of time.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; risk of electrical shock; and vibration. The noise level in the work environment is sometimes loud.

Safety: This position is deemed safety-sensitive and drug-free. Anyone considered for this position must adhere to the company’s safety policies, manuals, and other documents, including safety-related materials promulgated or required under applicable federal or state law.

 

Company DescriptionPremise One, LLC is a full-service technology company based in the Phoenix metro area, servicing clients throughout the United States. We provide low voltage products and services ranging from telecommunications and network infrastructure to audio visual installations and turn-key security solutions. We service a wide variety of clients across multiple verticals including financial, government, education, data center, healthcare, distribution, corrections, and retail.

We believe great companies are built around great people. We strive to be the best in the low voltage industry by attracting and retaining great employees and empowering team members to provide innovative products and services aligned to customer business value. At Premise One, repeat customers are our staple, quality is our banner, and complete customer satisfaction is our legacy for over 25 years.Company DescriptionPremise One, LLC is a full-service technology company based in the Phoenix metro area, servicing clients throughout the United States. We provide low voltage products and services ranging from telecommunications and network infrastructure to audio visual installations and turn-key security solutions. We service a wide variety of clients across multiple verticals including financial, government, education, data center, healthcare, distribution, corrections, and retail.\r
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We believe great companies are built around great people. We strive to be the best in the low voltage industry by attracting and retaining great employees and empowering team members to provide innovative products and services aligned to customer business value. At Premise One, repeat customers are our staple, quality is our banner, and complete customer satisfaction is our legacy for over 25 years.

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