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Office Administrator

2 months ago

Irvine, United States Virtual Full time
Office Administrator – Temp to Hire Immediate Need
 
  • Serve as the Office Administrator for a busy Real Estate sales office, ensuring smooth and efficient operations.
  • Manage day-to-day administrative tasks and support sales agents to maximize productivity.
  • Handle licensing and membership compliance, including processing hires, transfers, and terminations.
  • Track license expirations and ensure office rosters are current with the Department of Real Estate (DRE) and local Realtor associations.
  • Oversee transaction management and record-keeping, monitor new listings and sales activities, and maintain trust logs.
  • Assist agents with compliance responsibilities, including documentation submission and file auditing.
  • Perform various accounting functions: enter transactions into accounting software, track escrow closings, prepare commission disbursements, coordinate vendor payments, and maintain financial records.
  • Ensure a clean and professional office environment, coordinate repairs and maintenance, and maintain office equipment.
  • Support marketing and advertising efforts: coordinate ad submissions, communicate opportunities to agents, and promote company tools.
  • Manage general office operations: complete administrative tasks, assist with projects, coordinate meetings and events, and support the Branch Manager with delegated responsibilities.
  • Create a positive working environment, respond to agent inquiries, support their business efforts, and maintain communication with the Home Office.
  • Participate in weekly sales meetings, prepare office awards, support recruiting efforts, manage the CRM system, and handle additional tasks as assigned.

Qualifications:
  • High school diploma required; additional training in office operations or real estate preferred.
  • Strong computer skills in Microsoft Office (Excel, Word, Outlook) and experience with internet tools, Google, Zipforms, and MLS.
  • Must be well-organized, detail-oriented, and possess strong follow-up skills.
  • Prior experience in real estate, title, or escrow in an administrative capacity preferred.