Office Administrator
4 weeks ago
Davis Farr LLP is looking to add an Office Administrator to a flourishing company who is routinely included in Orange County Business Journals Best Places to Work. Job functions include (but are not limited to) assisting office personnel in various capacities, such as answering phones, producing reports, managing supplies and assisting with the planning and organization of staff meetings and office events.
About:
Davis Farr LLP is a rapidly growing, full-service CPA firm with its main office located in Irvine, California and two additional offices located in Carlsbad, California and Tacoma, Washington. We have provided expert professional experience in audit, tax, and consulting services to federal, state, and local governments, special purpose governments, non-profit organizations, service organizations and commercial entities for over 30 years.
Responsibilities:
- Field inbound phone calls
- Sort and distribute mail, process USPS, FedEx, UPS and outbound mail
- Preparing invoices
- Assist in Accounts Receivable (AR)
- Check bidding site for new opportunities
- Assist Partners with proposals
- Oversee report production
- Maintain organization throughout the office, kitchen, conference room, and production room. Maintain copiers and printers to ensure they are in working order.
- Order and manage office supplies
- Assist with company events and staff meetings (creating themes, contacting vendors, setup and break-down)
- Oversee property work order requests
- Assist with maintaining employee workspaces
- Maintain confirmation file (PDF, Box)
- Serve as the company’s Floor Warden
Requirements:
- At least 1-year of Administrative Assistance experience
- Accounts Receivable experience preferred
- Strong Knowledge of Microsoft Office Suite (Word, Excel & PowerPoint)
- Proficiency in data entry
- Proven ability of answering inbound calls
- Ability to demonstrate professionalism throughout the workplace
- Ability to multi-task effectively
- Responsible, reliable and ability to meet deadlines on a routine basis
- Strong communication and social skills
Salary and Benefits:
$28-$32/hour, plus excellent benefits package including generous PTO, medical, dental, vision, life insurance, 401(k) with company match.
-
Office Administrator
4 weeks ago
Irvine, United States EV Mode Full timeJob DescriptionJob DescriptionSalary: $20 - $24/hr DOEOffice AdministratorWe are looking for a reliable, paid full-time Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and helping with general office duties....
-
Office Administrator
2 weeks ago
Irvine, United States Virtual Full timeOffice Administrator – Temp to Hire! Immediate Need! Serve as the Office Administrator for a busy Real Estate sales office, ensuring smooth and efficient operations. Manage day-to-day administrative tasks and support sales agents to maximize productivity. Handle licensing and membership compliance, including processing hires, transfers, and...
-
Office Administrator
1 week ago
Irvine, United States Davis Farr LLP Full timeDavis Farr LLP is looking to add an Office Administrator to a flourishing company who is routinely included in Orange County Business Journals Best Places to Work. Job functions include (but are not limited to) assisting office personnel in various capacities, such as answering phones, producing reports, managing supplies and assisting with the planning and...
-
Office Administrator
1 month ago
Irvine, United States Simplicity Group Holdings Full timeJob DescriptionJob DescriptionPosition Title: Office AdministratorReports to: Principal PartnerDepartment: AdministrationLocation: 19000 Macarthur Blvd. #450, Irvine, CA 92612; In-OfficeClassification: Part-time, NonExemptSummary / Job Objective: General Office Admin duties include supporting the general...
-
Sales Office Administrator
2 months ago
Irvine, United States Kistler Instrument Corp. Full timeJob DescriptionJob DescriptionPosition Summary:We are seeking a Sales Office Administrator to join our team and provide essential support to our California and West Coast sales team. The role will primarily focus on enabling the day-to-day operations of our West Coast satellite office, providing critical support to our sales teams, and serving as local...
-
Sales Office Administrator
1 month ago
Irvine, United States Kistler Group Full timePosition Summary:We are seeking a Sales Office Administrator to join our team and provide essential support to our California and West Coast sales team. The role will primarily focus on enabling the day-to-day operations of our West Coast satellite office, providing critical support to our sales teams, and serving as local support on initiatives led by...
-
Sales Office Administrator
3 weeks ago
Irvine, United States Kistler Group Full timePosition Summary:We are seeking a Sales Office Administrator to join our team and provide essential support to our California and West Coast sales team. The role will primarily focus on enabling the day-to-day operations of our West Coast satellite office, providing critical support to our sales teams, and serving as local support on initiatives led by...
-
Office Administration Coordinator
2 weeks ago
Irvine, California, United States Kimco Staffing Services Full timeJob OverviewPosition: Office Administration CoordinatorCompensation: $26.00 to $28.00 per hourWorking Hours: 8:00am - 5:00pmRole Summary:We are looking for a dedicated individual to support the Human Resources and General Affairs departments in maintaining efficient operations. This role is ideal for those who enjoy a variety of tasks and thrive in a dynamic...
-
Senior Administrative Officer
2 weeks ago
Irvine, California, United States All American Home Care LLC Full timeAbout UsAll American Home Care LLC is dedicated to providing exceptional care and support services. We pride ourselves on our commitment to excellence and our focus on enhancing the quality of life for our clients.The selected candidate will offer comprehensive administrative assistance to senior management, ensuring smooth operations within the...
-
Part-Time Office Administrator
2 weeks ago
Irvine, United States Think Academy US Full timeJob Opportunity: Office AdministratorLocation: Irvine, CA (Irvine Campus) - 770 Roosevelt, Irvine, CA 92620 Job Type: Part-Time (15-20hrs/week) Hire Date: ASAP Pay Range: $20-30/hr About Us Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making education...
-
Executive Assistant and Office Administrator
2 days ago
Irvine, California, United States Tevora Full timeJob Description**Job Summary**Tevora is seeking a highly skilled and experienced Executive Assistant and Office Administrator to join our team. As a key member of our administrative staff, you will provide exceptional support to our executive management team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...
-
Executive Assistant, Office Administrator
4 weeks ago
Irvine, United States Tevora Full timeJob DescriptionJob DescriptionExecutive Assistant, Office Administratorat TevoraIrvine, CAIf you haven't heard of Tevora, it's because we've done our job!Tevora is a tight-knit community of professionals with a shared passion for our craft. Every day, we combine in-depth knowledge of cybersecurity, technology, and compliance to help create more...
-
Branch Office Administrator
2 weeks ago
Irvine, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Branch Office Administrator
9 hours ago
Irvine, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Branch Office Administrator
2 days ago
Irvine, California, United States Edward Jones Full timeAbout the RoleWe are seeking a highly skilled and motivated Branch Office Administrator to join our team at Edward Jones. As a key member of our branch team, you will play a critical role in delivering exceptional client service and supporting our financial advisors in achieving their goals.Key ResponsibilitiesClient Relationship Management: Develop and...
-
Branch Office Administrator
2 weeks ago
Irvine, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Branch Office Administrator
2 weeks ago
Irvine, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Branch Office Administrator
2 weeks ago
Irvine, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Irvine, United States Stanbridge University Full timeStanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting...
-
Chief Administrative Officer
1 week ago
Irvine, California, United States University Of California Irvine Full timeJob SummaryThe University of California, Irvine is seeking a highly skilled and experienced Chief Administrative Officer to join the Department of Mechanical and Aerospace Engineering in the Henry Samueli School of Engineering.About the DepartmentThe Department of Mechanical and Aerospace Engineering is a diverse and fast-growing community of 31 full-time...