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Administrative Professional

2 months ago

Irvine, United States JLK ROSENBERGER LLP Full time
Job DescriptionJob DescriptionDescription:

TITLE: Administrative Professional

CLASSIFICATION: Full-time, non-exempt

REPORTS TO: Firm Administrator

LOCATION: Irvine - On-site

PAY: $25/HR - $35/HR DOE


SUMMARY OF RESPONSIBILITIES

Administrative Professionals perform a variety of clerical, administrative, and receptionist tasks and present a professional image of the firm to callers and visitors.


ESSENTIAL FUNCTIONS

  1. Answer telephones using a multi-line telephone system.
  2. Receive and transmit telephone and fax messages accurately and promptly using the telephone, telephone message pads, fax machine, and photocopy machine.
  3. Greet and escort clients and visitors as soon as they arrive in the office in a professional and friendly manner.
  4. File library materials, work papers, and correspondence.
  5. Type correspondence, reports, and financial statements accurately and timely using a computer word processing system.
  6. Process client tax returns using tax preparation software.
  7. Maintain cash records, accounts receivable, and accounts payable ledgers.
  8. Proofread reports and correspondence.
  9. Maintain office supplies inventory.

OTHER FUNCTIONS

  1. Perform other duties as assigned from time to time by partners or professional staff.

WORKING CONDITIONS

  1. Stationed at the front desk approximately 95% of working time.
  2. Occasional overtime hours required.

JOB QUALIFICATIONS

  1. Ability to perform several tasks concurrently with ease and professionalism.
  2. Ability to type 60 words per minute.
  3. Familiarity and experience with general office equipment.

This job description only lists some of the duties of the job. You may be asked to perform other instructions and duties. You will be evaluated in part based on your performance of the tasks listed in this job description.


The firm’s management can revise this job description at any time. The job description is not an employment contract, and either you or the firm may terminate employment at any time, for any reason.

Requirements: